Home > Payroll Software > Patriot Payroll > Patriot Payroll vs Payroll Mate

Patriot Payroll vs Payroll Mate

Last Updated: November 18th, 2024

Our analysts compared Patriot Payroll vs Payroll Mate based on data from our 400+ point analysis of Payroll Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

Patriot Payroll is a full-service accounting and payroll software that offers a variety of integrative add-ons to users. The system’s core functions assist with core payroll tasks, while the add-on features enable the system to function as a full HR suite. This web-based payroll solution processes the payment, calculates taxes, creates reports, runs time and attendance and manages invoices.

Payroll Mate is an on-premise payroll and accounting software that helps prepare pay runs, compensate employees, print pay stubs, calculate taxes, generate reports, process tax forms and more.

It helps control payroll-related functionalities with the help of easier access to staff information, comprehensive reports, compliance to minimum wage laws, instant data backups, holiday and sick leave tracking, employee onboarding, password protection and other business-related functionalities. The product works flexibly with various accounting software including Intuit QuickBooks, Sage Peachtree and Microsoft Accounting.

$21 Monthly

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Tailored to your specific needs

$219 One-Time

Free Trial is available →

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Tailored to your specific needs

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Chromebook

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Documentation

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Product Insights

Accuracy: Define tax settings during the setup process. Calculate taxes automatically along with standard payroll processing, eliminating the chance of human error. Get the system tested and audited regularly.
User-Friendly: Guide users through the payroll process, making it easy to use. Take advantage of the free trial to see if it’s a good fit. Adopt it quickly to cut down on lost revenue due to training.
Easy-to-Customize: Customize payroll settings and choose from a variety of payment methods. Accommodate many types of business and specific payment structures.
Scalability: Adjust pricing and other capabilities to meet the needs of businesses of any size. Users can also cancel any month with a penalty. Allow a company room for growth while ensuring it’s not too expensive.
Better Security: Use encryption and systems that are bonded and audited to keep data safe. Ensure data integrity.

Automated Compliance: Calculate error-free net pay, social security tax, medicare, local payroll taxes and more automatically. Prepare 941, 944, 940, W2 and W3 payroll forms and a number of state payroll forms.
Secure: Send regular reminders to users to backup company data each time the software is closed to avoid data loss.
Accessibility: Export report data in PDF, CSV, JPEG, BMP and other formats.
Offline Mode: Manually update software in case of no internet access.
Flexible: Register different jobs and rates on the same check for an employee in case of changing job functions. Supports payroll generation for seasonal and part-time employees.

Payroll Processing: Use payroll with three steps and local, state and federal taxes. Create invoices, see the payment history, pay bills, print records and add employees. Accept payments from credit cards, make and send out estimates, import bank interactions, reconcile accounts and manage documents and receipts. Manage garnishments, PTO and print W-2s.
Invoice Management: Create and store invoices as well as setting up recurring invoices, reminders and more.
Tax Calculation: Calculate, file and pay taxes. Use the basic subscription package to assist with tax calculations; however, it can’t help filing or paying taxes.
Time-Off Tracking: Track time-off balances and activity through the employee portal.
Year-End Reports: Generate printable W-2, 940 and 941 documents. File W-2’s and W-3’s electronic.
Time and Attendance: Add-on time and attendance services for an additional fee that will enable the system to assist with clock-in and clock-out functionality and allow users to access time cards electronically.
Core HR: Add core HR functions to the payroll solution for an additional fee. This add-on allows users to track employment history, census data and share documents with employees.
Accounting: Operate cash-based and or accrual accounting. Help accountants with their tasks.
Reporting: Download reports in PDF or CSV format in a year-to-date format. Filter by checks, employee, location or totals. See contributions, deductions, earnings, employer payments, hours and withheld taxes. Understand potential issues with a tax liability report.
Multiple Devices: Use the program on a variety of devices, including mobile and tablets.

Payroll Management: Process payrolls, print checks, calculate salaries, prepare paystubs and more on a centralized platform. Categorize checks, add or delete employees and allow users to access personal information.
Direct Deposits: Save time and costs by simply sending quick, direct deposits into the beneficiary's account. Automatically generates an ACH file to send to the bank and process payments for employees.
Time-Tracking: Calculate working hours, leaves and absences, paid time offs and more for each employee. When creating a payroll check, the software calculates editable vacation and sick hours earned and used.
Automation: Comes with a built-in tax calculator for payroll and paychecks in accordance with federal and state withholdings. Tax tables and formulas are updated regularly and pushed via a flexible touch-free-auto-update mechanism.
Security: Use the password-protected access system to maintain confidentiality. Mask employees' social security numbers on pay stubs to avoid unauthorized access to the personal information of specific employees by other individuals.
Agriculture Payroll: Benefit from agricultural business tools to manage payroll for farm workers and labor contractors. File IRS annual tax form 943, pay workers' salaries, add payroll income based on the chosen business model while staying in compliance with IRS regulations.
Fringe Benefits: Supports fringe benefits to employees for the performance of services, like when an employee uses a business vehicle to commute to and from work.

