OneNote vs Microsoft 365 Copilot
Last Updated:Our analysts compared OneNote vs Microsoft 365 Copilot based on data from our 400+ point analysis of Collaboration Software, user reviews and our own crowdsourced data from our free software selection platform.
Product Basics
Microsoft OneNote is a versatile software designed for comprehensive note-taking and task management. It allows users to create, organize, and share notes across various devices seamlessly. The platform is particularly well-suited for students, educators, and professionals in industries such as education, business, and research, where detailed note-taking and collaboration are essential. OneNote's unique benefits include its ability to integrate with other Microsoft Office applications, support for multimedia content, and robust organizational tools like notebooks, sections, and pages.
Popular features include handwriting recognition, audio recording, and real-time collaboration, making it a powerful tool for capturing and sharing information. Users often appreciate its intuitive interface and the flexibility it offers in structuring notes. Compared to similar products, OneNote stands out for its deep integration with the Microsoft ecosystem and its extensive feature set. Pricing details can vary, so it's advisable to contact SelectHub for a tailored quote based on specific needs.
Microsoft 365 Copilot is an advanced productivity tool designed to streamline and enhance various business tasks. It integrates seamlessly with Microsoft 365 applications, leveraging AI to assist users in drafting emails, creating documents, analyzing data, and managing schedules. This software is particularly suited for professionals in industries such as finance, healthcare, education, and corporate sectors, where efficiency and accuracy are paramount.
One of the standout benefits of Microsoft 365 Copilot is its ability to automate repetitive tasks, thereby freeing up time for more strategic activities. Its powerful features include real-time collaboration, intelligent data insights, and personalized task recommendations. Users have praised its intuitive interface and the significant boost in productivity it provides compared to similar products.
Pricing for Microsoft 365 Copilot can vary based on the specific needs and scale of the organization. For detailed pricing information, it is recommended to contact SelectHub for a tailored quote.
Product Assistance
Product Insights
- Seamless Organization: OneNote allows users to create notebooks, sections, and pages, making it easy to categorize and locate notes efficiently.
- Real-Time Collaboration: Multiple users can edit the same notebook simultaneously, facilitating teamwork and reducing the need for back-and-forth emails.
- Cross-Platform Accessibility: OneNote is available on Windows, macOS, iOS, Android, and the web, ensuring your notes are accessible from any device.
- Integration with Microsoft Ecosystem: OneNote integrates seamlessly with other Microsoft Office applications like Outlook and Teams, streamlining workflow and enhancing productivity.
- Rich Media Support: Users can embed images, audio recordings, videos, and even handwritten notes, making it a versatile tool for capturing diverse types of information.
- Advanced Search Functionality: OneNote's powerful search feature allows users to find text within images, handwritten notes, and audio recordings, saving time and effort.
- Tagging and To-Do Lists: Users can tag notes with custom labels and create to-do lists, helping to prioritize tasks and manage projects effectively.
- Offline Access: Notes can be accessed and edited offline, ensuring productivity even without an internet connection.
- Security and Privacy: OneNote offers password protection for individual sections, ensuring sensitive information remains secure.
- Freeform Canvas: The flexible page layout allows users to place text, images, and other elements anywhere on the page, fostering creativity and personalized note-taking.
- Handwriting Recognition: OneNote can convert handwritten notes into typed text, making it easier to digitize and organize handwritten information.
- Version History: Users can view and restore previous versions of their notes, providing a safety net against accidental deletions or changes.
- Customizable Templates: OneNote offers a variety of templates for different types of notes, such as meeting minutes or project plans, helping users get started quickly.
- Audio and Video Recording: Users can record meetings or lectures directly within OneNote, capturing important details that might be missed in written notes.
- Ink-to-Text Conversion: The software can convert digital ink into text, making it easier to edit and format handwritten notes.
- Enhanced Productivity: Automates routine tasks, allowing employees to focus on high-value activities.
- Seamless Integration: Works within familiar Microsoft 365 apps like Word, Excel, and Outlook, reducing the learning curve.
