Paychex vs KTBSonline

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Our analysts compared Paychex vs KTBSonline based on data from our 400+ point analysis of Payroll Software, user reviews and our own crowdsourced data from our free software selection platform.

KTBSonline Software Tool

Product Basics

Paychex provides payment processing, time-keeping and other general human resource software. They offer this to self-employed users, small businesses, medium business and large enterprise ventures. Buyers can choose from various pricing plans and payment options such as direct deposit, real-time transfers and same-day ACH. Most versions have some core HR management and pay processing functionalities.

Based in the cloud, it assists with hiring, onboarding, tax filing, benefits management, business insurance, startup services and more. Users can customize it to meet their specific needs, adding only what they use. This allows administrators to ensure it fits their requirements, whether they be simple or complex.
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KTBSonline is a comprehensive software solution designed to streamline payroll and benefits management. It offers a robust suite of tools that handle payroll processing, benefits administration, compliance tracking, and employee self-service. This platform is particularly well-suited for mid-sized to large organizations seeking to simplify complex HR tasks and ensure accuracy in payroll and benefits management.

Key benefits of KTBSonline include enhanced efficiency, reduced administrative burden, and improved compliance with regulatory requirements. Popular features encompass automated payroll calculations, benefits enrollment, and detailed reporting capabilities. Users appreciate the intuitive interface and the ability to customize the platform to meet specific organizational needs.

Compared to similar products, KTBSonline is praised for its reliability and comprehensive feature set. Pricing details are not readily available, so it is recommended to contact SelectHub for a tailored quote based on individual requirements.

