Airtable vs Zoho Projects

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Our analysts compared Airtable vs Zoho Projects based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Product Basics

Airtable is a versatile software platform designed to streamline project management and other organizational tasks. It's particularly well-suited for teams and businesses seeking a customizable solution to manage their workflows, projects, and data in a collaborative environment. One of the key benefits of Airtable is its flexibility; it allows users to create a tailored system that can adapt to various project types and sizes. Its popular features include a user-friendly interface, the ability to integrate with other apps, and a range of templates and views (such as Kanban, Grid, and Calendar) to visualize projects. When compared to similar products, users often highlight Airtable's ease of use and the depth of customization it offers, making it a strong choice for those who need more than a one-size-fits-all approach. Pricing for Airtable varies, with options ranging from a free basic plan to premium subscriptions, billed on a per-user, per-month basis, allowing businesses to scale their use according to their needs and budget.

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Zoho Projects is a cloud-based solution that lets teams effectively plan and execute projects of any size and duration. It handles tasks, enhances collaboration, provides business intelligence for reporting and supports time tracking and issue management.

Businesses can extend it using numerous integrations and customizations to align it with their requirements. It is usable by teams of smaller than five people up to teams with thousands of users. Zoho provides robust data security and is compliant with the EU-US Privacy Shield Framework. It also supports 17 different languages.
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$20/Seat, Monthly, Freemium
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Tailored to your specific needs
$4/User, Monthly
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Tailored to your specific needs
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Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
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Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
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24/7 Live Support

Product Insights

  • Link Content: Provides a unique functionality that allows you to link records between tables. Eliminates duplicate data entry and creates intelligent relationships among items.  
  • Use Airtable for Free: A basic package is available for free with no user limit. Its free plan includes essential capabilities, unlimited bases, a max of 1,200 records per base and other more. 
  • Build Tables With Rich Fields: Create different layouts within each table using unique field types, including single-line text, attachments, checkboxes, links to records, multiple selection dates and more to help configure a table that fits each project’s needs.  
  • Enhance Collaboration: Lets team members communicate seamlessly via tagged comments. Native apps for desktop and mobile (iOS and Android) facilitate on-the-go work. All changes sync across every team member’s device, keeping everyone updated in real time.  
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  • Automate Workflows: Automate manual tasks like updating issue details or changing an issue’s severity. Set email notifications to track different events or set up webhooks for communicating with third-party apps. 
  • Transfer from Jira or Basecamp: Migrate data when switching from Jira or Basecamp with certain restrictions. Capture data such as discussions, calendar events, projects, users, bugs, custom fields, milestones and other details, depending on the import module. 
  • Free Version: Get a forever free subscription for a small team of up to five users. It includes two projects, custom status options for tasks and projects, calendar functionality, feeds, project forums, integration with Google apps and file attachments up to 10 MB. 
  • Integrated Suite: Get abilities beyond project management to CRM, accounting, HR, BI and analytics, customer service and more. Create a unified module to handle multiple business needs. 
  • Integrations:  Integrate with several third-party modules to extend project management capabilities. Integrate with major Google and Microsoft apps as well as a host of other tools like Dropbox, GitHub and Slack. 
  • Mobile Apps: Let teams access project details, attach files, log hours and more while away from the office with its native apps for iOS, iPad and Android. View tasks via List or Kanban layouts in portrait or landscape modes. 
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  • Bases: Based on databases that are similar to spreadsheets, and each base supports multiple tables. Lets users view the information in each table in several ways. Can be used to create content calendars, product roadmaps and event plans, among others.  
  • Blocks: Blocks add functionality to bases, letting users build workflows that fit their team’s needs. The WYSIWYG editor lets users create a host of layouts and interactive interfaces, such as timelines, charts, time trackers, pivot tables, 3D model explorers, page designers and countdown clocks. Also gives users the ability to send group SMS messages or connect via video chat. 
  • Templates: Out-of-the-box templates cover the gamut of project types and are suitable for different departments. Lets users choose from categories like content production, creative, event planning, marketing, project management and more. 
  • Layout Configurations: Displays project details using four different views: Kanban, grid, calendar or gallery. The grid layout provides an overview of different tasks that include priority level, department, deadline and other elements. Kanban and gallery views have similar functionality but are more visual and less detailed. Calendars display tasks based on deadlines for a visual overview. 
  • Integrations and Extensions: Integrates with popular apps, including other project management tools like Asana and Trello. Connects with Zendesk, Box, Evernote, G-Suite tools, GitHub, Dropbox and others. Teams can use Zapier for extended capabilities to configure integrations with more than 1,000 apps and websites. 
  • View Data: Lets users create different views for different cases. Grouping, sorting and power filtering gives users the right view for their content. Save views for easy access.  
  • Airtable Apps: Airtable marketplace has over 50 pre-built apps. The Gantt app helps users tackle project dependencies and visualize progress. Its Page Designer app helps users pull data to create slides, catalogs and invoices. 
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  • Task Management: Control important task details, add important information such as priority or duration with tasks and subtasks. Link tasks to create dependencies. Highlight each project phase with milestones. Organize tasks using drag-and-drop Kanban boards and custom layouts. 
  • Social Project Management: Communicate and collaborate for effective project management. Create public or private chat rooms, pages for team knowledge base and forums to engage in discussion. Centralize project updates with feeds. Create new posts while adding comments to existing posts. 
  • Charts and Reports: View project details and metrics using a variety of charts. Get a high-level view of project tasks and dependencies through Gantt charts while resource utilization charts break down each team member’s workload by day. Gain insights into project performance across a wide range of KPIs with over 50 out-of-the-box reports and dashboards. 
  • Time Tracking: Let employees log their hours on a timesheet automatically or manually while allowing managers to view reports based on personnel, time or project. Transform a timesheet to an invoice with a few simple steps. Compare the expected task duration with the actual time spent on a task. Track each member’s availability, issues and milestones using calendar views. 
  • Issue Tracking: Report issues with all the relevant details and assign them for attention. Importing issues in bulk keeps them all in one place, and you can then export them as an XLS or CSV file. Track all issues according to criteria using filtered views. View committed changes with all changeset details included. 
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Product Ranking

