WellSky Personal Care vs HEALTHCAREfirst

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Our analysts compared WellSky Personal Care vs HEALTHCAREfirst based on data from our 400+ point analysis of Home Health Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

WellSky Personal Care (formerly known as ClearCare) is a web-based solution that offers integrated telephony, simplified scheduling, communication and marketing tools. It manages client-facing and back-end operations while offering support for applicant management, HR and financials, CRM and sales management.

It automates back-office tasks, and streamlines care planning while getting rid of manual billing practices, lengthy care journals and ineffective communication with staff, patients and their families. Its integrated module provides caregivers with streamlined access to their schedules and critical tasks that require prompt attention. Its family portal offers real-time access to critical information and care plans.
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HEALTHCAREfirst provides a cloud-based solution for hospice and care providers to streamline operations. Access a Patient Driven-Groupings Model (PDGM) for coding, clinical documentation and billing. It offers a full suite of services, including a CAHPS program, data collection, revenue cycle management and analytics.

Compatible with various EMR systems, users can access recommendations to update the OASIS. Its analytical capabilities include access to real-time KPIs to highlight opportunities for improvement. It is CMS compliant and available on web-based devices.
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$100/Active Client, Monthly
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Product Assistance

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Knowledge Base
24/7 Live Support
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Product Insights

  • Improved Care Coordination: Streamlines communication between caregivers, clients, and family members, ensuring everyone is on the same page.
  • Enhanced Compliance: Helps agencies stay compliant with state and federal regulations through automated documentation and reporting features.
  • Increased Efficiency: Automates scheduling, billing, and payroll processes, reducing administrative workload and allowing staff to focus on patient care.
  • Real-Time Data Access: Provides caregivers with instant access to client information and care plans, enabling more informed decision-making.
  • Better Client Outcomes: Facilitates personalized care plans and timely interventions, leading to improved health outcomes for clients.
  • Cost Savings: Reduces operational costs by minimizing paperwork, errors, and redundancies, ultimately increasing the agency's profitability.
  • Enhanced Security: Utilizes robust data encryption and secure access controls to protect sensitive client information.
  • Scalability: Easily adapts to the growing needs of home health agencies, supporting expansion without significant additional investment.
  • Customizable Reporting: Offers tailored reporting options that help agencies track performance metrics and identify areas for improvement.
  • Improved Client Satisfaction: Enhances the overall client experience through efficient service delivery and transparent communication.
  • Mobile Accessibility: Allows caregivers to access the system from mobile devices, ensuring they have the information they need while on the go.
  • Streamlined Billing: Simplifies the billing process with integrated invoicing and payment tracking, reducing delays and errors.
  • Comprehensive Training Resources: Provides extensive training materials and support to ensure staff are proficient in using the software.
  • Data-Driven Insights: Leverages analytics to provide actionable insights, helping agencies make informed strategic decisions.
  • Reduced Turnover: Improves job satisfaction for caregivers by reducing administrative burdens and allowing them to focus on client care.
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  • Save Time: Minimize time spent coding with access to a team of dedicated coding professionals and time-tested processes. Limit hours assigned to compiling reports with real-time KPIs. 
