TheraNest vs CollaborateMD

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Our analysts compared TheraNest vs CollaborateMD based on data from our 400+ point analysis of Medical Practice Management Software, user reviews and our own crowdsourced data from our free software selection platform.

TheraNest Software Tool

Product Basics

TheraNest is a practice management solution for psychologists, counselors, therapists and social workers. It is suitable for solo, medium and group practices, non-profit organizations and educational institutions. It helps users streamline their practice with features like scheduling and calendar, billing workflows that include invoices, payments, statements and unlimited file storage. It provides tools like a client portal, telehealth, practice planners, appointment reminders and credit card processing. It helps practices go paperless and save time. It is HIPAA compliant and secure.
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CollaborateMD is a robust cloud-based medical billing and practice management solution designed to streamline healthcare practice operations. Its most suitable users include small to midsize medical practices and billing services looking for efficient claim processing, scheduling, and revenue management tools. Key features include customizable reporting, real-time data analytics, and seamless integrations with electronic health record systems. Benefits include improved cash flow, reduced administrative burdens, and enhanced compliance with industry standards. Compared to similar products, CollaborateMD is noted for its user-friendly interface and commendable customer support. However, it may not be as feature-rich as some of its competitors, potentially limiting larger practices seeking extensive modular customization. When considering pricing, it offers a transparent, value-based structure, making it a cost-effective choice. Real user experiences often highlight its reliability and performance, setting it apart from other practice management software with respect to ease of use and consistent uptime.

Pros Cons
  • Easy to use
  • Affordable
  • Secure
  • HIPAA compliant
  • Good support
  • Limited features
  • Not customizable
  • Can be slow
  • Not for large practices
  • Some bugs reported
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$39 Monthly
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$194 Monthly
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Product Assistance

Documentation
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Live Online
Videos
Webinars
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Email
Phone
Chat
FAQ
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Knowledge Base
24/7 Live Support
Email
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24/7 Live Support

