Home > Project Management Software > Hive > Hive vs ProWorkFlow

Hive vs ProWorkFlow

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Our analysts compared Hive vs ProWorkFlow based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Hive Software Tool
SelectHub Award Winner
ProWorkFlow Software Tool
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Product Basics

Hive is a cloud-based service that allows teams to schedule, execute, communicate, and track projects while predicting activities that may affect work. Access files, share and collaborate with team members with its thousands of external integrations. It sends out notifications in real time that alert users to team productivity. All project views reflect updates to ensure that all team members are always on the same page.

It caters to teams of all sizes in industries like marketing, operations, education and more. It is available for Mac, Windows, iOS and Android. It also provides a 14-day free trial without collecting credit card information, and pricing plans are measured per user, per month.
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ProWorkFlow is a comprehensive online project management and time tracking solution that serves companies of various sizes. It combines robust capabilities along with timesheets, task management, workflow management, resource management, contract management, reporting, templates, file sharing, alerts, notifications and more. It comes with an availability and timeline tool for scheduling tasks.

It displays a graphical summary of ongoing projects, which fosters collaboration and helps multiple employees work simultaneously. Its built-in messaging tool streamlines communication between different teams and helps them share documents, send notifications and chat.

It helps track Kanban boards, Gantt chart tasks, communications, documents, invoices, quotes and time. Its drag-and-drop capabilities help track time and set dates in timesheets. Businesses can tailor it to accommodate their processes using its customizable functions and API. Its mobile site version is accessible through iOS and Android devices.
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$5/User, Monthly
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$20/User, Monthly
Free Trial is available →
Get a free price quote
Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
Windows
Mac
Linux
Android
Chromebook
Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Communication & Collaboration: A built-in messaging tool allows individuals to converse with the team and facilitates file sharing by connecting with Google Drive, Dropbox and Box. External partners, such as customers and stakeholders, can also be invited for project collaboration. 
  • Gain Project Insight: Offers analytics that summarizes personal and workspace productivity, identify inefficient areas and enable managers to find ways to correct them. 
  • Employee Management: Ensures that employees have total visibility for assigned tasks using team-specific views. Under or over-use of employee time is also identified as the system sends automatic alerts to the relevant users. 
  • Organize Projects: Hive forms can be used to collect data to work on a project and send it to clients or customers. Compile a personal to-do list based on assigned projects and view their due dates for better decision making and productivity. 
  • Portfolio View: View progress across all projects to see which tasks within certain projects have been performed, which tasks are consistent across projects and which tasks are overdue. 
  • Resource Management: Provides information on resource utilization in real time in a single pool of available resources. Managers can use the resource dashboard to see if a resource is booked or needs to be booked and also view if an employee is assigned a role. 
  • External Application: It integrates with external applications into the dashboard, allowing users to focus more on core tasks and less on providing access as it remembers passwords and sending invitations. 
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  • Easy-to-Use: Organize all company-related information on its project dashboard. Set-up projects easily with drag-and-drop functionality and simple scheduling. Create and delegate tasks with an easy-to-use bulk task editor and control workflows efficiently. Users can create templates for similar projects for future use. Drag and drop files easily by uploading them from a desktop. 
  • Fosters Collaboration: Its built-in messaging lets businesses keep their clients and teams up-to-date. Comprehensive messaging capabilities are integrated with existing emails and help keep customers informed. Fosters discussion threads within teams and keeps projects on track. Attach files while sending messages and choose to make them public or private. Send notification alerts and upload files with messages. 
  • Work On-the-Go: ProWorkFlow’s mobile application helps users manage projects and tasks anytime, anywhere. Track time, manage tasks, download files and keep teams updated from your smartphone or tablet. Displays upcoming tasks in a timeline view and monitors time easily. Quickly creates and edits tasks, projects and replies to messages. Users can view and edit companies and contacts. 
  • Fully Customizable: Users can tailor their ProWorkFlow account to match their company’s branding and logo. Modify appearance, adjust color schemes and configuration to impress clients. Customize roles or permissions for users and create customized workflows using project templates. Organize work using tags, categories and statuses. Add external links and adjust date format, currency and more. 
  • Notifications: Its notification tab tracks tasks, messages, projects assigned and more. Ensures users never miss crucial project information. Helps you stay abreast of projects and tasks by emailing a summary of overdue and finished tasks. Get tailored reminders by customizing alerts. 
  • Free Training and Support: Offers free online support and basic training. Provides free quality support through consultations and training to get businesses up and running. Offers reliable security to store an organization’s data. Data is stored on Rackspace hosted servers in a SAS 70 Type II certified data center. Separate SQL databases store customer data like contacts, tasks and projects. 