  • Improve Performance: Identify performance opportunities using survey insights. Pinpoint areas for improvement by utilizing comparative analysis, national benchmarks and patient remarks. 
  • Better Patient Care: Implement infrastructure based on patient-centered care using feedback and insights. Analyze productivity in clinical operations to improve patient experience. 
  • Minimize Errors: Ensure accurate payments with OASIS documentation. Utilize certified coders to ensure claims are submitted with the correct diagnosis codes. 
  • Optimize Finances: Minimize unpaid and denied claims by tracking progress. Save money by utilizing billing recovery services and maximizing reimbursements. 
  • Compliance: Ensure documentation meets ICD-10, OASIS-D, and PDGM requirements with the help of documentation review experts. 
  • Role-based Security: Tailor access to the CAPHS program based on user roles with a customized reporting hierarchy. 
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  • Hospitalization Tracking: Monitor client admissions to foster relationships with acute care providers. Track client condition changes to avoid issues while preventing worsening health situations. 
  • Applicant Tracking and Checks: Recruit, screen and hire caregivers as per requirements. Run candidate background checks with a few clicks. 
  • Care Insights: UImprove health outcomes while driving new revenue using predictive analytics. Monitor changes in patient hospitalizations and conditions to prevent issues while forging relationships with acute care providers. 
  • Caregiver Safety: Use the built-in caregiver safety program to ensure safety. Get competitive rates from popular insurance providers. 
  • Caregiver Training: Train and manage caregivers with CareAcademy. Store caregiver and staff records securely as electronic data. 
  • Scheduling: Automate scheduling tasks to avoid confusion while improving accuracy. Manage clients and caregivers in one place for better shift management. Coordinate home health and personal care at scale. 
  • Mobile App and Telephony: Caregivers can use the mobile app to stay informed and connected to deliver improved care. Use telephony to verify caregiver check-ins and checkouts while creating timecards. 
  • Billing, Payroll and Payments: Use an integrated payment processing system to invoice and collect payments. Save numerous billing hours by streamlining money collection while paying caregivers. Expedite third-party payments. 
  • EVV: Use compliant solutions to verify patient visits. Store, report and collect data using customized forms. 
  • E-Learning: Deliver role-based learning courses to agency staff. Let participants earn certifications to demonstrate up-to-date skills while learning at a comfortable pace. 
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  • Billing: Manage bill claims to commercial insurance, Medicare and Medicaid by logging directly into EMR using any software. Review and resubmit failed claims with billing recovery services. 
  • Coding Expertise: Log diagnosis codes aided by certified coding specialists proficient in ICD-10, OASIS-D and PDGM requirements. Receive confirmation once coding is complete. 
  • Claims Management: Track the progression of claims progress and appeals management. Post received payments in EMR software. 
  • Clinical Documentation Review: Review patient charts to minimize errors in the OASIS. Compare the SOC or ROC assessment with medical records for consistency and accuracy. 
  • OASIS Review: Evaluate outcomes to determine if patient status has improved or declined by comparing the Discharge OASIS assessment with the latest SOC or ROC. Get suggestions for OASIS updates based on evaluations. 
  • Advanced Analytics: Monitor operations, productivity and staff workload. View current progress against KPIs and use drill-down features to pinpoint problem areas. Use marketing intelligence to identify referral trends and the competition. Increase referrals and proactively manage marketing staff with referral dashboards. 
  • CAHPS Program: Improve quality and performance with real-time access to CAHPS survey results, transcribed patient comments, comparative reporting, dashboards and national benchmarks. 
  • Financial Analysis: Use financial analytics to identify problem areas where profit flow is restricted. 
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Product Ranking

