Categories   >   Construction Bidding Software
Last Reviewed: November 19th, 2024

Best Construction Bidding Software Of 2024

What is Construction Bidding Software?

Construction Bidding Software streamlines the often complex and error-prone process of submitting bids for construction projects. It tackles inefficiencies like manual takeoffs, scattered communication, and disjointed documentation by centralizing bid packages, automating calculations, and facilitating collaboration. This software empowers contractors to submit accurate, competitive bids faster, win more projects, and optimize profitability. Key functionalities include digital plan takeoffs, cost estimating tools, bid proposal generation, and document management. Emerging features leverage integrations with project management software and data analytics for real-time cost insights and market trend analysis. General contractors, subcontractors, and specialty trade contractors benefit most from this software, streamlining their bidding processes, reducing bid errors, and increasing win rates. While initial setup requires time and effort, the value lies in improved efficiency, accuracy, and competitiveness, leading to more profitable project wins. In essence, Construction Bidding Software transforms the bidding process from manual to digital, empowering contractors to submit winning bids faster, secure more projects, and drive business growth.

What Are The Key Benefits of Construction Bidding Software?

  • Faster bid turnaround
  • Reduced bid errors & omissions
  • Increased cost estimating accuracy
  • Improved bid competitiveness
  • Enhanced proposal professionalism
  • Streamlined bid submission process
  • Centralized document management
  • Increased win rates & profitability
  • Better project insights & planning
Read more
View Ratings by
SelectHub Award Winners - Array

Our Research Analysts evaluated 41 solutions and determined the following solutions are the best Construction Bidding Software overall:

Overall

Procore Award
Procore
Procore
Start Price
$375
Monthly
Analyst Rating
79
SelectHub’s Analyst Rating for Procore, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Procore

Procore's user reviews paint a picture of a powerful construction management software with strengths in centralizing data, improving communication, and streamlining workflows. Users praise its mobile accessibility, robust reporting tools, and collaborative features, citing improved project visibility and reduced paperwork as key benefits. However, some reviewers mention a steeper learning curve compared to simpler options and a higher cost point. One recurring strength is Procore's ability to consolidate information and communication. Users appreciate having a central platform for documents, drawings, discussions, and updates, eliminating the need for multiple tools and email threads. This fosters transparency and reduces miscommunication, as exemplified by a reviewer who mentioned avoiding costly delays due to improved information flow. Another frequently lauded aspect is Procore's mobile app, enabling field teams to capture data, submit reports, and access project information in real-time. This streamlines workflows and eliminates data silos, as highlighted by a reviewer who credited the app with improving efficiency and reducing rework. Procore's reporting and analytics tools are also seen as valuable assets. Users appreciate the ability to generate customizable reports and dashboards, providing valuable insights into project performance, resource allocation, and potential risks. This data-driven approach helps users make informed decisions and improve overall project outcomes. However, some users mention a steeper learning curve compared to more basic software, requiring initial investment in training and user adoption. Additionally, Procore's pricing structure can be a barrier for smaller companies or those with limited budgets, while competitors might offer more affordable options with similar core functionalities. In conclusion, Procore's strengths lie in its ability to centralize data, improve communication, and streamline workflows, making it a valuable tool for complex projects and larger teams. However, its learning curve and cost might pose challenges for smaller companies or those seeking basic functionalities. Ultimately, the decision depends on individual needs, project complexity, and budget considerations.

Pros & Cons

  • Functionality: All users that mentioned overall functionality liked its ability to perform different tasks such as invoicing, reporting, scheduling, submittals, RFIs and more, all in one tool.
  • Collaboration: All reviewers who referred to collaboration liked its ability to collaborate in real time with stakeholders and help teams bridge communication gaps while staying updated on current plans.
  • Cloud Based: All users who mentioned its cloud-based deployment liked that teams could easily access the tool from different geographical locations.
  • Tracking: All users that talked about tracking liked that they could keep track of individual employee production, employee timesheets and more.
  • Learning Curve: Due to its rich features, the system can be difficult to navigate and understand without proper training, as observed by 92% of users who specified the learning curve.
  • Performance: Almost all users who mentioned performance said that it takes time for the software to respond.
  • Updates: Around 85% of reviewers who specified updates said that frequent updates make keeping up with features challenging.

