Procol vs Proactis

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Our analysts compared Procol vs Proactis based on data from our 400+ point analysis of Procurement Software, user reviews and our own crowdsourced data from our free software selection platform.

Procol Software Tool
Proactis Software Tool

Product Basics

Procol is a sophisticated software solution designed to streamline procurement processes, making it ideal for businesses seeking efficiency in managing their supply chain. It offers a comprehensive suite of tools that facilitate tasks such as vendor management, purchase order creation, and contract management. Procol is particularly well-suited for mid to large-sized enterprises that require robust procurement capabilities to handle complex purchasing needs.

The software's key benefits include enhanced transparency, cost savings through better supplier negotiations, and improved compliance with procurement policies. Popular features encompass real-time analytics, automated workflows, and seamless integration with existing ERP systems. Users appreciate Procol for its intuitive interface and the significant reduction in manual tasks, which leads to increased productivity.

Compared to similar products, Procol stands out for its user-friendly design and comprehensive feature set. Pricing details are typically customized based on the specific requirements of the business, so it is recommended to contact SelectHub for a tailored quote.

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Proactis provides cloud-based, comprehensive business process automation and spend management solutions to B2B organizations. It operates through The Business Network, a free portal where organizations can set up business listings, showcase their products and connect with qualified buyers.

In 2017, Hubwoo was acquired by the Proactis group. Since then, the partnership has resulted in enhanced offerings that involve end-to-end spend management and B2B e-commerce capabilities. It integrates with all types of procurement and ERP products. It comes with convenient-to-use inclusions that drive compliance requisitioning, adoption, and cost savings by reducing inefficiencies in the accounts payable process.
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Product Assistance

