Jira vs ProWorkFlow

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Our analysts compared Jira vs ProWorkFlow based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Jira Software Tool
ProWorkFlow Software Tool

Product Basics

Jira is an all-in-one solution suite that helps organizations manage projects with agile methodologies, customization and collaboration. It helps teams track, plan and release projects and supports Kanban, Scrum or hybrid workflows. Managers can plan and prioritize their team’s assignments in a fully-visible environment that tracks performance as progress is made.

It’s supported by over 3,000 modules that can be customized to enhance user experience. It’s accessible via internet-connected mobile devices and helps manage projects on-the-go. It integrates with tools like Azure, GitHub and Bamboo while remaining scalable for operations of any size.

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ProWorkFlow is a comprehensive online project management and time tracking solution that serves companies of various sizes. It combines robust capabilities along with timesheets, task management, workflow management, resource management, contract management, reporting, templates, file sharing, alerts, notifications and more. It comes with an availability and timeline tool for scheduling tasks.

It displays a graphical summary of ongoing projects, which fosters collaboration and helps multiple employees work simultaneously. Its built-in messaging tool streamlines communication between different teams and helps them share documents, send notifications and chat.

It helps track Kanban boards, Gantt chart tasks, communications, documents, invoices, quotes and time. Its drag-and-drop capabilities help track time and set dates in timesheets. Businesses can tailor it to accommodate their processes using its customizable functions and API. Its mobile site version is accessible through iOS and Android devices.
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$10/User, Monthly
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Tailored to your specific needs
$20/User, Monthly
Get a free price quote
Tailored to your specific needs
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Product Assistance