Key Features

  • Contract Management: View the status of purchase orders and contracts. Track and distribute change orders, payment documents and contract documents. 
  • Project Management: Automatically send overdue reminders via email to clients to help manage RFIs. Attach photos, plans, specs and PDFs to RFIs. Allow workers to log project time off-site using the web or mobile app. Sort activities by day, week or month. Filter project programs by resources or summary tasks. 
  • Time and Material Tickets: Generate change requests from T&M tickets to secure payments for performed work. Collect e-signatures to avoid payment disputes. 
  • Contact Directory and Permissions: Export contacts in CSV format. Grant role-based permissions to access data at individual, company or project levels. 
  • Quality and Safety Measures: Mitigate risks using incident tools. Understand the root cause of problems by identifying trends and combing through data. Identify unsafe patterns on job sites by accessing near-miss and injury records. 
  • Storage Capabilities: Gain unlimited storage space by purchasing an annual access agreement. 
  • Mobile Interface: Access project documents off-site. 
  • Drawing Management: Allow collaborators to upload drawings by granting issuance permissions. Create 2D and 3D models or designs. 
  • Data Security: Store data securely with AES-256-bit encryption. Conduct backups, track users and allow teams to view, edit and upload electronic documents. 
  • BIM: Access BIM data from the field with the ability to display 2D and 3D models on mobile devices. Publish models to enhance team collaboration. Compare site conditions to avoid costly errors. 
  • Bid Management: Track and manage bid invitations while increasing visibility with a single, organized repository. Compare bids by cost codes, bidding histories and location of bidders. 

Pricing

License/Subscription Cost
  • Procore offers a single annual license that provides unlimited access for employees and external clients. Pricing depends on the size of your company.
BuildingConnected Award
BuildingConnected
BuildingConnected
Start Price
$399
Monthly
Analyst Rating
77
SelectHub’s Analyst Rating for BuildingConnected, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked BuildingConnected

BuildingConnected is a web-based platform that assists users with bid, subcontractor and risk management modules. Many reviewers were satisfied with the solution’s document management functionalities. Several users noted, the product offers an easy-to-use interface that helps simplify bidding processes and save time. However, many observed, the system’s webpage doesn’t work well on mobile devices. They also criticized that the platform didn’t provide enough formatting options for reports. Overall, the software’s a good fit for companies needing help with document storage and bidding operations.

Pros & Cons

  • User-Friendly: The platform’s UI is simple and easy to use, according to 85% of users.
  • Bid Management: According to 74% of users who reviewed this pro, the product’s bid board consisting of modules such as bid tracking, leveling and packaging helps prevent data entry errors.
  • Document Control: About 81% of users who mentioned this pro said that it’s easy to view and modify files in real time.
  • Subcontractor Functionalities: Regarding this feature, approximately 62% of users said it’s simple to search for subs by location or names via subcontractor databases.
  • Streamlined Communication: According to 73% of users who reviewed this, the software makes it easy to follow up and send emails to vendors.
  • Scope of Work: It’s impossible to edit incorrectly categorized trade information and difficult to spell out scopes of work when sending documents, according to 66% of users.
  • Technological Aspects: According to 88% of users who reviewed this con, the system’s webpage isn’t mobile-optimized and needs a strong internet connection to function.
  • Reporting: About 53% of users who mentioned this con said that the platform offers limited reporting templates and doesn’t allow to run subcontractor-specific reports.

