SharePoint vs Google Workspace
Last Updated:Our analysts compared SharePoint vs Google Workspace based on data from our 400+ point analysis of Collaboration Software, user reviews and our own crowdsourced data from our free software selection platform.
Product Basics
Google Workspace (formerly G-Suite) is a comprehensive suite of cloud-based productivity and collaboration tools designed to streamline business operations. It includes applications for email, document creation, spreadsheets, presentations, calendar management, video conferencing, and cloud storage. This suite is particularly well-suited for businesses of all sizes, educational institutions, and non-profits due to its scalability and integration capabilities.
Key benefits include real-time collaboration, seamless integration across devices, and robust security features. Popular features such as Google Docs, Sheets, and Slides enable multiple users to work simultaneously on the same document, enhancing teamwork and efficiency. Google Meet offers high-quality video conferencing, while Google Drive provides ample storage and easy file sharing.
Compared to similar products, users often praise Google Workspace for its user-friendly interface and reliable performance. Pricing varies based on the plan selected, typically billed monthly or annually. For specific pricing details, contacting SelectHub for a tailored quote is recommended.
Product Assistance
Product Insights
- Home Page: Locate sites easily within the organization, including news, followed and suggested sites. Create sites from the homepage with administrator permission. Store, create and retrieve data while managing content search, tags, information and documents.
- Lists: Support business processes by letting individual employees and teams share, access and collaborate for structured data and gather information from other systems. Simplify curation, creation and interaction with information.
- Site Pages: Share stories, display news items and broadcast messages on communication sites. Draw attention to important information by displaying up to five items with texts, images and links.
- Create New Pages: Construct fresh pages by customizing web parts according to requirements. Embed videos, attach documents, images, videos, site activities, Yammer feeds and more. Attach PowerPoint, Excel and Word documents while creating content.
- Powerful Search Engine: View results before typing and updated results while typing. Get an overview of search results grouped based on their type in the search results page.
- Interoperability: Integrate seamlessly with a range of Microsoft apps, including Office and 365, to enhance project delivery.
- Enhanced Collaboration: Real-time editing and commenting in Google Docs, Sheets, and Slides streamline teamwork, reducing the need for back-and-forth emails.
- Seamless Integration: Google Workspace integrates effortlessly with other Google services like Google Drive, Calendar, and Meet, creating a cohesive work environment.
- Accessibility: Cloud-based access allows team members to work from anywhere, on any device, ensuring productivity is not confined to the office.
- Security: Advanced security features, including two-factor authentication and data encryption, protect sensitive business information.
- Cost Efficiency: Subscription-based pricing models eliminate the need for expensive software licenses and hardware, making it budget-friendly for businesses of all sizes.
- Scalability: Easily add or remove users and services as your business grows, ensuring you only pay for what you need.
- Automated Updates: Regular updates and new features are automatically rolled out, ensuring your tools are always up-to-date without manual intervention.
- Customizable Solutions: Tailor Google Workspace to fit your specific business needs with a variety of add-ons and third-party integrations.
- Improved Communication: Google Meet and Chat provide robust video conferencing and messaging solutions, enhancing internal and external communication.
- Data Management: Centralized storage in Google Drive simplifies file management and sharing, reducing the risk of data loss and duplication.
- Time Management: Google Calendar's scheduling features help manage appointments, deadlines, and meetings efficiently, improving overall time management.
- Environmental Impact: Cloud-based solutions reduce the need for physical storage and paper, contributing to a more sustainable business practice.
- Support and Training: Comprehensive support and training resources, including tutorials and customer service, ensure your team can maximize the benefits of Google Workspace.
- Enhanced Productivity: Integrated tools and streamlined workflows reduce administrative tasks, allowing employees to focus on core business activities.
- Compliance: Google Workspace meets various industry standards and regulations, helping businesses maintain compliance with legal requirements.
- Seamless Collaboration: Accelerate teamwork with dynamic team sites for every project, division and department. Easily share resources, files, news and data across teams. Streamline team tasks by customizing the site. Collaborate securely and effortlessly with people inside and outside the organization using any internet-connected device.
- Information Sharing: Improve transparency and cohesion by informing employees throughout the intranet. Share common applications and resources on home portals and enhance efficiency. Share organizational stories with communication sites and use apps to share targeted news items.
- Harness Knowledge: Discover insights, information and expertise with a powerful search engine to make informed decisions. Maximize knowledge velocity with valuable conversations and connections.