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Product Insights

  • Use Agile Project Management: Adopt the best of agile methodologies with a platform designed to optimize Kanban and Scrum boards along with mixed methodologies of your own. While their agile boards shine, we also liked that you’re not strictly bound by, say, using only Scrums with a board view and can use lists and custom fields to manage any type of project really, not just bug tracking or product development.
  • Optimize Sprint Planning: Race to the finish line one issue at a time with the Scrum feature. Set up sprints across projects with automations, custom boards and stories. Check out our dummy sprint below, but TLDR: we appreciated the drag-and-drop functionality to build sprints, advance sprint planning and the sprint report.
  • Build Custom Workspaces with Programming: Make your workspace fit the specific needs of teams and projects by adapting templates, building automations and modifying issues with code and logic-based modifications. It was quite simple to set up basic projects and create automations with our limited tech expertise even with some programming language thrown in here and there, but a full-fledged coder could really shine.
  • Customize Pre-Built Templates: Create projects suited to the task at hand (pardon the pun) with dozens of pre-built templates ranging from recruitment to customer service to web design and grant management. We checked out the different statuses for multiple templates and enjoyed how simple it was to customize issue types, workflows and automations when you’re not working from scratch.
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  • Easy-to-Use: Organize all company-related information on its project dashboard. Set-up projects easily with drag-and-drop functionality and simple scheduling. Create and delegate tasks with an easy-to-use bulk task editor and control workflows efficiently. Users can create templates for similar projects for future use. Drag and drop files easily by uploading them from a desktop. 
  • Fosters Collaboration: Its built-in messaging lets businesses keep their clients and teams up-to-date. Comprehensive messaging capabilities are integrated with existing emails and help keep customers informed. Fosters discussion threads within teams and keeps projects on track. Attach files while sending messages and choose to make them public or private. Send notification alerts and upload files with messages. 
  • Work On-the-Go: ProWorkFlow’s mobile application helps users manage projects and tasks anytime, anywhere. Track time, manage tasks, download files and keep teams updated from your smartphone or tablet. Displays upcoming tasks in a timeline view and monitors time easily. Quickly creates and edits tasks, projects and replies to messages. Users can view and edit companies and contacts. 
  • Fully Customizable: Users can tailor their ProWorkFlow account to match their company’s branding and logo. Modify appearance, adjust color schemes and configuration to impress clients. Customize roles or permissions for users and create customized workflows using project templates. Organize work using tags, categories and statuses. Add external links and adjust date format, currency and more. 
  • Notifications: Its notification tab tracks tasks, messages, projects assigned and more. Ensures users never miss crucial project information. Helps you stay abreast of projects and tasks by emailing a summary of overdue and finished tasks. Get tailored reminders by customizing alerts. 
  • Free Training and Support: Offers free online support and basic training. Provides free quality support through consultations and training to get businesses up and running. Offers reliable security to store an organization’s data. Data is stored on Rackspace hosted servers in a SAS 70 Type II certified data center. Separate SQL databases store customer data like contacts, tasks and projects. 
  • Integrations: ProWorkFlow’s API lets businesses build apps, reports and integrations. Users can create their own offline apps to share data and integrate with third-party apps. Seamlessly integrates with external modules like Quickbooks, Freshbooks, Xero, MYOB AccountRight, Dropbox, Zapier, Google Drive, Kashflow and OneDrive. 
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  • Agile Boards: Manage your tasks, or issues using Scrum and Kanban boards with custom statuses, fields and transitions. Create new issues using the button below each status. You can view projects using a list, board or timeline view.
  • Reports and Insights: Get insights into where your team is at throughout every stage of the project by generating custom reports like the average age report, created vs. resolved issues report and sprint report. Manage workloads with the time tracking report, user workload report and version workload report. Use the summary view to monitor activity, status overview, priority breakdown and related projects.
  • Collaboration Features: Communicate with team members and assignees directly on the issue card with comments and mentions. Attach files, view card activity and add descriptions for additional instructions. Integrate with Outlook, Slack and other communication tools.
  • Custom Automations: Build custom automation rules by setting a trigger with the option to add an action, a condition or a branch. Get a helping hand by searching for triggers related to what you want to automate and selecting recommended actions and conditions.
  • Sprint Management: Use the Scrum option to run sprints. Fill in project details like name, duration and scope and add tasks and drag and drop them to your sprint using the backlog. Complete your sprints and auto-add pending tasks to the backlog or to a new sprint and run a sprint report for insights.
  • Task Management: Manage tasks by creating customizable issue cards under each status or by importing issues from CSV files. Add assignees, due dates, time tracking, comments, descriptions, teams, labels, status and priority to issues. Move tasks from status to status using transitions and workflow automation.
  • Customizable Workflows: Create custom workflows for your tasks and subtasks by going to project settings and clicking on issue types. Set statuses based on the type of task you’re completing or from the project template you select. Automate actions by setting rules for transitions from one status to another.
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  • Project Management: Its bulk task editor creates and delegates tasks like time allocations, start and due dates, statuses, staff assigned, statuses and more quickly. Organize tasks by deadlines, projects or upcoming work review. A project management dashboard displays all ongoing projects with relevant details. Manage projects with company overviews and interactive timelines. Plan projects as per staff availability and set achievable deadlines. Break projects into doable tasks and prioritize important tasks. Robust templates help recreate similar projects and tasks. 
  • Workload Management: Manages workloads to align with the company’s operational processes. Enable or disable permissions, personalize data, integrate with Google Maps and update details to efficiently manage contacts. Choose from default templates or customize reports. Offers invoices and quotes at a single location. Sends alerts from built-in notifications. 
  • Timesheets and Resource Management: Included timesheets leverage drag-and-drop technology. Offers a timer for bulk time entry directly, automated time tracking, widgets, configurable working hours, add-ons for time tracking and more. Keeps track of deadlines and resources while sending live alerts for project tasks and activities. Highlights overdue items and generates performance reports according to staff workloads. Create filters on reports using custom reporting and export them to various formats. Streamline projects and tasks using tracking and budgeting tools. Creates invoices and quotes based on budgeted time and actual time spent to finish projects and tasks. 
  • Reporting: Robust reporting tools measure business metrics for smart decision-making. Generate customized reports to assess an organization’s progress and provide answers to most asked questions. A custom report builder lets users select filters and data they require to share with their team. Standard reports give detailed information on work performance, including tasks, projects, financial status and time. Custom reports let users build their own reports, select the filters and data that they require and share reports with their teams. Export reports to multiple formats for easy consumption. 
  • Dashboard: Its user-friendly dashboard displays a graphical summary of upcoming, completed and active work. Recent work tabs show who’s logged in and which tasks they are working on. Overdue items and projects are listed in red on top of the page to help prioritize tasks. Displays a summary of quotes and invoices paid, created, accepted and time tracked. Lists recent actions and logins. 
  • Templates: Streamline projects, tasks and invoice or quote creation with modular template options, which can be imported multiple times in a project. Create project quotes and invoices in seconds by mixing and matching services offered to clients. Save template settings and apply them with a single click. Create tasks, subtasks, add descriptions, pre-assign staff, allocate start and end dates, attach files and determine priorities. Create invoice templates quickly with pre-defined staff rates, line items, task rates, payment terms and more. 
  • Tracks Time: Comes with a built-in time tracker to start or stop manual time monitoring. Offers timesheets with drag-and-drop functionality to track time easily or make entries in a traditional manner. Users can track time from their desktops with the time tracker wizard or activate mobile punch ins for employees. Monitor time spent in time summary of projects or the time summary page. Summary views on the dashboard ensure teams stay on track. 
  • Creates Invoices and Quotes: Create an invoice from time records by selecting a project or a client or manually generate invoices using libraries and editing tools. Send invoices directly to clients or download them in PDF formats. Optional quotes plugin creates quotes and sends them directly to clients or can be downloaded. Powerful editing, branding and templating tools help users impress their clients and win business. 
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Product Ranking

#3

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Project Management Software

#109

among all
Project Management Software

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Analyst Rating Summary

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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Jira
ProWorkFlow
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Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 86 90 75 64 78 63 85 77 54 0 25 50 75 100
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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User Sentiment Summary

Great User Sentiment 26427 reviews
Great User Sentiment 248 reviews
87%
of users recommend this product

Jira has a 'great' User Satisfaction Rating of 87% when considering 26427 user reviews from 5 recognized software review sites.

89%
of users recommend this product

ProWorkFlow has a 'great' User Satisfaction Rating of 89% when considering 248 user reviews from 1 recognized software review sites.