#25

among all
Project Management Software

#9

among all
Project Management Software

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Analyst Rating Summary

84
89
86
100
85
84
78
75
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Platform Security
Project Tracking
Integrations and Extensibility
Task Management
Project Planning and Scheduling
Customizations
Task Management
Integrations and Extensibility
Time Tracking and Management
Team Collaboration

Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Airtable
Zoho Projects
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 86 85 78 73 87 90 88 80 86 100 84 75 84 77 87 100 91 94 0 25 50 75 100
86%
0%
14%
100%
0%
0%
80%
0%
20%
60%
40%
0%
71%
0%
29%
57%
0%
43%
67%
8%
25%
75%
13%
12%
83%
0%
17%
58%
17%
25%
71%
14%
15%
57%
43%
0%
83%
0%
17%
100%
0%
0%
67%
0%
33%
92%
0%
8%
86%
0%
14%
86%
14%
0%

Analyst Ratings for Technical Requirements Customize This Data Customize This Data

78%
0%
22%
94%
0%
6%
100%
0%
0%
88%
0%
12%

User Sentiment Summary

Excellent User Sentiment 4704 reviews
Great User Sentiment 872 reviews
92%
of users recommend this product

Airtable has a 'excellent' User Satisfaction Rating of 92% when considering 4704 user reviews from 5 recognized software review sites.

87%
of users recommend this product

Zoho Projects has a 'great' User Satisfaction Rating of 87% when considering 872 user reviews from 5 recognized software review sites.

4.2 (11)
5.0 (34)
4.6 (2149)
4.2 (255)
n/a
4.2 (242)
4.7 (1840)
n/a
4.6 (41)
4.6 (236)
4.3 (663)
4.3 (105)

Awards

SelectHub research analysts have evaluated Airtable and concluded it earns best-in-class honors for Platform Security. Airtable stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award
Platform Security Award

SelectHub research analysts have evaluated Zoho Projects and concluded it earns best-in-class honors for Customizations, Task Management and Integrations and Extensibility.