Product Insights

  • Accept Payments: Accept credit card payments via the client portal. Save cards and have them on file for improved cash flow. Set up easily with no merchant account fee, gateway fee or additional fee with a standard rate for all cards.  
  • Monitor Treatment Plans: Update and monitor treatment plans with objectives and goals. Gives users access to more than 1,000 treatment objectives, goals, progress notes and space to enter their notes.  
  • Manage Client Charts: Manage and store client charts electronically, including information like diagnosis, contact information, client and treatment history. Provides unlimited storage to upload client files like an insurance card, driver’s license and more.  
  • Track Insurance Claims: Track and file insurance claims, use batch submission to submit multiple claims and use the client ledger to keep track of client credits, write-offs and balances.  
  • Outsource Claims: Lets users outsource their claims and maximize reimbursements with claim validation, submission and rejection, denial follow-up and payments reconciliation. Use clearinghouse and software claim scrubbing to ensure claims are error-free.  
  • Reduce Medication Errors: Gives users access to point-of-care modules for physicians, including drug-allergy, contraindication checks, dosing and drug-drug. Lets them review the client’s medication history for up to 12 months.  
  • Integrations: Integrates with Wiley Practice Planners that helps users record their notes within the module.  
  • Templates: Supports templates for initial assessments, discharge summaries, progress notes and treatment plans.  
  • Create Custom Forms: Helps users create custom forms to fit their practice’s needs. Download and print CMS-1500 forms.  
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  • Streamlined communication: CollaborateMD facilitates secure and efficient communication between healthcare providers and patients, eliminating the need for phone calls and faxes, and offering patients convenient online appointment scheduling and prescription refills.
  • Enhanced collaboration: The platform allows healthcare teams to work together seamlessly, share patient information efficiently, and coordinate care plans effectively, leading to improved patient care quality and reduced medical errors.
  • Improved patient engagement: CollaborateMD empowers patients to actively participate in their healthcare journey by providing them with access to their medical records, educational resources, and the ability to communicate directly with their providers, promoting patient self-management and improved health outcomes.
  • Increased efficiency: The platform automates administrative tasks, such as appointment scheduling, billing, and e-prescriptions, freeing up valuable time for healthcare providers to focus on patient care, leading to increased productivity and improved practice profitability.
  • Reduced costs: CollaborateMD can help healthcare organizations save money by reducing administrative costs associated with manual processes, paper-based records, and phone calls, improving resource utilization and contributing to financial sustainability.
  • Improved patient satisfaction: CollaborateMD contributes to higher patient satisfaction by offering a convenient and user-friendly platform, facilitating timely communication, and providing patients with greater control over their healthcare, leading to improved patient loyalty and positive online reviews.
  • Enhanced data security: CollaborateMD prioritizes data security by utilizing HIPAA-compliant technology and robust security measures, assuring patients that their sensitive information is protected and safeguarding healthcare organizations against potential data breaches.
  • Scalability and adaptability: The platform is designed to scale with the needs of a growing practice, accommodating an increasing number of patients and providers, and readily adapting to new workflows and healthcare trends, ensuring it remains a valuable tool for long-term success.
  • Improved access to care: By offering telehealth capabilities, CollaborateMD expands access to care for patients in remote locations or those facing mobility challenges, overcoming geographical barriers and ensuring timely access to medical services regardless of location.
  • Reduced administrative burden: CollaborateMD streamlines administrative tasks for both healthcare providers and patients, freeing up valuable time and resources that can be dedicated to patient care and improved practice management, leading to greater professional satisfaction and improved work-life balance.
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  • Therapy Notes: Create therapy notes like progress notes, treatment plans, initial assessments and more. Lets users co-sign, approve and sign notes. Print or download therapy notes with the users’ logo as a PDF for clients. Supports supervisory review, notifications about notes requiring approval and accepting staff and client signatures from the application.  
  • Billing Tools: Streamlines payments and claims processes to help users get paid faster. Create, email and print superbills and invoices to claims submission with batch statements and invoicing. Charge credit cards to apply and process payments with batch statements. Generate staff billing reports for payroll.  
  • Managed Billing: Get paid faster with claims scrubbing, appointment recording, denial follow-up, insurance remittance tracking and payment posting to client accounts. Provides a dedicated billing specialist to ensure billing success.  
  • E-Prescribe: Maintains data and medication access histories, controlled substance e-prescribing (EPCS), drug legends and medication adherence support. Lets users manage medications, handle refills and write prescriptions.  
  • Scheduling: Create group, individual, multi-staff and telehealth appointments. Filter calendar by staff member, service type and location. Set up recurring appointments.  
  • Client Portal: Syncs client records automatically. Sign, fill out and submit intake forms online. Customize client invitation emails. Access the client portal from any device.  
  • Practice Management: Add as many staff, billers and therapists as needed without any additional charges. Multiple permission levels ensure that staff can only view what they need to see. Brings all the clients, invoices and appointments to one place.  
  • Telehealth: Gives physicians control over video and audio during sessions. Conduct video sessions for up to six participants. Lets clients and physicians share their screens and resources.
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  • Intuitive Interface: Easy-to-use and visually appealing interface simplifies navigation and minimizes training time.
  • Integrated EHR: Securely stores patient medical records, including demographics, allergies, medications, diagnoses, and progress notes.
  • Online Scheduling: Patients can conveniently schedule appointments online, 24/7, reducing wait times and administrative overhead.
  • Secure Messaging: HIPAA-compliant messaging platform facilitates two-way communication between providers and patients for efficient communication and improved care coordination.
  • Prescription Management: Send electronic prescriptions directly to pharmacies, saving time and reducing medication errors.
  • Billing and Claims Management: Streamline the billing process with automated insurance claim filing and patient payment processing.
  • Telehealth Capabilities: Conduct virtual appointments with patients via video conferencing, improving access to care and reducing travel time.
  • Reporting and Analytics: Generate insightful reports to track practice performance, identify trends, and make data-driven decisions.
  • Customization Options: Tailor workflows and templates to specific practice needs and preferences.
  • Mobile Accessibility: Access key features and manage patient information from any mobile device, enhancing flexibility and convenience.
  • Integrations: Connects with various third-party applications and services to expand functionality and streamline workflows.
  • API Access: Developers can leverage the API to integrate CollaborateMD with custom applications and systems.
  • HIPAA Compliance: Ensures the security and privacy of patient data in compliance with HIPAA regulations.
  • Regular Updates: Continuously receive new features and improvements based on user feedback and industry trends.
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Product Ranking

#29

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Medical Practice Management Software

#64

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Medical Practice Management Software

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User Sentiment Summary

Great User Sentiment 1634 reviews
Excellent User Sentiment 13 reviews
89%
of users recommend this product

TheraNest has a 'great' User Satisfaction Rating of 89% when considering 1634 user reviews from 4 recognized software review sites.

