Trello vs Teamwork

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Our analysts compared Trello vs Teamwork based on data from our 400+ point analysis of Project Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Trello Software Tool
Teamwork Software Tool

Product Basics

Trello is a cloud-based visual collaboration solution that can be used by organizations of any size to plan tasks and projects. It helps users define projects, requirements and workflows to ensure they are completed in a planned and sequential manner. It organizes projects into boards and provides a peek into ongoing projects and tasks.

It helps administrators delegate tasks, set deadlines and define workflows while supporting a range of project types. Specific team use cases include marketing, engineering, product management, support, design and sales. It is also useful for remote teams and startups.
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Teamwork is a visual solution that helps businesses plan, manage, collaborate and accomplish projects of any size. It allows teams to view the full scope of a single project or a portfolio of projects while monitoring individual project components. Capabilities range from Gantt charts and task management to team collaboration and dashboards.

It is suitable for the needs of professional services, marketing, support and product teams. Data replication in real time provides continuous backups. It also comes equipped with robust security. Organizations can set complex passwords, and some plans support two-factor authentication and single sign-on (SSO).
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$5/User, Monthly
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$10/User, Monthly, Freemium
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Tailored to your specific needs
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Product Assistance

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Live Online
Videos
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Email
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FAQ
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Knowledge Base
24/7 Live Support
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Product Insights

  • Visualize Project Workflows: Present projects visually using Kanban and Scrum layouts. Add list columns for team requirements and name them according to their workflow stages while keeping items organized and identifying bottlenecks. 
  • Hit Deadlines: Add due dates to cards and set reminders for everyone. Easily view due dates on cards, which turn red when past deadlines. 
  • Intuitive Interface: Move cards between columns with drag-and-drop capabilities or switch the order of columns. 
  • Centralized Collaboration: Facilitate communication within teams, add description boxes, attachments and comment threads to cards. Mention and add team members to cards to identify who’s responsible for each task. 
  • Track Details: Cards display relevant details about a task. Labels identify the card’s purpose, status or other specific information. Add a checklist to track items associated with a task and show or hide a card’s activity. 
  • Work With External Users: Invite guests to single or multiple boards to collaborate. Provide selective access without compromising boards that are for internal use only. 
  • Simplify Communication: Connects with email so users can comment on Trello cards and share attachments directly from their inbox. Each board is assigned a specific email address, which enables creating cards from email as well. 
  • Stay Updated: Change updates let users know when they are tagged, or a member is moved to another column. Set notifications for email, mobile, desktop and the app. 
  • Free Version: Create unlimited personal boards, cards and lists, along with one power-up per board for free. Include ten team boards, basic automation via integration with Butler and two-factor authentication. 
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  • Simplify Collaboration: Streamline communication and keep conversations in context with messaging features. Access permissions and determine visibility and access levels for every user. Share content via Notebooks while configuring tasks and notebook notifications. 
  • View the Big Picture: Manage a portfolio of projects and keep everything on track. Centralize critical information on a single board for a complete view of all vital details. Configure data to display on the project board and filter which projects appear. Set up automatic triggers for updating various fields and streamlining workflows. 