- Data-Driven Insights: Analyzes data to provide actionable insights, helping teams make informed decisions quickly.
- Improved Collaboration: Facilitates real-time collaboration by integrating with Microsoft Teams, ensuring everyone stays on the same page.
- Time Management: Schedules meetings, sets reminders, and prioritizes tasks, helping users manage their time more effectively.
- Enhanced Creativity: Generates content suggestions and design ideas, sparking creativity and innovation in projects.
- Streamlined Communication: Summarizes emails and documents, making it easier to digest information and respond promptly.
- Security and Compliance: Ensures data protection and compliance with industry standards, giving peace of mind to businesses.
- Cost Efficiency: Reduces the need for multiple software solutions, consolidating tools and lowering overall costs.
- Personalized Experience: Adapts to individual work styles and preferences, providing a tailored user experience.
- Notebook Organization: OneNote allows users to create multiple notebooks, each containing sections and pages, making it easy to organize notes by topic or project.
- Handwriting Recognition: The software can convert handwritten notes into typed text, which is particularly useful for users who prefer writing by hand.
- Multimedia Integration: Users can embed images, audio recordings, and videos directly into their notes, enhancing the richness of the content.
- Tagging System: OneNote offers a variety of tags such as "To-Do," "Important," and "Question," which help in categorizing and prioritizing information.
- Collaboration Tools: Multiple users can edit the same notebook simultaneously, making it ideal for team projects and collaborative work.
- Cross-Platform Availability: OneNote is available on Windows, macOS, iOS, Android, and through a web browser, ensuring accessibility from virtually any device.
- Search Functionality: The robust search feature allows users to quickly find specific text, tags, or even words within images and handwritten notes.
- Integration with Microsoft Office: OneNote seamlessly integrates with other Microsoft Office applications like Word, Excel, and Outlook, facilitating a cohesive workflow.
- Templates: The software provides a variety of templates for different types of notes, such as meeting minutes, project plans, and to-do lists, to streamline note-taking.
- Ink-to-Text Conversion: Users can draw or write with a stylus, and OneNote will convert these ink strokes into digital text or shapes.
- Audio and Video Recording: OneNote allows users to record audio and video directly within a note, which is useful for capturing lectures or meetings.
- Page Versions: The software keeps a history of page versions, allowing users to revert to previous versions if needed.
- Customizable Tags: In addition to built-in tags, users can create custom tags to suit their specific needs.
- Offline Access: Notes can be accessed and edited offline, with changes syncing automatically once an internet connection is re-established.
- Math Equation Support: OneNote can solve math equations and even graph them, making it a valuable tool for students and professionals in technical fields.
- Task Integration: Users can create tasks in OneNote that sync with Microsoft Outlook, ensuring that important to-dos are not overlooked.
- PDF Annotation: OneNote allows users to import PDFs and annotate them directly within the application.
- Clipper Tool: The OneNote Web Clipper extension enables users to save web pages, articles, and images directly to their notebooks.
- Sticky Notes Integration: OneNote integrates with Sticky Notes, allowing users to jot down quick notes that sync across devices.
- AI-Powered Assistance: Integrates advanced AI to help users draft emails, create documents, and generate reports with contextual suggestions.
- Natural Language Processing: Allows users to interact with the software using everyday language, making it easier to execute complex commands without needing to know specific syntax.
- Data Analysis: Automatically analyzes data in Excel, providing insights, trends, and visualizations to help users make informed decisions quickly.
- Content Generation: Assists in creating content for presentations, documents, and emails by suggesting relevant text, images, and layouts based on the context.
- Task Automation: Streamlines repetitive tasks by automating workflows across different Microsoft 365 applications, saving time and reducing errors.
- Meeting Summaries: Generates concise summaries of meetings, highlighting key points, action items, and decisions, which can be shared with attendees or stored for future reference.
- Integration with Microsoft Teams: Enhances collaboration by providing real-time suggestions and insights during team chats and meetings, improving productivity and communication.