Key Features

  • Risk Management: Identify risks with automated risk mitigation recommendations. Conduct risk analysis of projects annually or for a specific timeframe. View financial benchmarking, key metric calculations, capacity recommendations and safety performance histories by creating risk profiles. 
  • Quantity Takeoff: Price items by determining material quantities to create accurate estimates. Export takeoff lists to CSV. Manage takeoffs and data updates in real time as per project requirements. 
  • Vendor Management: Verify authenticity of automated follow-ups, renewals and reminders. Integrate with existing ERP systems to internally monitor subcontractors' backlogs. 
  • Bid Calendar: Automatically create a calendar consisting of bid details and manage workloads. Filter calendar views by month, week or day. Access files by zooming in on bid details. 
  • Bid Levelling: Add new information after receiving bids by editing scope sheets. Validate awarded bids by exporting into Excel. 
  • Bid Board: View bid invites pertaining to departments or across an entire office. Track deadlines, project files and workers’ schedules to streamline bidding processes. Assign jobs to team members to help eliminate duplicate work entries. 
  • TradeTapp: Submit qualification applications and evaluate vendor lists calculated by several factors, such as financial metrics, backlog capacities, safety performances and operational histories. 
  • Analytics and Reporting: Identify historical relationships with subcontractors. Analyze information in real time to make data-driven decisions. 
  • Subcontractor Network: Filter data by locations, labor requirements and trades to find potential subcontractors. Add subcontractors to a “Do Not Use” list to block bid invitations. Allow multiple users to update changes in real time to help avoid manual data entry. 
SmartBid Award
SmartBid
SmartBid
Start Price
$450
Monthly
Analyst Rating
76
SelectHub’s Analyst Rating for SmartBid, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked SmartBid

SmartBid, a construction bid management software, has garnered positive feedback from users for its user-friendly interface and comprehensive features. Users appreciate the software's ability to streamline the bidding process, manage projects efficiently, and improve collaboration among team members. The software's ease of use has been highlighted as a significant advantage, making it accessible to both experienced and novice users. Additionally, SmartBid's extensive features, such as project management tools, estimating capabilities, and scheduling functionalities, have been praised for their effectiveness in enhancing productivity and organization.

Compared to similar products, SmartBid stands out for its intuitive design and robust functionality. Users have noted that SmartBid's interface is more user-friendly than that of its competitors, making it easier to navigate and learn. Furthermore, the software's comprehensive feature set provides users with a wide range of tools to manage their bids and projects effectively. SmartBid's integration capabilities with other construction software, such as Procore and Autodesk, have also been commended for enhancing workflow efficiency. SmartBid's strengths lie in its ability to simplify complex processes, improve communication, and provide a centralized platform for managing construction projects. These factors are crucial for construction professionals as they contribute to increased efficiency, reduced errors, and improved project outcomes.

SmartBid is well-suited for general contractors of all sizes who are seeking to streamline their bidding process and enhance project management. The software's scalability and flexibility make it adaptable to the needs of small, medium, and large construction firms. Its user-friendly interface and comprehensive features make it an ideal choice for both experienced and novice users. SmartBid's ability to improve collaboration, communication, and organization makes it a valuable tool for construction professionals looking to optimize their operations and achieve project success. However, it's important to note that software options and features can change over time, so it's recommended to check the latest information online before making a decision.

Pros & Cons

  • Streamlined Bid Management: SmartBid centralizes the entire bid process, allowing General Contractors to efficiently manage invitations to bid, track subcontractor interest, and compare bids side-by-side.
  • Enhanced Collaboration: The platform facilitates seamless communication and collaboration between General Contractors and Subcontractors, ensuring everyone is on the same page throughout the bidding process.
  • Improved Accuracy and Efficiency: SmartBid helps General Contractors avoid costly errors by automating tasks such as bid leveling and ensuring accurate bid comparisons.
  • Increased Subcontractor Reach: SmartBid provides access to a vast network of qualified Subcontractors, expanding the pool of potential bidders and increasing competition.
  • Time Savings: By automating many of the manual tasks involved in the bidding process, SmartBid frees up valuable time for General Contractors, allowing them to focus on other critical aspects of their projects.
  • Steep Learning Curve: SmartBid's extensive features and functionalities can be overwhelming for new users, requiring significant time investment to learn and navigate effectively.
  • Customization Challenges: Adapting SmartBid to specific workflows or unique bidding processes can be difficult due to limitations in customization options, potentially hindering efficiency for companies with specialized needs.
  • Integration Issues: Integrating SmartBid with existing software or project management tools can pose challenges, requiring additional effort and potentially leading to data inconsistencies or workflow disruptions.
  • Cost Considerations: The pricing structure of SmartBid may be a concern for some construction firms, particularly smaller businesses or those with budget constraints, as it can represent a significant investment.