  • Integrations: ProWorkFlow’s API lets businesses build apps, reports and integrations. Users can create their own offline apps to share data and integrate with third-party apps. Seamlessly integrates with external modules like Quickbooks, Freshbooks, Xero, MYOB AccountRight, Dropbox, Zapier, Google Drive, Kashflow and OneDrive. 
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  • Personal Dashboard: View all assigned tasks in My Action cards. All actions are broken down by current, future, completed and assigned tasks for easy access. 
  • Analytics: Monitor project progress and potential risk with Hive Analytics. It provides an interactive and customizable dashboard to gain insights on individual or team progress. 
  • Visualization: Provides flexible Gantt, kanban, portfolio calendar and table views for projects. Users can switch between layouts, and updates are reflected across all project views, so everyone knows when changes are made. 
  • Summary View:  Lets managers combine several projects to look at progress across teams and departments from a macro view. 
  • Templates: Plan and repeat tasks with ease using action templates. Layout all required steps in a reusable action template for assigning tasks. Brings in sets of actions with pre-specified assignees, due dates and information. 
  • Proofing and Approval: Streamline approval cycles by sharing proofs and assigning approvals for tasks or projects. Users can also add feedback to simplify feedback loops 
  • Card Comments: Utilize comments on the card to attach files and communicate about issues, transfers or processes. 
  • Hive Mail: Integrate directly with Gmail and Outlook through its native mail system and directly attach an email to a new or existing task. Users can send and receive emails via a fully integrated email inbox. 
  • Hive Chat: Use the native chat or integrate with external software to simplify communication within the team. It can also alert individuals by dragging and dropping them into the chat window. 
  • Resourcing: Manage the use of teams across specific projects or customers by assigning current and future resources. 
  • Leverage Utilization: Its partnership with Zapier, a web app automation tool, connects Hive data to over 1,000 other apps to streamline workflow. 
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  • Project Management: Its bulk task editor creates and delegates tasks like time allocations, start and due dates, statuses, staff assigned, statuses and more quickly. Organize tasks by deadlines, projects or upcoming work review. A project management dashboard displays all ongoing projects with relevant details. Manage projects with company overviews and interactive timelines. Plan projects as per staff availability and set achievable deadlines. Break projects into doable tasks and prioritize important tasks. Robust templates help recreate similar projects and tasks. 
  • Workload Management: Manages workloads to align with the company’s operational processes. Enable or disable permissions, personalize data, integrate with Google Maps and update details to efficiently manage contacts. Choose from default templates or customize reports. Offers invoices and quotes at a single location. Sends alerts from built-in notifications. 
  • Timesheets and Resource Management: Included timesheets leverage drag-and-drop technology. Offers a timer for bulk time entry directly, automated time tracking, widgets, configurable working hours, add-ons for time tracking and more. Keeps track of deadlines and resources while sending live alerts for project tasks and activities. Highlights overdue items and generates performance reports according to staff workloads. Create filters on reports using custom reporting and export them to various formats. Streamline projects and tasks using tracking and budgeting tools. Creates invoices and quotes based on budgeted time and actual time spent to finish projects and tasks. 
  • Reporting: Robust reporting tools measure business metrics for smart decision-making. Generate customized reports to assess an organization’s progress and provide answers to most asked questions. A custom report builder lets users select filters and data they require to share with their team. Standard reports give detailed information on work performance, including tasks, projects, financial status and time. Custom reports let users build their own reports, select the filters and data that they require and share reports with their teams. Export reports to multiple formats for easy consumption. 
  • Dashboard: Its user-friendly dashboard displays a graphical summary of upcoming, completed and active work. Recent work tabs show who’s logged in and which tasks they are working on. Overdue items and projects are listed in red on top of the page to help prioritize tasks. Displays a summary of quotes and invoices paid, created, accepted and time tracked. Lists recent actions and logins. 
  • Templates: Streamline projects, tasks and invoice or quote creation with modular template options, which can be imported multiple times in a project. Create project quotes and invoices in seconds by mixing and matching services offered to clients. Save template settings and apply them with a single click. Create tasks, subtasks, add descriptions, pre-assign staff, allocate start and end dates, attach files and determine priorities. Create invoice templates quickly with pre-defined staff rates, line items, task rates, payment terms and more. 
  • Tracks Time: Comes with a built-in time tracker to start or stop manual time monitoring. Offers timesheets with drag-and-drop functionality to track time easily or make entries in a traditional manner. Users can track time from their desktops with the time tracker wizard or activate mobile punch ins for employees. Monitor time spent in time summary of projects or the time summary page. Summary views on the dashboard ensure teams stay on track. 
  • Creates Invoices and Quotes: Create an invoice from time records by selecting a project or a client or manually generate invoices using libraries and editing tools. Send invoices directly to clients or download them in PDF formats. Optional quotes plugin creates quotes and sends them directly to clients or can be downloaded. Powerful editing, branding and templating tools help users impress their clients and win business. 
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Product Ranking