Product Ranking

#17

among all
Payroll Software

#103

among all
Payroll Software

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Analyst Rating Summary

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User Sentiment Summary

96%

of users recommend this product

Patriot Payroll has a 'excellent' User Satisfaction Rating of 96% when considering 1898 user reviews from 4 recognized software review sites.

94%

of users recommend this product

Payroll Mate has a 'excellent' User Satisfaction Rating of 94% when considering 244 user reviews from 2 recognized software review sites.

5.0 (14)

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4.8 (358)

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4.8 (1513)

4.67 (122)

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4.7 (122)

4.3 (13)

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Awards

Synopsis of User Ratings and Reviews

Excellent Customer Service: Over 90% of users that discussed the support loved the customer service.

Useful Features: Users said the system had good functionality in over 90% of comments that discussed it.

Simple UI: More than 80% of reviewers who talked about the navigation said the solution was easy to use.

Affordable: Commenters felt the price was appropriate in over 80% of the comments that mentioned it.

Fluid Implementation: Over 80% of reviewers that discussed setup felt the implementation process was smooth.

Tax Forms: Users found the tax forms easy to find and fill out in more than 80% of comments that discussed it.

Ease of Use: Many users find Payroll Mate intuitive and easy to navigate, even for those with limited accounting experience. They appreciate the straightforward interface and clear instructions, making it simple to set up and manage payroll tasks.

Affordable Pricing: Compared to other payroll software options, Payroll Mate is often praised for its competitive pricing, especially for small businesses and freelancers. Users appreciate the value for money, especially when considering the features and functionality offered.

Reliable Support: Users consistently highlight the responsive and helpful customer support provided by Payroll Mate. They appreciate the availability of phone, email, and online resources to address any questions or issues promptly.

Time-Saving Features: Payroll Mate automates many payroll tasks, such as calculating taxes and generating paychecks, saving users significant time and effort. Users appreciate the ability to streamline their payroll process and focus on other aspects of their business.

Long Lead Time Direct Deposit Issues: Over 70% of users who talked about direct deposit complained about the long lead time.

Limited Mobile Functionality: Some users have reported that the mobile app is not as robust as the desktop version, making it difficult to manage payroll on the go. For example, some users have found that they cannot access certain features or that the app is slow and buggy.

Customer Support Issues: Several users have expressed frustration with the customer support experience, citing long wait times and unhelpful responses. For instance, some users have reported that they were unable to get their questions answered or that the support team was not able to resolve their issues.

Integration Challenges: Some users have encountered difficulties integrating Payroll Mate with other business software, such as accounting programs. For example, some users have reported that the integration process was complex or that the software did not work as expected.

Patriot Payroll is a straightforward payroll app with some HR core functionality mixed in. Users like its ease of use and felt the support was responsive, understood the problem well and gave them enough resources. The features were well-reviewed, especially the insurance forms and tax filing abilities, making it administratively advantageous. The users loved the implementation process, which they said went smoothly, guided by the knowledgeable support team. Overall, reviewers felt it was within an appropriate price range for its functionality. On the downside, users didn’t like that the direct deposit required four days of lead time for regular ACH funding. This software may be a good option for small businesses looking to bring their payroll online.

Payroll Mate is a desktop-based payroll software that's been around for a while, and it's been a popular choice for small businesses. But is it still a good option in today's market? Users praise Payroll Mate for its affordability and ease of use. It's a standalone program, so you don't need to rely on the cloud or a monthly subscription. This is a big selling point for businesses that are concerned about security or prefer to have complete control over their data. Payroll Mate also offers a wide range of features, including the ability to calculate taxes, print checks, and generate tax forms. It's compatible with popular accounting software like QuickBooks and Sage 50, making it easy to integrate into your existing systems. However, Payroll Mate has its drawbacks. Some users have complained about the software's interface, which they find outdated and clunky. Others have noted that the software can be slow and prone to errors. Payroll Mate also lacks some of the advanced features found in cloud-based payroll solutions, such as mobile access and real-time reporting. Overall, Payroll Mate is a good option for small businesses that are looking for a simple, affordable payroll solution. It's not the most feature-rich or user-friendly option on the market, but it gets the job done. If you're a small business owner who prefers to keep things simple and manage your payroll in-house, Payroll Mate might be a good fit for you.

Screenshots

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FAQ

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