Key Features

  • Bid Invitations: Build custom mailing lists and edit bid invitations using mail editing functionality. Create ITBs using pre-built templates. 
  • Document Sharing: Upload project documents of different formats. Grant editing permissions to authorized users. Publish public documents to websites through XML integration. 
  • Mobile Interface: Use the mobile app to monitor bids and responses. Access project data off-site. 
  • Subcontractor Management: Manage a subcontractors’ network by integrating with public registries. 
    • Subcontractor Database: Import existing databases to find qualified subcontractors. Sort contacts by project types, trade codes and service areas. 
    • Bid Comparison: Analyze bid submissions and compare multiple bids to select the ideal subcontractor for the project. 
    • Prequalifications: Create custom forms online to collect subcontractors’ data consisting of supporting documents and confidentiality agreements. 
    • Nonconformance Tracking: Avoid manual data entry using optical character recognition technology. Enable subcontractors to upload compliance documents. Receive overdue nonconformance notifications to help ensure prompt action. 
  • Reports and Project Metrics: Generate color-coded reports to detect spam emails, duplicate companies and minorities. Create custom reports to track bidding processes. Analyze reports of subcontractors who received bid invitations and submitted bids. 
  • Integrations: Transition from pre-construction stage to building stage by integrating with Procore, Autodesk BIM 360 and Stack. Integrate with Dropbox to upload, store and share project files. 
Buildertrend Award
Buildertrend
Buildertrend
Start Price
$99
Monthly
Analyst Rating
71
SelectHub’s Analyst Rating for Buildertrend, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Buildertrend

Buildertrend has an intuitive interface that is easy to use and navigate. It requires some time to get used to its tools because of the rich features available. Users can make proposals for bids, schedule, send invoices, collect payments, conduct surveys and more. It offers a portal where employees can conveniently view their running hours and corresponding pay. It streamlines coordination with clients, including sharing daily updates on the progress of building completion. It helps teams maintain better communication and keep track of progress. Some reviewers have noted that integration with Quickbooks requires a significant time investment. A few users wished for more customization options. Customer representatives respond quickly and provide answers that will effectively solve problems.

Pros & Cons

  • Comprehensive Tool: The system comes loaded with rich functionalities that simplify production and streamline workflows, as mentioned by all users who referred to functionality.
  • User Friendly: Offers a user-friendly interface that makes it easy to manage and navigate, as noted by all reviewers who mentioned ease of use.
  • Support: More than 92% of reviewers referring to customer support noted that included professional services were helpful and responsive, taking time to walk them through an issue.
  • Track: All users who specified tracking liked that it helps teams and managers keep track of progress, logs, expenses, payrolls, bid requests, receipts and more.
  • Communication: All reviewers liked that it simplifies the process of communication and keeping teams up to date.
  • Learning Curve: All reviewers who mentioned the learning curve said it took time to get used to the tools during initial setup due to the many options available.
  • Quickbooks Integration: Around 60% of users noted that integration with Quickbooks took some time and effort.
  • Customization: It could provide more flexibility in customization, as observed by 83% of reviewers who referred to customization.

Key Features

  • Selections: Approve product pricing, keep patrons in the loop about running totals, receive electronic client signatures and access selection decisions and their associated product warranties in a centralized location. 
  • Communication: Manage messages, comments, emails and task-specific data in one place automatically. This module also offers push notifications on mobile devices and utilizes current email accounts. 
  • Bid Requests: Develop, compare, distribute and save bids in one hub. Users may define deadlines and receive reminders, accept offers and incorporate them in contracts. 
  • Estimates and Proposals: Construct estimates, allocate personalized proposals and close sales. Users may work with pre-set templates, obtain digital signatures and import information into Excel and other solutions. 
  • To-Dos: Create and designate responsibilities to teams and subcontractors and send reminders to patrons. Users can add items to lists with voice-to-text capabilities, attach documents and photos and send prompt alerts. 
  • Work-In-Progress (WIP) Reports: Produce WIP reports for maintaining projects in real time; obtain data for total billings, profit margins and costs to complete specific or all jobs; and receive current views of over or under billing for clients. 
  • Payment Processing: Obtain check or credit card payments online, modify invoices through QuickBooks and Xero when a payment is received automatically and acquire safe and secure processing. 
  • Budget: Track labor costs, billing, purchase orders and change orders in real time. Make adjustments as necessary, compare proposed to actual expenditures and work with multiple software integrations. 