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Product Insights

  • Reduce Errors: Ensure accuracy in payroll processing with the help of a variety of safeguard features, such as sending managers notifications when the system detects potential issues so that these problems are avoided entirely.
  • User Support: Access 24/7 online support to assist with all aspects of processing, and the option for a dedicated specialist that can act as a personal support expert for both payment and tax needs.
  • Convenience: The mobile app enables employers and employees to access the system from any device. By leveraging the cloud, they can start work on a desktop and pick up right where they left off directly from their mobile device, allowing them to complete core tasks from anywhere.
  • Informed Employees: Employees can get information about their time off, upcoming paychecks, benefits information or retirement funds. This saves time from HR and accounting by answering their more pressing questions while also building transparency and trust in the entire process.
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  • Time Savings: Automates repetitive tasks like payroll processing, freeing up valuable time for HR professionals to focus on strategic initiatives.
  • Accuracy: Reduces human error in payroll calculations and benefits management, ensuring employees are paid correctly and on time.
  • Compliance: Keeps up-to-date with the latest tax laws and labor regulations, helping businesses avoid costly penalties and legal issues.
  • Employee Self-Service: Empowers employees to access their payroll information, benefits details, and tax documents online, reducing the administrative burden on HR staff.
  • Data Security: Utilizes advanced encryption and security protocols to protect sensitive employee information from unauthorized access and data breaches.
  • Scalability: Adapts to the growing needs of your business, whether you have a small team or a large workforce, ensuring consistent performance and reliability.
  • Cost Efficiency: Minimizes the need for paper-based processes and manual interventions, leading to significant cost savings over time.
  • Integration: Seamlessly integrates with other business systems such as accounting software and time-tracking tools, providing a unified platform for all HR-related activities.
  • Reporting and Analytics: Offers robust reporting tools that provide insights into payroll expenses, benefits utilization, and workforce trends, aiding in data-driven decision-making.
  • Employee Satisfaction: Enhances the overall employee experience by ensuring timely and accurate payroll, as well as easy access to benefits information, contributing to higher job satisfaction and retention rates.
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  • Products: It has many different products for different applications. Here are the most important:
    • Payroll: The platform offers payment for businesses with one employee, under 10 employees, from 10-49 employees and from 50 to over 1,000 workers. This includes online payroll, taxes, deductions and many tools to generate reports and look at costs.
    • Time and Attendance: The online time and attendance function ties in directly to payroll, saving time when trying to calculate paychecks. In addition to the software, it also offers TrueShift physical time clocks and the InVision iris recognition clocks. Users can track team activity in real time through the manager’s dashboard, and allow employees to record time, approve timecards and check schedules through the employee dashboard.
    • HR: It has a range of HR services and software including employee development, hiring, records administration, compliance, benefits administration, learning management and more.
      • Professional Employer Organization: This is a full-service HR consulting program that helps organizations with liability issues, daily worker problems, risk management, benefits administration and other related issues.
      • Hiring Service: The software can make the hiring process easier with applicant tracking, screening, recruiting and onboarding capabilities. Please note, they don’t have employee leasing, temp staffing or contract staff services.
      • Employee Benefits: Managers and workers alike can get access to health insurance for groups or individuals, financial wellness and retirement planning.
    • Business Insurance: Users can get property and casualty insurance with the help of agents who assist in the selection and implementation process for the new benefits. This includes business owner policies, cyber liability and workers’ compensation.
    • Finances and Payments: Besides payroll, this program also has business loans, expense management, tax administration and processing for payments.
    • Startup Solutions: For new businesses, it offers guides, consulting, advice and more for multiple aspects of the process. They give aid with marketing, the incorporation process, business management and access to free online tools.
  • Payroll and Tax Filing: Process payroll and automatically calculate taxes. Paychex can calculate, file and pay taxes at the federal, state and local level automatically. The platform can calculate hours, doing setup for direct deposit and setting hours per pay period.
  • General Ledger: Synchronize payroll data with integrations offered by Paychex. The system is compatible with a variety of popular accounting systems, including QuickBooks Online and Xero.
  • Reporting and Analytics: Generate custom analytics and reports or choose from over 160 customizable templates to track and visualize relevant data.
  • Learning and Development: Employees can take advantage of online courses to stay educated on relevant topics. Not only does this increase productivity, but it makes employees feel more invested in.
  • Core HR: It gives employee feedback, manages employee training and tracks important documents through the system’s interface.
  • Onboarding: Applicants and new hires can complete new hire documents, such as tax forms, and set up direct deposit directly through the platform.
  • Paycheck Protection Program: Introduced by the CARES Act as a measure for economic stability during the COVID pandemic, the Paycheck Protection Program loans encourage small businesses to keep or rehire workers that have been furloughed. This system offers a quick way to apply for this loan.
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  • Comprehensive Payroll Management: Automates payroll processing, tax calculations, and direct deposits, ensuring accuracy and compliance with federal and state regulations.
  • Employee Self-Service Portal: Allows employees to access their pay stubs, tax forms, and benefits information online, reducing administrative workload.
  • Benefits Administration: Streamlines the management of employee benefits, including health insurance, retirement plans, and other perks, with easy enrollment and tracking.
  • Time and Attendance Tracking: Integrates with time clocks and mobile devices to accurately track employee hours, overtime, and leave requests.
  • Customizable Reporting: Offers a variety of pre-built and customizable reports for payroll, benefits, and compliance, providing valuable insights for decision-making.
  • Compliance Management: Keeps up-to-date with changing labor laws and regulations, ensuring that your business remains compliant with minimal effort.
  • Integration Capabilities: Seamlessly integrates with other HR and accounting software, such as QuickBooks and ADP, for a unified workflow.
  • Secure Data Storage: Utilizes advanced encryption and security protocols to protect sensitive employee and company data from unauthorized access.
  • Mobile Accessibility: Provides a mobile app for both employees and administrators, allowing access to payroll and benefits information on-the-go.
  • Scalability: Designed to grow with your business, accommodating the needs of small businesses to large enterprises without compromising performance.
  • Automated Tax Filing: Handles federal, state, and local tax filings automatically, reducing the risk of errors and penalties.
  • Onboarding Tools: Simplifies the onboarding process for new hires with digital forms, checklists, and automated workflows.
  • Employee Performance Tracking: Monitors employee performance metrics and integrates with performance review systems to support talent management.
  • Customizable User Roles: Allows administrators to define user roles and permissions, ensuring that employees have access only to the information they need.
  • Customer Support: Provides dedicated customer support through various channels, including phone, email, and live chat, to assist with any issues or questions.
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Product Ranking