92%
of users recommend this product

CollaborateMD has a 'excellent' User Satisfaction Rating of 92% when considering 13 user reviews from 1 recognized software review sites.

4.4 (14)
n/a
4.0 (35)
n/a
4.41 (880)
n/a
4.5 (705)
4.6 (13)

Awards

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CollaborateMD stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

User Friendly: The system is easy-to-use and intuitive, as noted by approximately 85% of users who referred to the system’s usability.
Interface: Nearly 76% of the users who mention its interface find it intuitive and easy to navigate.
Tutorials: Almost 100% of the users who mention its tutorials, articles and webinars find them useful and said they helped them learn how to use the software.
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Easy to use: Users praise the intuitive interface and ease of navigation.
Affordable: CollaborateMD offers competitive pricing compared to other solutions.
Secure: HIPAA-compliant technology ensures patient data privacy.
Streamlined workflows: Automates administrative tasks and improves efficiency.
Improved patient engagement: Online scheduling, refills, and access to records empower patients.
Helpful support: Responsive and knowledgeable customer support team.
Good for small practices: Well-suited for solo and small practices with diverse specialties.
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Functionality: TheraNest offers a robust suite of powerful tools, as reported by 52% of the users who mention the product’s functionality.
Support: Support for the system can be very slow, with most users noting that getting a response from the support team can be very time-consuming, as reported by 51% of users who referred to support.
User Permissions: User permissions are not seamless as the administrator and supervisor were able to view completed and pending tasks for all employees, as said by 100% of the users that talked about user permissions.
Billing: Nearly 66% of the users who referred to the billing feature found it lacking. Also, its credit card charges are high.
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Limited features: May lack features needed for complex workflows or specific specialties.
Limited customization: Users report limitations in customizing workflows to specific needs.
Occasional performance issues: Users experience slow loading times and system responsiveness issues at times.
Not ideal for large practices: May not handle the demands of large patient volume and complex workflows.
Hidden costs: Additional fees apply for certain features, integrations, and exceeding claim volume.
Limited reporting: Reporting capabilities may not offer sufficient depth for complex data analysis.
Limited support for specific specialties: Lacks dedicated features for certain medical fields.
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TheraNest provides an intuitive and user-friendly system for mental health providers. Users are happy with its telehealth feature as it helps them connect with clients virtually, even though it can have glitches sometimes. Most users who mentioned support found it frustrating that they were unable to speak to a customer service executive, and even when they did, the support team was unresponsive. While it offers Excel integration, the process is time-consuming. Credit card processing and billing are complex. Users say that it is not suitable for larger practices. A post-Covid increase in prices has not gone over well with some of its users.

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User reviews for CollaborateMD reveal a spectrum of experiences. While lauded for its intuitive interface, HIPAA compliance, and affordability, many users express concerns about its limited features, customization options, and reporting capabilities. Occasional performance issues and perceived unsuitability for larger practices further complicate the picture. Compared to competitors like athenaOne and DrChrono, CollaborateMD prioritizes ease of use and cost-effectiveness over feature depth. This resonates with some users, as reflected in a quote: "CollaborateMD may not be the most feature-rich, but it's incredibly user-friendly and budget-friendly, perfect for my solo practice." This emphasis makes it a compelling choice for smaller practices seeking a streamlined and cost-effective solution. For example, solo practitioners appreciate the platform's intuitive interface, which reduces the learning curve and allows them to manage workflows efficiently. However, users seeking more robust features and customization may find CollaborateMD lacking. One user commented, "While athenaOne has more bells and whistles, CollaborateMD feels more intuitive and less overwhelming." This highlights the trade-off between feature depth and user-friendliness. For example, larger practices with complex workflows may require the advanced features and customization options offered by competitors like athenaOne, which can handle a higher volume of patients and data. Ultimately, the choice between CollaborateMD and its competitors depends on the specific needs and priorities of each practice. CollaborateMD shines as a user-friendly and budget-conscious solution for solo and small practices, while competitors like athenaOne and DrChrono cater to larger practices with more complex workflows and advanced feature requirements.

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Top Alternatives in Medical Practice Management Software


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