  • Find Information Easily:  Use tags and filters to quickly access important data. Apply tags to various items and use a color scheme to keep track of different tags. Use filters to narrow down searches to specific elements such as comments, active tasks, project health statuses and more. 
  • Import Data from Other PM Solutions: Transfer data from other modules like Asana, Wrike, Basecamp and Trello. Select users, projects and details to import. 
  • Plan Effectively: Get a comprehensive snapshot of a project using Gantt charts and a calendar. Gain 360-degree visibility into milestones, tasks, deadlines, events and other project components so you can plan each phase accordingly and identify potential bottlenecks. 
  • Manage Projects for Free: Get free usage for up to five years with 100 MB file space, two active projects, subtasks, color themes, limited boards, time tracking and basic functionality. Invite an unlimited number of collaborators. 
  • Enhance Productivity: View each employee’s workload based on projects, tasks, estimated time, completed time and more. Drill deeper by looking at total, active and completed tasks. Distribute workloads evenly among team members. 
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  • Boards: Create multiple boards for different projects, workflows or other needs. Keep all related information organized in a single location. 
  • Cards: Build processes, follow progress and manage all aspects of a project. Foster collaboration and organization within teams. 
  • Task Management: Represent tasks on each card and move them through the workflow. Set up and manage task dependencies by creating checklists and linking associated cards to one another. 
  • Templates: Create real-world boards from the inspiration section for teams. Use pre-built or custom templates to create boards, lists or cards. 
  • Power-Ups: Integrate it with apps like Slack, Zapier, Google Drive, MailChimp, Salesforce, Dropbox, SurveyMonkey and Zendesk to complete workflows. Choose from over 130 modules for file management, reporting, automation and developer tools.
  • Mobile Apps: Access it through iOS and Android devices, including smartphones, iPads, smart watches and Kindle fire tablets. 
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  • Boards: Organize tasks and create workflows that fit with Scrum and Kanban methodologies or your team’s unique processes. Configure column details, set up notifications that trigger with certain actions, set a color for each column, collapse columns and more. Move tasks between columns with simple drag and drop. 
  • Teamwork Timer: Accurately track time spent on projects. Track time automatically; and pause when a computer goes idle and resume when active. Edit the time log to ensure accuracy. Import tasks or add new timers for comprehensive tracking.nbsp;
  • Dashboards: Get a real-time stream of project updates and notes. Get easy access to data like late tasks, events and milestones. Track project metrics by building dashboards for individual KPIs, including top risks, tasks, logged time (billed vs. unbilled), milestones and more. Position the panel layout with drag-and-drop functionality. 
  • Integrations: Integrate with over 45 popular modules to allow teams to work with their favorite applications. Connect with G Suite programs, Slack, QuickBooks, Zendesk, HubSpot, Dropbox and more. Plug in Zapier to access over 1500 additional applications. 
  • Mobile Apps: Work from anywhere with mobile apps for iOS and Android devices. Desktop apps work with macOS and Windows too. 
  • Risk Register: Minimize potential risks by recording and tracking events that may jeopardize a project. Set probability, impact, status and impact areas for every risk. Include notes on how to mitigate risks. Export the risk register as a PDF or Excel spreadsheet. 
  • Task Management: Create tasks and subtasks that can be assigned to multiple users. Prepare task dependencies, track task history for reporting purposes, add dates, leave comments and more. 
  • Templates: Create reusable templates for a number of different use cases. Include task lists, full projects, default categories, welcome emails for new members, default board columns and default user permissions. Choose items to include in the new project while copying like invoices, time logs, milestones, tasks and more. 
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Product Ranking

