Airtable vs Aha!

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Our analysts compared Airtable vs Aha! based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Airtable is a versatile software platform designed to streamline project management and other organizational tasks. It's particularly well-suited for teams and businesses seeking a customizable solution to manage their workflows, projects, and data in a collaborative environment. One of the key benefits of Airtable is its flexibility; it allows users to create a tailored system that can adapt to various project types and sizes. Its popular features include a user-friendly interface, the ability to integrate with other apps, and a range of templates and views (such as Kanban, Grid, and Calendar) to visualize projects. When compared to similar products, users often highlight Airtable's ease of use and the depth of customization it offers, making it a strong choice for those who need more than a one-size-fits-all approach. Pricing for Airtable varies, with options ranging from a free basic plan to premium subscriptions, billed on a per-user, per-month basis, allowing businesses to scale their use according to their needs and budget.

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Aha! is a roadmapping tool that helps users organize documents and spreadsheets while boosting team collaboration. It helps share and create visual roadmaps, drive strategy and prioritize projects. Users can showcase their vision and track dependencies. Any number of teams can leverage workspaces that include services, business, product, project, IT and marketing.

It offers 30 integrations and a robust API with tools in development, communication applications and file storage. Users can customize views, terminology and workflow to synchronize with the way users’ team works.
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$20/Seat, Monthly, Freemium
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Tailored to your specific needs
$59/User, Monthly
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Tailored to your specific needs
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Product Assistance

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Product Insights

  • Link Content: Provides a unique functionality that allows you to link records between tables. Eliminates duplicate data entry and creates intelligent relationships among items.  
  • Use Airtable for Free: A basic package is available for free with no user limit. Its free plan includes essential capabilities, unlimited bases, a max of 1,200 records per base and other more. 
  • Build Tables With Rich Fields: Create different layouts within each table using unique field types, including single-line text, attachments, checkboxes, links to records, multiple selection dates and more to help configure a table that fits each project’s needs.  
  • Enhance Collaboration: Lets team members communicate seamlessly via tagged comments. Native apps for desktop and mobile (iOS and Android) facilitate on-the-go work. All changes sync across every team member’s device, keeping everyone updated in real time.  
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  • Identify Customer Needs: Identify what customers want by creating a custom ideas portal that records product ideas and tracks the best ideas to users’ roadmaps.  
  • Set Prioritization Metrics: Rank features and fix prioritization metrics on important features to objectively determine the most valuable features based on business goals.  
  • Create Visual Roadmaps: Enter data in Aha! and use one of the many templates to build roadmaps suitable for different audiences. Also, avoid creating multiple roadmaps.  
  • Analyze Product Data: Create pivot tables, reports and charts to track progress compared with users’ roadmaps to view team progress.  
  • Customized Workflows: Customize workflows to match a team’s methodology with Aha!’s integrations with popular tools to encourage information exchange between teams.  
  • Track Dependencies: Create detailed Gantt charts, set milestones, phases and dates to keep the team on track and call attention to dependencies between activities and teams to manage risk and on-time delivery.  
  • Define Best Practices: Supports project templates, creates custom fields and workflows and systemizes project management, ensuring standardization of processes across the organization.  
  • Allocate Resources: Create budget and effort estimates required for project delivery and measure available resources and timelines to help set completion dates.  
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  • Bases: Based on databases that are similar to spreadsheets, and each base supports multiple tables. Lets users view the information in each table in several ways. Can be used to create content calendars, product roadmaps and event plans, among others.  
  • Blocks: Blocks add functionality to bases, letting users build workflows that fit their team’s needs. The WYSIWYG editor lets users create a host of layouts and interactive interfaces, such as timelines, charts, time trackers, pivot tables, 3D model explorers, page designers and countdown clocks. Also gives users the ability to send group SMS messages or connect via video chat. 
  • Templates: Out-of-the-box templates cover the gamut of project types and are suitable for different departments. Lets users choose from categories like content production, creative, event planning, marketing, project management and more. 
  • Layout Configurations: Displays project details using four different views: Kanban, grid, calendar or gallery. The grid layout provides an overview of different tasks that include priority level, department, deadline and other elements. Kanban and gallery views have similar functionality but are more visual and less detailed. Calendars display tasks based on deadlines for a visual overview. 
  • Integrations and Extensions: Integrates with popular apps, including other project management tools like Asana and Trello. Connects with Zendesk, Box, Evernote, G-Suite tools, GitHub, Dropbox and others. Teams can use Zapier for extended capabilities to configure integrations with more than 1,000 apps and websites. 
  • View Data: Lets users create different views for different cases. Grouping, sorting and power filtering gives users the right view for their content. Save views for easy access.  
  • Airtable Apps: Airtable marketplace has over 50 pre-built apps. The Gantt app helps users tackle project dependencies and visualize progress. Its Page Designer app helps users pull data to create slides, catalogs and invoices. 
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  • Strategy: Define value proposition and target user groups to create plans, design go-to-market plans and highlight areas of improvement and where the team is doing well. Describe services, market fit and unique characteristics of each product. Helps identify customer characteristics, track competition, set goals, track budget and identify initiatives.  
  • Plans: Build cross-functional proposals, standardize delivery, plan ahead, estimate work, manage capacity, monitor progress in real time and launch completed work.  
  • Ideas: Capture ideas, manage submitted ideas and notify submitters about the status of their ideas. View key suggestion data and enhance it using attachments, comments, tags and custom fields. Analyze idea value, promote best ideas and customize portals.  
  • Requirements: Define work centrally, organize backlogs, prioritize features and use scorecards to create maximum value. Streamline review cycles, create custom statuses, workflows and layouts. Use kanban layouts, build user maps, work with epics, create mockups and visualize dependencies.  
  • Roadmaps: Use pre-built templates for starter roadmaps, enter details and customize roadmaps. Create portfolios, strategies and custom roadmaps. 
  • Reports: Build initiative charts and visualize by revenue impact, status and volume of ideas while analyzing delivery metrics. View and create reports in lists, pivots, charts, capacities, diagrams, hierarchies and custom reports.  
  • Presentations: Create custom branded presentations in story format using any view strategy, roadmaps, reports and more. Share presentations via PDF and secure webpage. Add custom themes, font, header and footer content to match branding.  
  • Notes: Capture and store information in a centralized location. Record meeting notes, action items, to-dos lists and follow-ups. Capture background information, organize, add structure and nest related notes. Use note templates, add tables and embed images while consolidating feedback and audit changes.  
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Product Ranking

