Home > Procurement Software > BirchStreet > BirchStreet vs Proactis

BirchStreet vs Proactis

Last Updated: November 18th, 2024

Our analysts compared BirchStreet vs Proactis based on data from our 400+ point analysis of Procurement Software, user reviews and our own crowdsourced data from our free software selection platform.

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Product Basics

BirchStreet is a cloud-based P2P platform that uses diverse tools to improve and streamline business operations. It helps transform, optimize and digitize the shipping scene by granting maximum visibility and compiling customizable reports to streamline workflows. It is also a one-stop solution to order, track, manage and receive items while obtaining real-time alerts.

Proactis provides cloud-based, comprehensive business process automation and spend management solutions to B2B organizations. It operates through The Business Network, a free portal where organizations can set up business listings, showcase their products and connect with qualified buyers.

In 2017, Hubwoo was acquired by the Proactis group. Since then, the partnership has resulted in enhanced offerings that involve end-to-end spend management and B2B e-commerce capabilities. It integrates with all types of procurement and ERP products. It comes with convenient-to-use inclusions that drive compliance requisitioning, adoption, and cost savings by reducing inefficiencies in the accounts payable process.

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Product Insights

Effective Budget Management: Birchstreet received a 100 SelectHub analyst rating for its budget management module. It lets you create budgets, import and export information, set purchase order limits, assign budgets to specific time periods, and reserve funds for taxes, charges and discounts on requisitions. The checkbook drill-down tool provides an overview of transactions affecting departmental or GL account budgets. You can also manually edit budgets and approval workflows and track spending by department or time period.
Streamlined Reporting: The platform got full marks (100) for its reporting and dashboard tools from our analysts. You get every key reporting feature out of the box, including report templates, custom filters, automated report scheduling and multi-level report access permissions. It offers pre-built dashboards on spend visibility and compliance and report templates on inventory, purchase orders, closing variance, item costs and more.
Efficient Requisition Management: Another strong feature is the platform’s requisitioning toolkit, which offers 88% of all key features ready to use out of the box. You can set approval workflows, evaluate bids using filters, create RFQs, convert purchase requests into orders and replicate previously ordered items. The platform automates approval reminders and calculates tax and freight charges for specific line items in purchase orders (PO) or invoice slips.

Higher Cost Savings: Leverage spend management processes that result in higher cost savings and increase operational profit.
Greater Efficiency: Automation of tasks and processes like research, buying and payment save valuable time and employee effort. Enabling employees to focus on more important tasks leads to increased organizational productivity and cost efficiency.
Improved Transparency: Understand and closely monitor procurement processes using real-time data insights. Greater transparency helps make educated decisions for better operational performance.
More Value: Drive more value from procurement tasks through streamlined processes and robust source-to-contract tools that help select and manage suppliers, business contracts, and much more, all through a single interface.

