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Navigating Employee Privacy Issues With Photos in Your HCM System

This report is intended for employers and HR managers who want to understand and navigate employee privacy issues surrounding photos in their HCM system.

This report will help you take care of your employees’ privacy concerns when it comes to their photos in the HCM system. Especially with today’s HCM systems which are more employee self-service focused, it’s important to consider privacy concerns related to your employees’ personal information.

• – The Challenges with Sharing Employee Photographs
• – Different Ways to Address Employee’s Privacy Concerns

At its core, this report aims to highlight the privacy concerns that come with sharing and storing employee photographs on an HCM system. This guide discusses the various challenges faced with using and sharing employee photographs, as well as ways to overcome those challenges efficiently.

The advisors and research analysts who assembled this report highlight the importance of documenting the external and internal usage of employee photos for whatever purposes necessary, such as employee ID badges, profile photos, internal newsletters or more. Since photos can increase employee engagement, it is important that employers define their standards for using photographs and that their HCM system offers enough flexibility to be customized according to the organization’s policies and culture. This guide provides a detailed explanation and analysis of what employees’ privacy concerns may be, and how to address them safely.