- Business Process Transformation: Transform business processes like approvals, notifications and complex workflows to enhance productivity. Use workflows, forms and custom apps to enhance the digital experience.
- Insights: Display data on a site by leveraging SQL and Excel servers and integrate with Microsoft Access. Leverage dashboards and KPIs to convert raw data into actionable insights to make smart business decisions.
- Customizations: Configure master pages and customize apps to enhance the look of the company’s web page. Customize pre-built templates or create fresh templates to create in-depth branding while maintaining consistency.
- Gmail Integration: Seamlessly integrates with Gmail, providing a professional email platform with custom domain support.
- Google Drive: Offers cloud storage with 15GB of free space, scalable to several terabytes, ensuring secure file storage and sharing.
- Google Docs: Enables real-time collaboration on documents, with features like comments, suggestions, and version history.
- Google Sheets: Provides powerful spreadsheet capabilities, including advanced functions, pivot tables, and data visualization tools.
- Google Slides: Facilitates the creation of professional presentations with customizable templates and collaborative editing.
- Google Meet: Supports high-quality video conferencing with features like screen sharing, live captions, and meeting recordings.
- Google Calendar: Allows for efficient scheduling with shared calendars, event reminders, and integration with other Google services.
- Google Forms: Simplifies data collection through customizable forms and surveys, with automatic data aggregation in Google Sheets.
- Google Keep: Provides a note-taking app that integrates with other Google Workspace tools, supporting text, lists, images, and voice notes.
- Google Sites: Enables the creation of internal websites and project hubs without requiring coding skills.
- Admin Console: Offers centralized management of users, devices, and data security, with detailed reporting and analytics.
- Security and Compliance: Includes robust security features like two-factor authentication, data encryption, and compliance with industry standards such as GDPR and HIPAA.
- Third-Party Integrations: Supports integration with a wide range of third-party applications, enhancing functionality and workflow efficiency.
- Mobile Accessibility: Provides mobile apps for all major services, ensuring productivity on-the-go with seamless synchronization.
- Machine Learning Features: Incorporates AI-driven tools like Smart Compose in Gmail and Explore in Google Sheets for enhanced productivity.
Product Ranking
#30
among all
Collaboration Software
#32
among all
Collaboration Software
User Sentiment Summary
13522 reviews
61679 reviews
SharePoint has a 'great' User Satisfaction Rating of 82% when considering 13522 user reviews from 4 recognized software review sites.
Google Workspace has a 'excellent' User Satisfaction Rating of 93% when considering 61679 user reviews from 4 recognized software review sites.
Awards
Google Workspace stands above the rest by achieving an ‘Excellent’ rating as a User Favorite.
Synopsis of User Ratings and Reviews
Can you pinpoint a time when SharePoint didn't live up to expectations? SharePoint receives generally positive feedback from users, who praise its robust document management, version control, and seamless integration with other Microsoft products. These features are highly valued because they streamline workflows and boost productivity for teams. Users particularly appreciate the centralized platform for document storage, collaborative features like team sites and discussion boards, and automation capabilities through Power Automate. The robust search functionality and customization options, including web parts and site templates, further enhance its appeal. However, some users have reported synchronization issues when co-authoring large Excel files, which can be a major drawback for teams heavily reliant on Excel collaboration. Additionally, some users find the user interface outdated, although still relatively user-friendly. Overall, SharePoint is best suited for teams and organizations seeking a comprehensive platform for document management, collaboration, and automation. Its tight integration with the Microsoft ecosystem makes it a natural choice for organizations already invested in Microsoft products. However, teams heavily reliant on real-time collaboration in Excel might need to consider workarounds or alternative solutions to mitigate the synchronization issues.
Is Google Workspace really everyone's cup of tea, or is it just hype? User reviews from the past year paint a largely positive picture of Google Workspace, particularly highlighting its collaborative prowess and user-friendly design. A standout feature is its real-time collaboration, allowing multiple users to work on documents concurrently, which is a game-changer for team projects and boosts productivity. The platform's seamless integration with third-party apps like Slack and Salesforce streamlines workflows and reduces the need for app switching. However, some users have voiced concerns about customer support, citing sluggish response times and the use of outsourced support teams. While Google Workspace offers robust security features, this support shortcoming can be a concern for users who require prompt assistance. Despite this drawback, Google Workspace emerges as a strong contender for businesses and individuals seeking a cloud-based productivity suite that prioritizes collaboration and ease of use. Its intuitive interface and comprehensive suite of tools make it a suitable choice for a wide range of users, from small teams to large enterprises.
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