Procurement: You can generate purchase requisitions and orders and receive real-time tracking information. Electronically send RFQs directly to suppliers and access their up-to-date product catalogs with real-time pricing. Create custom approval workflows to adhere to your purchasing policies. Build custom order guides containing frequently purchased items and use analytics tools to gain insights into your spending patterns.
AP Auto-Matching: The three-way auto-matching feature compares invoices with purchase orders and receiving reports to ensure accuracy and streamline reconciliation. Gain complete visibility of payment status throughout the procure-to-pay cycle. You can ensure international tax compliance with a built-in tax calculator or manually enter invoice details to meet unique business needs.
Invoice Management: Allow suppliers to send PDFs directly and enable the vendors' data-entry team to accurately record invoice details. Manage multiple invoice types, including PO, non-PO and credit memos. The platform can identify exceptions that help minimize delays and frustrations. Additionally, it automatically codes non-PO invoices based on your rules.
Inventory Management: Set strategic inventory automation like implementing a just-in-time approach or hedging against potential supply chain disruptions. Use line-on-the-bottle technology to scan outlet inventory. The real-time variance reporting identifies discrepancies and suggests actions to minimize risks. Maintain accurate valuations using an automated system that updates inventory prices in real time based on received data. The platform automatically decrements outlet stock based on POS sales, ensuring inventory levels always reflect actual demand.
Recipe Management: Gain accurate food cost visibility to make informed decisions about menu offerings and pricing strategies. You can create recipe cards with ingredients, quantities, step-by-step instructions, images and videos to maintain recipe consistency across locations. Identify areas prone to shrinkage by integrating with POS systems and enabling "Recipe to Requisition to Inventory" functionalities. This closed-loop approach provides a holistic view of food usage, helping pinpoint and minimize waste.
Birchstreet Pay: Electronically send supplier payments using a native payment processor with competitive processing rates. The vendor offers a dedicated team to help suppliers transition to virtual cards, offering potential cash-back opportunities.
Operational Insights: Track key performance indicators for purchase orders and invoices and benchmark them against industry averages to identify areas for improvement. You can analyze confirming and late PO rates, non-PO invoice rates, and straight-through invoice processing. View a breakdown of invoices by origin, including IMS, OCR, EDI and manual entry. Monitor EDI invoice error rates to ensure smooth data flow.

Procurement Control: Tools for purchasing professionals support the overall purchase process. Includes contract and supplier management, sourcing as well as marketplace solutions to help streamline procurement processes.
Source-to-Contract: Record and store contracts, obtain real-time data insights about the firm’s financial liabilities and keep a well-maintained contract portfolio.
- Sourcing: Supports strategic sourcing processes with tools to enhance, optimize and streamline contract sourcing.
- Project Management: Optimizes procurement projects from planning to implementation and delivery. Standard practice templates reduce manual work and offer a complete overview of projects to all team members.
- Vendor Management: Provides complete control over the vendor lifecycle, including vendor information, a vendor directory and web-based tools for vendor appraisals. Helps measure performance and finalize the best performing vendors consistently.
- Contract Management: Drive optimized value for supplier contracts, ensure end-to-end contract compliance, and record all contracts for complete visibility and informed contract management.
- Catalog Management: Onboard new suppliers easily through effective and efficient features that include automated contract management, self-service catalog maintenance and streamlined collaboration with all suppliers.
- ERP Integration: Offers seamless integration with single or multiple ERP apps. Integrates with Microsoft Dynamics, Exact, Unit4, SAP, Coda, Oracle and others.
- Source-to-Contract Spend Intelligence: Provides a comprehensive view of business spendings in real time. Facilitates management of operational as well as financial performance.
- Source-to-Contract Reporting: Facilitates better buying decisions through contract reporting that shows all insights within the client’s performance.
Purchase-to-Pay: Increased compliance with authorized procedures, invoice process automation and more improves visibility and control of business spending.
- Procurement: Provides complete control over item procurement and ensures smart and efficient allocation as well as usage of budgets. Intelligent search tools help navigate and find products easily, with guided buying and order compliance.
- Workforce Hiring: Streamlines hiring processes, granting the ability to define agreements, draft hiring contracts and facilitate candidate selection, job profile listing, time keeping and more. Automation in these steps and administration saves time.
- Budget Management: Real-time insights with reporting and streamlined dashboards enable controlled spendings and improve decision making.
- Expense Management: Supports digital claims and expense filing. Employees can view incurred expenses that comply with taxation regulations and policies.
- Account Payable Automation: Includes fully managed invoices and allows converting PDFs and hard copies into electronic invoices that are accessible anytime and anywhere.
- Invoicing: Offers invoice capture and management, an e-invoicing portal and accelerated payment capabilities. These streamline the invoicing process from receipt to payment, optimize cash flows, improve overall productivity and minimize risks.
- Accelerated Payment: Helps suppliers receive early payments in return of small discounts to buyers. Improves supplier data and CSR.
- Purchase-to-Pay Mobile Application: Several apps let employees approve requisition purchase orders, view and take actions on invoices, and much more, from an Android or iOS mobile device.
Sourcing Software: Includes several collaborative, flexible and reliable features that support effective sourcing procedures. Helps create structured, visible and easy-to-track processes.
The Business Network: Enables simple, faster and cost-effective buyer-supplier relationships. Suppliers can connect with thousands of enterprises through one secure network. Buyers can connect with verified suppliers, collaborate and close the best deals.