- Security and Compliance: Ensures that all AI-driven activities adhere to organizational security policies and compliance requirements, safeguarding sensitive information.
- Personalized Learning: Adapts to individual user preferences and work habits, offering tailored recommendations and tips to improve efficiency and effectiveness.
- Document Formatting: Automatically formats documents according to predefined styles and templates, ensuring consistency and professionalism across all communications.
- Language Translation: Provides real-time translation capabilities within documents and emails, facilitating communication across different languages and regions.
- Enhanced Search: Utilizes AI to deliver more accurate and relevant search results within the Microsoft 365 ecosystem, helping users find information quickly.
- Collaboration Tools: Offers features like co-authoring, version control, and shared workspaces to enhance teamwork and streamline project management.
- Contextual Insights: Delivers actionable insights based on the context of the user's work, such as suggesting relevant files, contacts, or calendar events.
- Voice Commands: Supports voice input for executing commands, drafting content, and navigating through applications, providing a hands-free experience.
Product Ranking
#35
among all
Collaboration Software
#55
among all
Collaboration Software
User Sentiment Summary
2709 reviews
432 reviews
OneNote has a 'excellent' User Satisfaction Rating of 91% when considering 2709 user reviews from 2 recognized software review sites.
Microsoft 365 Copilot has a 'great' User Satisfaction Rating of 86% when considering 432 user reviews from 1 recognized software review sites.
Awards
OneNote stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.
Synopsis of User Ratings and Reviews
Is Microsoft OneNote really worth taking note of, or is it just another note-taking app lost in the shuffle? User reviews from the past year reveal a mixed bag, but one thing is clear: OneNote's generous free plan and robust features make it a strong contender in the note-taking arena. Users consistently praise its versatility in handling various media types, like seamlessly integrating graphs, pictures, and even audio recordings into notes. This flexibility sets it apart from more restrictive competitors like Evernote, which often lock such features behind paywalls. However, OneNote's interface is a common point of contention. Some users find it less intuitive than rivals like Evernote, particularly when navigating through extensive notes. This clunkiness can be a hurdle for those seeking a streamlined, minimalist experience. Another drawback is the limited local storage option available only on Windows, a potential dealbreaker for users prioritizing offline access on other operating systems. Despite these drawbacks, OneNote shines with its comprehensive organizational tools. Users appreciate the ability to structure notes into a hierarchy of pages, sections, and subsections, making it a breeze to manage even the most unwieldy amounts of information. This granular control, coupled with seamless cross-device syncing and tight integration with the Microsoft ecosystem, makes OneNote a compelling choice for students, professionals, and anyone seeking a powerful, free-to-use note-taking solution.
Is Microsoft 365 Copilot the right stuff for boosting productivity? User reviews from the last year suggest it could be a high-flyer, but with a few caveats. Microsoft 365 Copilot has garnered largely positive feedback for its ability to streamline workflows and automate tasks across various Microsoft 365 applications. Users particularly praise its integration with Word and PowerPoint, where it excels at generating content, summarizing documents, and creating presentations. Imagine having an assistant who can whip up a compelling presentation from scratch or condense a lengthy report into a digestible summary – that's Copilot in a nutshell. However, it's not all smooth sailing. Some users find Copilot's capabilities in Excel somewhat limited compared to its prowess in other applications. Additionally, the cost, at $30 per user per month, has given some potential adopters pause. This pricing structure, while potentially justifiable for larger enterprises, might make smaller businesses think twice before jumping on board. What sets Copilot apart is its seamless integration with the familiar Microsoft 365 ecosystem. Unlike standalone AI tools that require users to toggle between different platforms, Copilot functions within the applications users already rely on daily. This deep integration makes it incredibly user-friendly and reduces the learning curve significantly. This makes it particularly well-suited for businesses already heavily reliant on the Microsoft 365 suite, offering a natural extension of their existing workflows. However, businesses hesitant to invest heavily in software or those seeking specialized AI solutions for tasks beyond the scope of Microsoft 365 might find it less appealing.
Screenshots
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