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Product Insights

  • Cost Savings: Procol streamlines procurement processes, reducing manual errors and saving on operational costs.
  • Time Efficiency: Automated workflows speed up approval processes, allowing teams to focus on strategic tasks rather than administrative duties.
  • Improved Compliance: Ensures adherence to procurement policies and regulations, minimizing the risk of non-compliance penalties.
  • Enhanced Transparency: Provides real-time visibility into procurement activities, fostering accountability and informed decision-making.
  • Supplier Management: Centralizes supplier information, making it easier to evaluate performance and maintain strong vendor relationships.
  • Data-Driven Insights: Generates comprehensive reports and analytics, helping businesses identify trends and optimize procurement strategies.
  • Risk Mitigation: Identifies potential risks in the supply chain early, allowing for proactive measures to mitigate disruptions.
  • Scalability: Adapts to the growing needs of your business, ensuring the procurement process remains efficient as the company expands.
  • Collaboration: Facilitates better communication and collaboration among team members and stakeholders through integrated platforms.
  • Customizability: Offers customizable workflows and templates to fit the unique needs of different industries and organizations.
  • Inventory Management: Helps maintain optimal inventory levels, reducing excess stock and preventing shortages.
  • Contract Management: Simplifies contract creation, tracking, and renewal processes, ensuring all agreements are up-to-date and compliant.
  • Audit Readiness: Maintains detailed records of all procurement activities, making audits more straightforward and less time-consuming.
  • Environmental Impact: Supports sustainable procurement practices by tracking and promoting eco-friendly supplier options.
  • User-Friendly Interface: Intuitive design reduces the learning curve, enabling quick adoption and efficient use by all team members.
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  • Higher Cost Savings: Leverage spend management processes that result in higher cost savings and increase operational profit. 
  • Greater Efficiency: Automation of tasks and processes like research, buying and payment save valuable time and employee effort. Enabling employees to focus on more important tasks leads to increased organizational productivity and cost efficiency. 
  • Improved Transparency: Understand and closely monitor procurement processes using real-time data insights. Greater transparency helps make educated decisions for better operational performance. 
  • More Value: Drive more value from procurement tasks through streamlined processes and robust source-to-contract tools that help select and manage suppliers, business contracts, and much more, all through a single interface. 
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  • Automated Purchase Orders: Streamlines the creation and approval of purchase orders, reducing manual entry and errors.
  • Supplier Management: Centralizes supplier information, including contact details, performance metrics, and compliance documentation.
  • Spend Analysis: Provides detailed reports and dashboards to track spending patterns and identify cost-saving opportunities.
  • Contract Management: Facilitates the creation, storage, and monitoring of contracts, ensuring compliance and timely renewals.
  • eSourcing: Enables electronic tendering, auctions, and bid management to streamline the sourcing process.
  • Approval Workflows: Customizable workflows for purchase requisitions and orders, ensuring proper authorization and accountability.
  • Budget Tracking: Monitors expenditures against budgets in real-time, helping to prevent overspending.
  • Invoice Matching: Automates the matching of invoices to purchase orders and receipts, reducing discrepancies and speeding up payments.
  • Catalog Management: Maintains an up-to-date catalog of products and services, simplifying the procurement process for users.
  • Integration Capabilities: Seamlessly integrates with ERP systems, accounting software, and other enterprise applications.
  • Audit Trails: Keeps detailed logs of all procurement activities, enhancing transparency and accountability.
  • Mobile Access: Provides a mobile-friendly interface, allowing users to manage procurement tasks on the go.
  • Compliance Monitoring: Ensures adherence to internal policies and external regulations through automated checks and alerts.
  • Supplier Performance Evaluation: Tracks and evaluates supplier performance based on predefined criteria, aiding in decision-making.
  • Custom Reporting: Offers customizable reporting tools to generate insights tailored to specific business needs.
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  • Procurement Control: Tools for purchasing professionals support the overall purchase process. Includes contract and supplier management, sourcing as well as marketplace solutions to help streamline procurement processes. 
  • Source-to-Contract: Record and store contracts, obtain real-time data insights about the firm’s financial liabilities and keep a well-maintained contract portfolio. 
    • Sourcing: Supports strategic sourcing processes with tools to enhance, optimize and streamline contract sourcing. 
    • Project Management: Optimizes procurement projects from planning to implementation and delivery. Standard practice templates reduce manual work and offer a complete overview of projects to all team members. 
    • Vendor Management: Provides complete control over the vendor lifecycle, including vendor information, a vendor directory and web-based tools for vendor appraisals. Helps measure performance and finalize the best performing vendors consistently. 
    • Contract Management: Drive optimized value for supplier contracts, ensure end-to-end contract compliance, and record all contracts for complete visibility and informed contract management. 
    • Catalog Management: Onboard new suppliers easily through effective and efficient features that include automated contract management, self-service catalog maintenance and streamlined collaboration with all suppliers. 
    • ERP Integration: Offers seamless integration with single or multiple ERP apps. Integrates with Microsoft Dynamics, Exact, Unit4, SAP, Coda, Oracle and others. 
    • Source-to-Contract Spend Intelligence: Provides a comprehensive view of business spendings in real time. Facilitates management of operational as well as financial performance. 
    • Source-to-Contract Reporting: Facilitates better buying decisions through contract reporting that shows all insights within the client’s performance. 
  • Purchase-to-Pay: Increased compliance with authorized procedures, invoice process automation and more improves visibility and control of business spending. 
    • Procurement: Provides complete control over item procurement and ensures smart and efficient allocation as well as usage of budgets. Intelligent search tools help navigate and find products easily, with guided buying and order compliance. 
    • Workforce Hiring: Streamlines hiring processes, granting the ability to define agreements, draft hiring contracts and facilitate candidate selection, job profile listing, time keeping and more. Automation in these steps and administration saves time. 
    • Budget Management: Real-time insights with reporting and streamlined dashboards enable controlled spendings and improve decision making. 
    • Expense Management: Supports digital claims and expense filing. Employees can view incurred expenses that comply with taxation regulations and policies. 
    • Account Payable Automation: Includes fully managed invoices and allows converting PDFs and hard copies into electronic invoices that are accessible anytime and anywhere. 
    • Invoicing: Offers invoice capture and management, an e-invoicing portal and accelerated payment capabilities. These streamline the invoicing process from receipt to payment, optimize cash flows, improve overall productivity and minimize risks. 
    • Accelerated Payment: Helps suppliers receive early payments in return of small discounts to buyers. Improves supplier data and CSR. 
    • Purchase-to-Pay Mobile Application: Several apps let employees approve requisition purchase orders, view and take actions on invoices, and much more, from an Android or iOS mobile device. 
  • Sourcing Software: Includes several collaborative, flexible and reliable features that support effective sourcing procedures. Helps create structured, visible and easy-to-track processes. 
  • The Business Network: Enables simple, faster and cost-effective buyer-supplier relationships. Suppliers can connect with thousands of enterprises through one secure network. Buyers can connect with verified suppliers, collaborate and close the best deals. 
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Product Ranking

