EASY DMS Reviews & Pricing

by EASY SOFTWARE | Founded 2007, Prague, Czech Republic

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Overview Pricing Benefits Reviews Features

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What is EASY DMS?

Industry Specialties: Serves all industries.

EASY DMS is a comprehensive software solution designed to streamline document management processes. It excels in organizing, storing, and retrieving documents efficiently, making it ideal for businesses that handle large volumes of paperwork. The software is particularly well-suited for industries such as legal, healthcare, and finance, where document accuracy and accessibility are paramount.

Key benefits of EASY DMS include enhanced document security, improved compliance with regulatory standards, and increased operational efficiency. Popular features encompass automated workflows, version control, and robust search capabilities, which collectively reduce manual effort and minimize errors.

Compared to similar products, EASY DMS is praised for its user-friendly interface and reliable performance. Users often highlight its seamless integration with existing systems and the ease of customization to meet specific business needs. Pricing details for EASY DMS are not readily available, so it is recommended to contact SelectHub for a tailored quote based on individual requirements.

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EASY DMS Pricing

Based on our most recent analysis, EASY DMS pricing starts at $10,000 (Annually, Quote-based).

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Starting From: $10,000
Pricing Model: Annually, Quote-based
Free Trial: Yes, Request for Free

Training Resources

EASY DMS is supported with the following types of training:

Documentation
In Person
Live Online
Videos
Webinars

Support

The following support services are available for EASY DMS:

Email
Phone
Chat
FAQ
Forum
Help Desk
Knowledge Base
Tickets
Training
24/7 Live Support

EASY DMS Benefits and Insights

Why use EASY DMS?

Key differentiators & advantages of EASY DMS

Improved Efficiency: Streamline document workflows, reducing the time spent on manual tasks and allowing employees to focus on higher-value activities.
Enhanced Collaboration: Facilitate real-time collaboration by enabling multiple users to access and edit documents simultaneously, regardless of their location.
Better Compliance: Ensure adherence to industry regulations and standards by maintaining accurate records and audit trails of document changes and access.
Cost Savings: Reduce expenses associated with physical storage, printing, and manual document handling by transitioning to a digital document management system.
Increased Security: Protect sensitive information with advanced security features such as encryption, access controls, and user authentication.
Quick Retrieval: Locate documents swiftly using powerful search capabilities, saving time and improving productivity.
Version Control: Maintain a single source of truth by tracking document versions and changes, preventing confusion and errors.
Scalability: Easily scale the system to accommodate growing volumes of documents and users without significant additional costs or complexity.
Disaster Recovery: Safeguard critical documents with automated backups and recovery options, ensuring business continuity in case of data loss.
Environmental Impact: Reduce paper usage and waste, contributing to a more sustainable and eco-friendly business operation.

Industry Expertise

EASY DMS is a document management system that is well-suited for companies of all sizes. It is particularly helpful for businesses that need to securely store and manage large amounts of information, including invoices, contracts, and HR documents.

Synopsis of User Ratings and Reviews

Based on an aggregate of EASY DMS reviews taken from the sources above, the following pros & cons have been curated by a SelectHub Market Analyst.

Pros

Intuitive Navigation: EASY DMS provides a user-friendly experience, enabling effortless navigation through the platform.
Simple Interface: Users praise EASY DMS for its straightforward design that makes it easy to use and manage documents efficiently.

Cons

Limited Integrations: EASY DMS lacks robust integration capabilities with other systems. This limitation can hinder businesses seeking to streamline operations across multiple platforms, potentially leading to data silos and manual workarounds.
Feature Set: While praised for its simplicity, EASY DMS may lack some advanced features expected in a full-fledged document management system. Businesses with complex needs may find the available functionalities limiting.

Researcher's Summary:

Is EASY DMS really a walk in the park when it comes to document management? User reviews from the past year suggest that EASY DMS lives up to its name in terms of user-friendliness. A recurring theme in positive reviews is the intuitive design and ease of navigation, with users highlighting how straightforward the software is to use, even for those unfamiliar with document management systems. However, a significant drawback repeatedly raised by users is the limited integration capabilities with other systems. For instance, one user specifically mentioned their disappointment with the software's inability to integrate with their existing business systems, hindering seamless data flow and interoperability. This limitation might pose a challenge for businesses reliant on interconnected software ecosystems. In conclusion, EASY DMS appears to be a suitable option for businesses seeking a user-friendly, standalone document management solution, particularly those prioritizing ease of use and intuitive design over extensive integration capabilities.

Key Features

Notable EASY DMS features include:

Intuitive User Interface: The software boasts a user-friendly interface that simplifies navigation and document management tasks.
Advanced Search Functionality: Users can quickly locate documents using metadata, full-text search, and custom filters.
Version Control: EASY DMS maintains a comprehensive version history, allowing users to track changes and revert to previous versions if necessary.
Access Control: Robust permission settings ensure that only authorized personnel can access, edit, or delete documents.
Automated Workflows: The software supports the creation of automated workflows to streamline document approval processes and other repetitive tasks.
Integration Capabilities: EASY DMS integrates seamlessly with other enterprise systems such as ERP, CRM, and email platforms.
Document Scanning and OCR: Built-in scanning and Optical Character Recognition (OCR) features convert paper documents into searchable digital files.
Audit Trails: Detailed audit logs track all user activities, providing transparency and aiding in compliance with regulatory requirements.
Mobile Access: The software offers mobile applications, enabling users to manage documents on-the-go from their smartphones or tablets.
Collaboration Tools: Features like document sharing, commenting, and real-time editing facilitate team collaboration.
Data Encryption: Advanced encryption methods protect sensitive information both in transit and at rest.
Customizable Dashboards: Users can personalize their dashboards to display relevant metrics and quick access to frequently used documents.
Retention Policies: The software allows for the implementation of document retention schedules to ensure compliance with legal and organizational policies.
Multi-Language Support: EASY DMS supports multiple languages, making it suitable for global organizations.
Scalability: The system is designed to grow with your organization, accommodating increasing volumes of documents and users.