Pricing

License/Subscription Cost
  • Large businesses can receive a quote while small/medium businesses can get 3 users for 299$ a month.
Maintenance Cost
  • Subscription & Support costs are based on a fraction of the license cost (25% of the initial license cost)
  • Software Accelerated Value Programs are charged incrementally, calculated case by case. They're dependent on the exact service the customer needs. Buyers cannot opt-in to Software Accelerated Value Programs without paying the standard Subscription & Support cost
Training Cost
  • Self-service support is available online
  • Multiple avenues for extended training and support. Support is available 24/7.
Recurring/Renewal Costs
  • Renewal fee depends on if a perpetual license or subscription was chosen.
Dodge Data and Analytics Award
Dodge Data and Analytics
Dodge Data and Analytics
Start Price
$300
Per User, Monthly
Analyst Rating
70
SelectHub’s Analyst Rating for Dodge Data and Analytics, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Dodge Data and Analytics

Dodge Data and Analytics receives positive feedback for its user-friendly interface and time-saving features. Users appreciate the ability to easily track projects, manage bids, and communicate with clients, leading to increased efficiency and cost savings. The software's dashboards provide valuable insights into project analytics, helping companies make informed decisions and gain a competitive edge. The ability to analyze historical data, identify trends, and forecast future projects is highly valued by users.

Compared to competitors like BuildingConnected, Dodge Data and Analytics stands out with its robust data analytics capabilities and AI-powered features. Users find the AI-driven project ranking and prioritization tools particularly helpful in streamlining resource allocation and identifying high-value opportunities. Additionally, the software's integration with Salesforce enables targeted customer segmentation and improved sales performance. While BuildingConnected offers cloud storage and Procore integrations, Dodge Data and Analytics focuses on providing comprehensive data and analytics for strategic decision-making.

Dodge Data and Analytics is best suited for construction companies of all sizes seeking to optimize their bidding process and gain a competitive advantage. Its data-driven approach, AI-powered features, and user-friendly interface make it a valuable tool for contractors, manufacturers, engineers, architects, and service providers involved in the construction industry. The software's ability to provide insights into market trends, project analytics, and competitor activity empowers companies to make informed decisions and achieve business growth.

Pros & Cons

  • Lead Generation: Dodge Data & Analytics helps construction professionals identify and qualify potential project leads through its extensive database of construction projects, including details such as project stage, size, and key contacts.
  • Market Intelligence: The platform provides insights into market trends, competitor activity, and industry benchmarks, enabling businesses to make informed decisions about bidding strategies and market positioning.
  • Risk Management: Dodge Data & Analytics offers tools for assessing project risks, such as contractor financial health and project complexity, helping construction firms mitigate potential challenges during the bidding process.
  • Cost: Dodge data can be expensive, especially for smaller construction firms or those with limited project budgets. The pricing structure may involve subscriptions or per-project fees, which can accumulate quickly.
  • Learning Curve: Effectively utilizing Dodge's platform and interpreting its data requires some training and familiarization. The interface and features might seem overwhelming for new users, leading to a learning curve that could impact productivity.
  • Data Accuracy: While Dodge strives to maintain accurate and up-to-date information, there can be instances where data might be incomplete or slightly outdated. This is particularly relevant in the dynamic construction industry, where project details and timelines can change rapidly.