#40

among all
Procurement Software

#10

among all
Procurement Software

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User Sentiment Summary

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Great User Sentiment 38 reviews
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84%
of users recommend this product

Proactis has a 'great' User Satisfaction Rating of 84% when considering 38 user reviews from 4 recognized software review sites.

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4.0 (5)
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4.38 (13)
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4.3 (12)
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4.0 (8)

Synopsis of User Ratings and Reviews

User-Friendliness: Procol is known for its intuitive interface that's easy to navigate, making it simple for users to perform tasks without requiring extensive training.
Automation: Procol automates repetitive procurement tasks, such as those involved in sourcing, contract management, and invoice processing, which frees up time for more strategic activities.
Customer Support: Procol is highly regarded for its responsive and helpful customer support team, ensuring users receive timely assistance when needed.
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User-Friendly: More than 80% of reviews on this aspect indicate that the software has a simple and intuitive interface.
All-in-One Product: The software provides process automation and spend management solutions, including easy integration with all types of procurement and ERP systems, according to 100% of reviews.
Customization: Its features such as forms, user’s landing pages and vendor catalogs are extremely customizable, according to all reviews on this topic.
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Analytics and Reporting: While Procol offers spend analysis, some users desire more advanced analytics features and customizable reporting options for deeper insights into procurement data.
Integration Capabilities: Procol's integration capabilities with other enterprise systems have room for improvement, which can be a drawback for businesses with complex IT ecosystems.
Supplier Onboarding and Training: Some users have expressed a need for better supplier onboarding and training resources to facilitate smoother vendor collaboration and adoption of the platform.
User Interface: Although generally considered user-friendly, some users suggest minor UI improvements, such as better dashboards and color schemes, to enhance the user experience.
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Customer Support: All reviews on this aspect suggest that their support team is slow to respond and time-consuming sometimes.
Tricky Implementation: According to 100% of reviews on this feature, implementation of the software can be tricky depending on how it's discussed with the vendor’s team at the testing stage.
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Is Procol a procurement pro or does it need to go back to procurement school? User reviews from the last year are largely positive, praising Procol for its user-friendly interface, robust automation capabilities, and stellar customer support. Many users rave about Procol's ability to streamline procurement processes, particularly highlighting its intuitive design that even non-tech-savvy individuals find easy to navigate. For instance, one user mentioned that Procol's readily available templates simplified order creation, while another lauded the platform's ability to transform their archaic, phone-call-reliant procurement process into a transparent, digitized system. However, like any good student, there's always room for improvement. Some users pointed out areas where Procol could level up, such as incorporating more advanced analytics and customizable reporting features. A few users also wished for smoother integration capabilities with other enterprise systems and more comprehensive supplier onboarding and training resources. For example, one user suggested enhancing the platform's visual appeal and dashboard design, while another expressed a need for multi-language support. Overall, Procol seems to be a Dean's List procurement software solution, best suited for businesses looking to ditch manual processes and embrace automation. Its intuitive interface makes it a great fit for teams of all technical abilities, while its robust features can handle even complex procurement needs. However, companies requiring advanced analytics or seamless integration with a diverse range of enterprise systems might need to consider if Procol has reached its full potential.

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Proactis is a cloud-based solution for B2B organizations that require help with process automation and spend management. User reviews suggest that their customer support is slow to respond. Implementation can also be tricky based on how effectively the user can communicate their requirements. Great customization is a major advantage of the tool. A user-friendly interface and comprehensive set of features are some other pros that make it a holistic solution for those looking for a business spend management suite.

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