#13

among all
Home Health Software

#28

among all
Home Health Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Billing And Coding Caregiver Management Clinical And Point Of Care Management Compliances Mobile Capabilities Patient-Driven Groupings Model (PDGM) Reporting And Dashboards Schedule Management Security And Platform Capabilities 88 88 95 43 13 80 67 76 0 25 50 75 100
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User Sentiment Summary

Excellent User Sentiment 632 reviews
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90%
of users recommend this product

WellSky Personal Care has a 'excellent' User Satisfaction Rating of 90% when considering 632 user reviews from 5 recognized software review sites.

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5.0 (11)
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4.5 (121)
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4.47 (252)
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4.5 (239)
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3.9 (9)
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Awards

WellSky Personal Care stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Functionality: The comprehensive system manages scheduling, billing and HR functions while storing all crucial client information in one place. Caregivers can access their schedules and patient information remotely, noted 89% of users who mentioned the product’s functionality.
Reporting and Dashboards: The application offers user-friendly dashboards that can be set up to establish key performance indicators while reports can be customized as per needs, said 88% of users who talked about the product’s reporting capabilities.
Mobile App: Nearly 81% of reviewers emphasized that the product offers an intuitive mobile app that provides access to all caregiver appointments while allowing the ability to view open shifts and request hours.
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Streamlined OASIS Data Collection: HEALTHCAREfirst simplifies the OASIS data collection process, ensuring accuracy and compliance with Medicare guidelines. Users appreciate the intuitive interface and built-in checks that help prevent errors during data entry.
Efficient Scheduling and Coordination: The software's scheduling tools enable home health agencies to efficiently manage patient visits and staff assignments. Real-time visibility into schedules helps optimize routes and reduce travel time, leading to improved productivity and patient satisfaction.
Comprehensive Clinical Documentation: HEALTHCAREfirst facilitates comprehensive clinical documentation, allowing clinicians to easily record patient assessments, care plans, and progress notes. The software's standardized templates and point-of-care documentation capabilities streamline the documentation process and ensure consistency.
Enhanced Communication and Collaboration: Improved communication and collaboration among care team members is another benefit users frequently highlight. Secure messaging features and shared patient records facilitate real-time information exchange, leading to better-coordinated care.
Data-Driven Insights and Reporting: HEALTHCAREfirst provides robust reporting and analytics tools that empower agencies to gain valuable insights into their operations and patient outcomes. Users can generate custom reports to track key performance indicators, identify trends, and make data-driven decisions to improve quality of care and efficiency.
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Integrations: The application allows integrations with limited third-party modules, noted 82% of users who talked about integrations.
Documentation: Nearly 79% of reviewers said that the system doesn’t support medical documentation functionality for labor law compliance.
Tags: The product doesn’t allow adding tags to messages while finding general log notes is difficult if not appropriately tagged, said approximately 85% of reviewers who talked about tags.
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Steep Learning Curve: Many users report that HEALTHCAREfirst's interface can be quite complex and challenging to navigate, especially for those new to home health software or with limited technical experience. The abundance of features and options, while comprehensive, can feel overwhelming and lead to a longer onboarding process.
Customization Limitations: Some users express frustration with the software's limited customization options. For agencies with unique workflows or specific reporting needs, adapting HEALTHCAREfirst to their exact requirements can be difficult, leading to workarounds or compromises in their processes.
Customer Support Concerns: A recurring theme in user feedback is the responsiveness and effectiveness of HEALTHCAREfirst's customer support. Lengthy wait times for assistance and challenges in resolving technical issues efficiently have been reported, impacting user productivity and satisfaction.
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WellSky Personal Care is an intuitive solution that manages scheduling, billing, payables, receivables and CRM while efficiently utilizing caregiver hours. It organizes all organizational and staff data for easy access while enhancing overall efficiency. Its user-friendly dashboards customize reports for informative insights, while analytics help strategic planning. However, the system doesn’t support medication documentation for labor law compliance, doesn’t allow tagging messages, has limited API connectivity with third-party modules and encounters glitches occasionally.

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HEALTHCAREfirst is most suitable for home health agencies that prioritize a comprehensive and integrated solution for managing their operations. The platform's ability to handle various tasks, from scheduling and billing to compliance and reporting, makes it ideal for agencies seeking to streamline their workflows and improve efficiency. Additionally, HEALTHCAREfirst's focus on compliance and regulatory requirements ensures that agencies can confidently navigate the complex healthcare landscape. Its user-friendly interface and robust features cater to both small and large agencies, making it a versatile choice for those looking to optimize their home health care management. Reviewers frequently highlight HEALTHCAREfirst's comprehensive suite of features as a significant strength. The platform offers tools for scheduling, billing, clinical documentation, reporting, and compliance management, providing a one-stop solution for home health agencies. This comprehensive approach eliminates the need for multiple software systems, reducing complexity and improving data consistency. Users appreciate the platform's ability to handle various tasks, streamlining workflows and enhancing overall efficiency. For instance, the integrated billing system simplifies claims processing and reduces errors, while the clinical documentation tools ensure accurate and timely patient records. While HEALTHCAREfirst offers a robust set of features, some users note that the platform's interface can be challenging to navigate, particularly for new users. The learning curve associated with the software's extensive functionality can be steep, requiring additional training and support. Additionally, some users mention occasional technical issues and slow response times, which can hinder productivity. However, HEALTHCAREfirst's customer support is generally praised for its responsiveness and helpfulness in addressing user concerns. Compared to similar products like Homecare Homebase and Axxess, HEALTHCAREfirst distinguishes itself through its emphasis on compliance and regulatory requirements, making it a preferred choice for agencies prioritizing adherence to industry standards.

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