5.0 (32)
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4.3 (5956)
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4.47 (248)
4.4 (14556)
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4.4 (2528)
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4.1 (3355)
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Synopsis of User Ratings and Reviews

Functionality: Users appreciated the ability to customize workflows, issue types and fields and the flexibility to navigate complex projects and problem-solve.
Collaborative: The system helps users collaborate with other teams, projects, and stakeholders and efficiently bridges gaps between remote teams, noted reviewers.
Integrations: Reviewers liked the extensive integrations with most third-party modules like Slack, Bitbucket and more to complete workflows and processes.
What Users Like
Customization: “We were able to tailor the workflow to fit our specific needs, which greatly enhanced our efficiency. For instance, we created custom issue types that aligned with our unique project phases, making it easier for team members to understand their tasks at a glance.” - Balázs Keszthelyi, Founder and CEO at TechnoLynx
Project Visualization: “[Jira’s robust roadmapping and dependency tracking capabilities are] invaluable for coordinating multiple product launches. Also, the premium version's Advanced Roadmaps feature lets us visualize our entire product pipeline so that's from sourcing to launch, but you've got to invest time in learning the system, and I think for smaller operations, it might be overkill.” - Dennis Sanders, Founder and CEO of Burning Daily
Task Management: “Jira has given us the structure to break down our complex workflows into clear, manageable steps, which was exactly what we needed as we expanded our customer base. With Jira, we can create specific 'boards' for each client’s SEO campaign, where every task is detailed and assigned to the right team member. Each board has phases, like keyword research, content writing, and on-page optimization, with clear deadlines. Having this setup has helped us catch any bottlenecks early. If the content team takes longer to deliver, for instance, we can adjust the timeline for the next steps right away instead of rushing it.” - Mushfiq Sarker, CEO of LaGrande Marketing
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Intuitive Interface: Users praise ProWorkFlow for its user-friendly design, making it easy to navigate and manage projects without a steep learning curve.
Customizable Features: ProWorkFlow offers a high degree of customization, allowing teams to tailor the platform to their specific workflows and project needs. This includes options for custom fields, task dependencies, and reporting.
Effective Collaboration Tools: ProWorkFlow facilitates seamless team collaboration with features like in-app messaging, file sharing, and real-time task updates, keeping everyone on the same page.
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Lags: Reviewers noted that the system sometimes lags and takes time to load, especially for multiple projects and large data sets.
Learning Curve: Its UX can feel complex, and it takes time to set up, customize and use to its full ability. An internal Jira expert may be required, according to some users.
Administration: Users mentioned that the system is difficult to administer, and its back-end is hard to manage.
What Users Dislike
Slow Loading Time: “Its interface moves like molasses.” - Dennis Sanders, Founder and CEO of Burning Daily
Learning Curve: “We had some initial challenges with team members who were not familiar with the platform, which required additional training sessions to ensure everyone was on the same page. However, once they became accustomed to the interface, the benefits outweighed the initial hurdles.” - Balázs Keszthelyi, Founder and CEO at TechnoLynx
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Limited Customization: Users express frustration over the inflexibility of templates and dashboards, making it difficult to tailor the system to their specific workflow needs.
Cumbersome Interface: Navigating through multiple menus and a lack of intuitive design make the user experience clunky and time-consuming.
Reporting Limitations: Generating comprehensive reports with granular data for in-depth project analysis proves challenging, limiting insights for decision-making.
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Jira is an agile-based project management platform that caters to a vast range of industries thanks to its all-in-one functionality, customization and flexibility. It allows users to fully customize workflows, issue types, fields and automations.After watching a few tutorials, I personally found it quite simple to create my own projects using the templates and modifying it to meet my needs. Although some of the automation actions and issues have some programming language involved, it’s not a huge roadblock and I created and tested multiple automations successfully.Task (or issue) management was on point, with multiple views, custom workflows, task assignment, in-card collaboration and time tracking and custom fields. It offered comprehensive (but not overly advanced) reports and a helpful summary dashboard.Sprints were intuitive and easy to execute, and I especially appreciated the drag-and-drop feature for planning. Some users mentioned a learning curve, and I would agree, as I relied on videos to guide me through some parts of the setup lest this test take weeks not days.Overall, Jira is a match made in heaven for agile enthusiasts and users who want a flexible, customizable project management platform and don’t mind getting into the weeds with learning courses and tutorials.

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Is ProWorkFlow truly the project management solution for your team? User reviews from the last year suggest it might be a mixed bag. While many appreciate its intuitive interface and robust features for task management, collaboration, and reporting, some find it clunky and less user-friendly than competitors like Asana or Trello. ProWorkFlow's strength lies in its comprehensive approach, offering a one-stop shop for managing projects from start to finish. For example, users praise its Gantt chart functionality, which provides a clear visual overview of project timelines and dependencies. However, its learning curve and lack of seamless integration with other popular tools are major drawbacks for some. Ultimately, ProWorkFlow seems best suited for larger teams or organizations with complex project management needs who prioritize a feature-rich solution over simplicity and integrations. Smaller teams or those seeking a more streamlined experience might find better alternatives in the market.

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