Product Ranking

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#10

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Analyst Rating Summary

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User Sentiment Summary

85%

of users recommend this product

BirchStreet has a 'great' User Satisfaction Rating of 85% when considering 18 user reviews from 3 recognized software review sites.

84%

of users recommend this product

Proactis has a 'great' User Satisfaction Rating of 84% when considering 38 user reviews from 4 recognized software review sites.

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Synopsis of User Ratings and Reviews

Streamlined Procurement Processes: BirchStreet automates many procurement tasks, such as purchase order creation and invoice processing, which saves time and reduces errors.

Improved Spend Visibility: The platform provides real-time insights into spending patterns, allowing businesses to track expenses and identify cost-saving opportunities.

Enhanced Compliance: BirchStreet helps organizations enforce purchasing policies and ensure compliance with regulatory requirements.

User-Friendly: More than 80% of reviews on this aspect indicate that the software has a simple and intuitive interface.

All-in-One Product: The software provides process automation and spend management solutions, including easy integration with all types of procurement and ERP systems, according to 100% of reviews.

Customization: Its features such as forms, user’s landing pages and vendor catalogs are extremely customizable, according to all reviews on this topic.

Reporting limitations: Users express frustration with the limitations of the reporting functionality, finding it difficult to extract specific data or customize reports to meet their needs.

System glitches: Users report encountering occasional system glitches or errors that disrupt their workflow and require troubleshooting.

Complex user interface: Some users find the system's interface to be complex and not very user-friendly, requiring extensive training and experience to navigate efficiently.

Customer Support: All reviews on this aspect suggest that their support team is slow to respond and time-consuming sometimes.

Tricky Implementation: According to 100% of reviews on this feature, implementation of the software can be tricky depending on how it's discussed with the vendor’s team at the testing stage.

Users praise BirchStreet for its user-friendly interface, robust features, and top-notch customer support. One user raved that BirchStreet is "the best procurement software I've ever used," while another shared that it "saved me hours of time each week." BirchStreet's ease of use is a major selling point, allowing users to quickly adapt to the platform and maximize their efficiency. Users also highlight the software's comprehensive functionality, enabling them to manage purchase orders, track shipments, and cultivate strong supplier relationships, all within a single, centralized system. This streamlines operations and reduces the need for multiple, disparate tools. While specific comparisons to competitors are limited in available reviews, BirchStreet's strengths lie in its user-centric design and comprehensive feature set, making it a compelling choice for businesses seeking a powerful yet intuitive procurement solution. BirchStreet seems to be a great fit for businesses of all sizes looking to streamline their procurement processes and boost efficiency. Its intuitive design makes it accessible to users with varying levels of technical expertise, while its powerful features cater to the complex needs of larger organizations. If you're searching for a procurement software that can simplify your operations and save you valuable time, BirchStreet might just be the ticket. However, remember that software is constantly evolving, so it's always a good idea to check the latest reviews and updates before making a decision.

Proactis is a cloud-based solution for B2B organizations that require help with process automation and spend management. User reviews suggest that their customer support is slow to respond. Implementation can also be tricky based on how effectively the user can communicate their requirements. Great customization is a major advantage of the tool. A user-friendly interface and comprehensive set of features are some other pros that make it a holistic solution for those looking for a business spend management suite.

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FAQ

How can I do a in-depth comparison of BirchStreet and Proactis? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

What are the top-rated propducts for Procurement Software? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Which Procurement Software is rated the highest by users? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

Is there a requirement template for Procurement Software? Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum.

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