Customizations Award
Task Management Award
Integrations and Extensibility Award

Synopsis of User Ratings and Reviews

User Friendly: The system is easy to use and intuitive, as noted by approximately 90% of users who mention the system’s usability.
Functionality: Airtable offers a robust suite of successful business management tools, as reported by 88% of the users who mention the product’s functionality.
Customizations: About 90% of users who referred to customization noted that this system is easy to customize as per their business’s needs.
Collaborative: About 100% of users who mentioned the platform’s collaborative capabilities noted that it facilitates and encourages team interactions.
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Functionality: Zoho Projects offers robust tools to manage multiple business needs, including project management, resource allocation, efficient collaboration and timesheets, as reported by approximately 90% of the users who mention the product’s functionality.
Flexible: The system is highly flexible and can be configured for different purposes like marketing and other business requirements, noted nearly 85% of customers who talked about its flexibility.
Integrations: Approximately 75% of the reviewers who mentioned integrations observed that the solution offers multiple APIs and seamless integration with other Zoho suite products and popular external modules for project planning and implementation.
Centralized Communication: The system centralizes all project communication between teams, which makes it easy to search and fix issues, noted nearly 72% of the users who talked about its communication capabilities.
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Limited Project Management Features: Airtable lacks native Gantt charts and other robust project visualization tools, making it less suitable for complex projects.
Learning Curve: The interface, while flexible, can be overwhelming for new users due to its unique spreadsheet-database hybrid approach.
Customization Challenges: Extensive customization often requires familiarity with formulas and scripting, potentially hindering users with limited technical expertise.
Mobile App Limitations: The mobile app offers reduced functionality compared to the desktop version, which can impact on-the-go project management.
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Not Intuitive: The system is not user-friendly with a clunky and unintuitive UI compared to its competitors, reported 88% of reviewers who mentioned the system’s usability.
Cost: Nearly 92% of the users who mentioned cost remarked that Zoho Projects is expensive for small teams looking for more features on a limited budget, doesn’t offer options to customize functionality and its package price is a costly investment for bigger teams with more users.
Data and Reporting: Data generated by the system is difficult to comprehend, and it doesn’t allow report customization using different fields and visuals, observed by about 86% of customers who mentioned reporting.
Support: Customer support is slow and doesn’t offer enough support documentation or tutorial videos to exploit the system’s capabilities fully, noted 80% of reviewers who talked about support.
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Airtable has revolutionized the way businesses handle data, offering a unique blend of spreadsheet simplicity and database power. Reviewers consistently highlight its user-friendly interface, making it accessible to individuals with varying technical backgrounds. Unlike traditional spreadsheets, Airtable allows users to establish relationships between data sets, enabling a more comprehensive understanding of complex information. This feature proves invaluable for project management, as it facilitates the tracking of dependencies and the visualization of workflows. Airtable's flexibility is another standout feature. Users can customize their databases with various field types, including attachments, checkboxes, and formulas, to tailor the platform to their specific needs. Additionally, Airtable's extensive template library provides a starting point for various use cases, such as content calendars, product roadmaps, and CRM systems. Reviewers appreciate the ability to seamlessly integrate Airtable with other popular applications like Slack, Google Drive, and Zapier, streamlining workflows and enhancing productivity. While some users note that Airtable's pricing can be higher than some competitors, the consensus is that the platform's robust features and scalability justify the cost, particularly for growing businesses with evolving data management requirements. Airtable is an excellent choice for teams and businesses seeking a versatile and user-friendly solution for managing and organizing their data. Its intuitive interface, coupled with its powerful features and integrations, makes it suitable for a wide range of use cases, from simple task management to complex project workflows. Whether you're a small startup or a large enterprise, Airtable can empower your team to collaborate effectively and make data-driven decisions with ease. Please note that software features and pricing structures can change over time, so it's always a good idea to check the official Airtable website for the most up-to-date information.

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Zoho Projects offers comprehensive solutions for its customers to tackle multiple business needs with ease. Users have full control of their projects as they can manage every stage of project progress, allocate resources, manage tasks, record timesheets and automate workflow processes for standardization. It offers an extensive knowledge base and fosters team collaboration for efficient project completion. However, its UI is clunky and difficult to use, it requires a steep learning curve to make optimal use of its full capabilities, comes with limited features in its basic version and offers sluggish customer support.

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Screenshots

Top Alternatives in Project Management Software


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Zoho Projects

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