#4

among all
Payroll Software

#64

among all
Payroll Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

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Benefits Management Dashboard And Reporting Expense Management Mobile Capabilities Payroll And Tax Management Platform Capabilities Security And Compliance Time And Attendance Management 94 100 100 81 90 100 100 91 0 25 50 75 100
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User Sentiment Summary

Great User Sentiment 2800 reviews
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83%
of users recommend this product

Paychex has a 'great' User Satisfaction Rating of 83% when considering 2800 user reviews from 4 recognized software review sites.

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4.5 (24)
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Awards

SelectHub research analysts have evaluated Paychex and concluded it deserves the award for the Best Overall Payroll Software available today and earns best-in-class honors for Expense Management and Platform Capabilities.

Analysts' Pick Award
Expense Management Award
Platform Capabilities Award

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Synopsis of User Ratings and Reviews

User-Friendly UI: A total of 80% of reviewers who mentioned the UI felt it easy to use.
Price Within Budget: Around 50% of reviewers that mentioned price were satisfied with the pricing structure and found that the system was worth it.
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Centralized System: KTBSonline provides a single point of entry for employers and employees to manage both benefits and payroll.
Enhanced Efficiency: The platform streamlines tasks and workflows for HR teams, allowing them to manage employee benefits and payroll more efficiently.
Improved User Experience: KTBSonline offers a user-friendly interface that is intuitive for both employers and employees.
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Late Submissions and Missed Deadlines: Around 80% of reviewers that mentioned taxes ran into issues, with around 70% saying they had to pay penalties as a result.
Terrible Customer Service: Clients complained that the customer service was rude, unqualified, ill-informed, unhelpful and had high turnover in almost 70% of reviews that mentioned customer service.
Broken Features: Over 50% of reviews that mentioned the features said they were left wanting. The most common issues were communication problems. Just under 20% of all reviewers complained about errors made by either the solution or the staff.
Late Cancellations: Around 20% of reviewers that discussed price complained that they had canceled the program, but it had kept taking money out of their account.
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Limited Information on Integrations: The software's ability to work seamlessly with existing HR systems is unclear, potentially leading to compatibility issues.
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Paychex incorporates a range of different solutions and is used widely by small, medium and large-sized companies. While around 40% of users were happy with the functionality of the system, the majority expressed dissatisfaction with its tax capabilities, pricing and customer service. Many described it as dishonest and complained especially that they were oversold on its capabilities and that the salespeople used pushy tactics to try and upsell them. Other complaints of the system included making errors, overpaying employees or even miscalculating taxes resulting in serious penalties. Current and former clients greatly disliked the service. The UI was the most positively reviewed element of the platform with around 80% expressing satisfaction with the design and navigation. Around 50% were happy with the pricing structure and a minority of around 30% of users said they had positive experiences with some select customer service members. This disparity in experiences may be in part to the high turnover rate in representatives which is mentioned many times during the reviews. This solution could be appropriate for small and medium-sized businesses. It supports larger enterprises, but buyers should make sure it has the necessary functionality before purchasing.

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Is KTBSonline the Key To streamlined benefits and payroll or just another system that BiteS the dust? KTBSonline, a product developed by Kelly Benefits, is a comprehensive platform designed to streamline benefits and payroll management. While it boasts robust features catering to various HR needs, concrete user reviews and detailed feedback on its performance, user experience, and customer satisfaction remain elusive in readily available sources. Accessing the platform's feedback forum, a potential treasure trove of user insights, requires logging into KTBSonline directly.

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