#8

among all
Project Management Software

#20

among all
Project Management Software

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Analyst Rating Summary

we're gathering data
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86
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38
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Analyst Ratings for Functional Requirements Customize This Data Customize This Data

Trello
Teamwork
+ Add Product + Add Product
Customizations Dashboards And Reporting Mobile Capabilities Platform Features Project Planning And Scheduling Project Tracking Task Management Team Collaboration Time Tracking And Management 86 67 38 79 69 56 87 88 94 0 25 50 75 100
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86%
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40%
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71%
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75%
4%
21%
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43%
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83%
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9%
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86%
14%
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Analyst Ratings for Technical Requirements Customize This Data Customize This Data

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72%
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88%
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12%

User Sentiment Summary

Great User Sentiment 35053 reviews
Great User Sentiment 2055 reviews
89%
of users recommend this product

Trello has a 'great' User Satisfaction Rating of 89% when considering 35053 user reviews from 5 recognized software review sites.

89%
of users recommend this product

Teamwork has a 'great' User Satisfaction Rating of 89% when considering 2055 user reviews from 5 recognized software review sites.

4.9 (22)
4.5 (14)
4.4 (12443)
4.4 (951)
4.5 (20471)
4.5 (699)
4.3 (54)
4.7 (188)
4.2 (2063)
4.4 (203)

Synopsis of User Ratings and Reviews

Functionality: Trello offers robust organizational tools that simplify task delegation and streamline workflows, as reported by nearly 88% of the users who mention the product’s functionality.
Easy to Use: The system is intuitive, user friendly and doesn’t require a steep learning curve to understand its features, as noted by approximately 82% of users who referred to its usability.
Collaborative: Approximately 79% of users who talked about collaboration noted that project collaborations are a breeze with Trello as it shares information with team members and clients in an organized manner while adding specific members to project cards.
Customizable: The system is highly customizable with numerous display choices and features to adapt to users’ requirements, as reported by nearly 74% of reviewers who referred to customization.
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Functionality: Teamwork standardizes operations, offers an overview of a company’s performance and is suitable to manage small and large projects, as reported by nearly 89% of the users who mentioned the product's functionality.
Collaborative: Approximately 80% of users who talked about collaboration noted that the system streamlines team collaboration with tabs to add messages, notes, links and comments for each project.
Time-Tracking: Teamwork’s built-in time logging makes billing easier; it monitors project status, time spent on each project and keeps tabs on individual contributors, as reported by 90% of reviewers who referred to time-tracking.
Reporting: The system offers powerful reporting tools with graphical representations and identifies high and low-performing employees, which helps companies support them, as reported by nearly 84% of reviewers who referred to reporting.
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Scalability: Nearly 75% of reviewers who mention scalability note that it is cumbersome to scale the system to a company’s growing needs and cannot manage complex projects.
Cost: Trello offers limited functional and storage capabilities in its basic version, and advanced version requires per-user licensing, making it expensive for large teams, reported nearly 83% of users who mentioned cost.
Mobile Application: The system doesn’t perform well on mobile platforms, and its mobile application cannot perform all the functions of the desktop version, as reported by nearly 71% of users who mentioned mobile accessibility.
Installation: Trello is challenging to install and can overwhelm new users with its host of features, as reported by nearly 69% of users who talked about product set-up.
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Non-Intuitive: Nearly 77% of reviewers who mentioned usability noted that the system is not intuitive or easy to navigate and requires a steep learning curve and training to understand its capabilities.
Customization: Teamwork doesn’t offer many customization options, custom templates are difficult to locate and menu changes for every function, reported nearly 86% of users who mentioned customizations.
Integrations: The system doesn’t integrate seamlessly with third-party modules, and features like integration with external financial applications are not offered in the free version, as reported by nearly 84% of users who mentioned system integration.
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Trello includes robust workflow management and organizational capabilities for users to efficiently manage a project lifecycle. Its intuitive UI and clean dashboards simplify task delegation and monitoring, along with streamlining workflows. Its collaborative tools foster team communication and information sharing, while flexible integration capabilities help complete workflows. However, it lacks enterprise-grade project management abilities and is not suitable to handle large projects that require bulk movements. Additionally, the system provides limited features in its basic plan, and its mobile application lacks several functionalities offered by the desktop version.

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Teamwork has carved out a niche for itself in the project management software market, attracting a loyal following of users who appreciate its balance of user-friendliness and robust functionality. Reviews highlight Teamwork's intuitive interface and ease of use as major advantages, making it accessible to teams with varying levels of technical expertise. This ease of use is often contrasted with the steeper learning curves associated with competitors like Asana and Monday.com, where the abundance of features can initially overwhelm new users. Teamwork's emphasis on client work management also sets it apart, with features like time tracking, budgeting, and resource allocation directly addressing the needs of client-facing teams. This focus on client work is a key differentiator from more general project management tools like Trello or Basecamp, which may require additional integrations or workarounds to achieve the same level of client management functionality. While Teamwork receives praise for its core feature set, some users note that it may lack the depth of advanced features found in some competing platforms. For example, while Teamwork offers basic reporting capabilities, it may not provide the same level of customization and in-depth analytics as tools like Zoho Projects or Wrike. Similarly, Teamwork's resource management features, while helpful, may not be as comprehensive as those offered by dedicated resource management solutions. Despite these limitations, Teamwork's strengths in ease of use, client work management, and value for money make it a compelling choice for small to medium-sized businesses, particularly those in client service industries such as marketing, consulting, and design. Its intuitive interface and focus on client-centric features enable teams to efficiently manage projects, collaborate effectively, and deliver exceptional client experiences.

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Screenshots

Top Alternatives in Project Management Software


Airtable

Asana

Basecamp

ClickUp

Jira

LiquidPlanner

MeisterTask

Microsoft Project

monday.com

ProofHub

Smartsheet

TeamGantt

Teamwork

Wrike

Zoho Projects

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