#25

among all
Project Management Software

#34

among all
Project Management Software

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Analyst Rating Summary

84
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86
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78
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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Airtable
Aha!
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 86 85 78 73 87 90 88 80 86 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Excellent User Sentiment 4704 reviews
Excellent User Sentiment 1001 reviews
92%
of users recommend this product

Airtable has a 'excellent' User Satisfaction Rating of 92% when considering 4704 user reviews from 5 recognized software review sites.

91%
of users recommend this product

Aha! has a 'excellent' User Satisfaction Rating of 91% when considering 1001 user reviews from 5 recognized software review sites.

4.2 (11)
5.0 (7)
4.6 (2149)
4.3 (242)
n/a
4.7 (514)
4.7 (1840)
n/a
4.6 (41)
4.5 (137)
4.3 (663)
4.5 (101)

Awards

SelectHub research analysts have evaluated Airtable and concluded it earns best-in-class honors for Platform Security. Airtable stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Platform Security Award

Aha! stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

Synopsis of User Ratings and Reviews

User Friendly: The system is easy to use and intuitive, as noted by approximately 90% of users who mention the system’s usability.
Functionality: Airtable offers a robust suite of successful business management tools, as reported by 88% of the users who mention the product’s functionality.
Customizations: About 90% of users who referred to customization noted that this system is easy to customize as per their business’s needs.
Collaborative: About 100% of users who mentioned the platform’s collaborative capabilities noted that it facilitates and encourages team interactions.
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User Friendly: Aha! is easy to use, as noted by approximately 97% of users who mention the system’s user-friendliness.
Feature Rich: Aha! offers a robust suite of successful roadmapping tools, as reported by 94% of the users who mention the product’s functionality.
Support: Support for the system is robust, with 83% of the users who mention support endorsing it.
Integrations: The system’s integration options help add value to the base product, as reported by 71% of reviewers who mention integrations.
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Limited Project Management Features: Airtable lacks native Gantt charts and other robust project visualization tools, making it less suitable for complex projects.
Learning Curve: The interface, while flexible, can be overwhelming for new users due to its unique spreadsheet-database hybrid approach.
Customization Challenges: Extensive customization often requires familiarity with formulas and scripting, potentially hindering users with limited technical expertise.
Mobile App Limitations: The mobile app offers reduced functionality compared to the desktop version, which can impact on-the-go project management.
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Cost: Nearly 100% of users who mentioned cost reported that Aha!’s offerings were too expensive for smaller businesses.
Learning Curve: About 100% of users who mentioned the tool’s learning curve noted that it was difficult to learn and configure in the beginning.
Interface: The user interface is confusing for 80% of the users who mention Aha!’s interface and navigation.
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Airtable has revolutionized the way businesses handle data, offering a unique blend of spreadsheet simplicity and database power. Reviewers consistently highlight its user-friendly interface, making it accessible to individuals with varying technical backgrounds. Unlike traditional spreadsheets, Airtable allows users to establish relationships between data sets, enabling a more comprehensive understanding of complex information. This feature proves invaluable for project management, as it facilitates the tracking of dependencies and the visualization of workflows. Airtable's flexibility is another standout feature. Users can customize their databases with various field types, including attachments, checkboxes, and formulas, to tailor the platform to their specific needs. Additionally, Airtable's extensive template library provides a starting point for various use cases, such as content calendars, product roadmaps, and CRM systems. Reviewers appreciate the ability to seamlessly integrate Airtable with other popular applications like Slack, Google Drive, and Zapier, streamlining workflows and enhancing productivity. While some users note that Airtable's pricing can be higher than some competitors, the consensus is that the platform's robust features and scalability justify the cost, particularly for growing businesses with evolving data management requirements. Airtable is an excellent choice for teams and businesses seeking a versatile and user-friendly solution for managing and organizing their data. Its intuitive interface, coupled with its powerful features and integrations, makes it suitable for a wide range of use cases, from simple task management to complex project workflows. Whether you're a small startup or a large enterprise, Airtable can empower your team to collaborate effectively and make data-driven decisions with ease. Please note that software features and pricing structures can change over time, so it's always a good idea to check the official Airtable website for the most up-to-date information.

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Aha! provides a robust suite of roadmapping tools that most users find accessible and intuitive. It is flexible and can be configured to suit users’ needs. Collaborative features help boost teamwork and streamline task assignments. Users appreciate Aha! for its ability to structure data and access everything from one location. Users find it to be comprehensive, but they don’t have OKR support. It supports teams of all sizes and users like the pre-built templates. The tool has a learning curve, and some users suggest adopting the tool if there is an internal champion who can help train the team and standardize its usage.

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Screenshots

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