#19

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#109

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User Sentiment Summary

Excellent User Sentiment 800 reviews
Great User Sentiment 248 reviews
91%
of users recommend this product

Hive has a 'excellent' User Satisfaction Rating of 91% when considering 800 user reviews from 4 recognized software review sites.

89%
of users recommend this product

ProWorkFlow has a 'great' User Satisfaction Rating of 89% when considering 248 user reviews from 1 recognized software review sites.

4.6 (463)
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4.47 (248)
4.5 (182)
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5.0 (57)
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4.2 (98)
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Awards

Hive stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.

User Favorite Award

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Synopsis of User Ratings and Reviews

Ease of Use: It is intuitive and user-friendly, as observed by 95% of users who refer to ease of use.
Functionality: It has a robust suite of features that helps boost efficiency, improve effectiveness and save time, as noted by nearly 100% of users who mention functionality.
Communication: Its inbuilt chat features for messaging members while sharing data and updates eases communication across departments and teams, as stated by nearly 98% of users who refer to communication.
Tracking: Nearly 100% of users who specify tracking said that its project view and analytics help track employees, project completion, overdue deadlines, and spot any risk to meet project allocation goals.
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Intuitive Interface: Users praise ProWorkFlow for its user-friendly design, making it easy to navigate and manage projects without a steep learning curve.
Customizable Features: ProWorkFlow offers a high degree of customization, allowing teams to tailor the platform to their specific workflows and project needs. This includes options for custom fields, task dependencies, and reporting.
Effective Collaboration Tools: ProWorkFlow facilitates seamless team collaboration with features like in-app messaging, file sharing, and real-time task updates, keeping everyone on the same page.
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Mobile Application: Approximately 92% of users who mentioned mobile applications reported that it is not as responsive as the desktop app and has many downsides.
Notification: Once read, notifications or follow-up requests can get lost and difficult to find, and some notifications are delayed or not notified at all, as noted by 83% of reviewers who specify notification.
Training: Finding tutorial videos or training during the initial set-up has been difficult, as noted by 78% of reviewers who refer to training.
Integration: Around 82% of the reviewers who specified integration said that they wished for more options for software integration such as Jabber, Teams and more.
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Limited Customization: Users express frustration over the inflexibility of templates and dashboards, making it difficult to tailor the system to their specific workflow needs.
Cumbersome Interface: Navigating through multiple menus and a lack of intuitive design make the user experience clunky and time-consuming.
Reporting Limitations: Generating comprehensive reports with granular data for in-depth project analysis proves challenging, limiting insights for decision-making.
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Hive is a user-friendly solution that offers a multitude of features like project planning, file sharing, task management automation, project views, reporting, scheduling and more. Time and project tracking help manage team utilization and resource allocation. Users can converse with individuals or groups and collaborate with clients using integrated tools. Users can organize and prioritize tasks based on color, tags, projects and schedules. Many reviewers noted that its mobile application is a downside and could benefit from an upgrade to its functions. Finding training is difficult; however support teams are responsive with queries and help, especially during initial set-up.

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Is ProWorkFlow truly the project management solution for your team? User reviews from the last year suggest it might be a mixed bag. While many appreciate its intuitive interface and robust features for task management, collaboration, and reporting, some find it clunky and less user-friendly than competitors like Asana or Trello. ProWorkFlow's strength lies in its comprehensive approach, offering a one-stop shop for managing projects from start to finish. For example, users praise its Gantt chart functionality, which provides a clear visual overview of project timelines and dependencies. However, its learning curve and lack of seamless integration with other popular tools are major drawbacks for some. Ultimately, ProWorkFlow seems best suited for larger teams or organizations with complex project management needs who prioritize a feature-rich solution over simplicity and integrations. Smaller teams or those seeking a more streamlined experience might find better alternatives in the market.

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