Key Features

  • Risk Assessment: Send customized forms to subcontractors to simplify prequalification processes. Enable subs to upload financial statements, safety records and insurance certificates directly from the system. Receive notifications when documents are ready for review. Automatically run background checks and follow up on missing or expired documents to help save time. 
  • Bid Management: Attach relevant documents to ITBs and send them to qualified subcontractors. Review bidding opportunities every month to find better projects. View and track bidders from a single screen. 
  • Reporting: Generate, analyze and export reports to Excel to help measure ROI and make data-driven business decisions. 
  • Business Intelligence: Analyze project and specification files to help identify sales opportunities as well as develop marketing strategies. Enable workers to extract and modify data to help conduct what-if analyses. 
  • Opportunity Tracking: Access digitized specification databases to alert sales team members about near-term opportunities. Identify leads and view plans and spec documents using dashboards. Filter leads by geographic regions, building types and project stages. 
  • Sales Management: Measure results obtained from marketing campaigns and sales programs to improve spec positions. 
  • Dashboards: Compare trends by work types, ownership and demographics. Create firm listings including competitors’ products. Analyze past and current trends to formulate plans and get an edge over competitors. 
  • Competitor Analysis: Evaluate client and competitor relationships before expanding into new markets. Profile business rivals by sector and region to help develop strategic plans. 
  • CRM: Form meaningful alliances with design and engineering companies to win more jobs. View communication frequency between firms and contractors to target potential clients. Add notes, attach documents and send emails to team members directly from the system. 
  • Construction Central: Rank and prioritize projects by spec types and product counts with the help of artificial intelligence. Leverage labor demand and service area insights to streamline resource allocation. 
  • Planroom: Export projects from Construction Central to planroom views with just a single click. Store files in a secure, cloud-based server. Grant document access permissions to authorized employees. 
  • Mobile Interface: Access company records, project plans and leads from anywhere, at any time. Receive alerts when general contractors and architects are awarded jobs. Locate projects using Google Maps. 
  • Product Database: Select and compare products by accessing the Sweets database. Search products by categories, manufacturers and keywords. Visit manufacturers’ websites to obtain product details. 
iSqFt Award
iSqFt
iSqFt
Start Price
$300
Per User, Monthly
Analyst Rating
70
SelectHub’s Analyst Rating for iSqFt, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked iSqFt

iSqFt has garnered overwhelmingly positive feedback from users in the construction industry, who praise its comprehensive features and user-friendly interface. Reviewers frequently highlight the software's ability to streamline project management processes, saving both time and money. The platform's scheduling, budgeting, and communication tools have been particularly well-received, with many users noting improved team collaboration and project efficiency as a direct result of using iSqFt.

Compared to competitors like Buildertrend and Procore, iSqFt is often lauded for its affordability and ease of use. While some users mention that iSqFt may lack certain advanced features found in higher-priced alternatives, the consensus is that it provides excellent value for its cost, especially for small to medium-sized construction businesses. The software's intuitive design and straightforward functionality make it accessible to users with varying levels of technical expertise, further contributing to its popularity.

iSqFt appears to be an ideal solution for contractors seeking a reliable and efficient construction management software without the complexity and expense of some of the more robust platforms on the market. Its core features address the essential needs of construction professionals, making it a valuable tool for managing projects of all sizes.

Pros & Cons

  • Centralized Hub: Project information is consolidated, enhancing team communication and collaboration.
  • Streamlined Bidding: The platform simplifies the process of sending invitations to bid, managing bid responses, and awarding contracts, saving time and effort for construction professionals.
  • Enhanced Subcontractor Management: iSqFt facilitates efficient management of subcontractors, including prequalification, document distribution, and performance tracking.
  • Clunky Interface: iSqFt's interface can feel outdated and cumbersome, leading to a steeper learning curve and decreased efficiency for users accustomed to more modern software.
  • Cost: The platform can be expensive, especially for smaller construction firms or those with limited project scopes. This cost can be a barrier to entry for some potential users.
  • Customer Support: Some users report challenges in getting timely and effective support from iSqFt, which can be frustrating when encountering technical issues or needing assistance with the platform's features.

Key Features

  • Bid Management: Contractors can send bid invitations through the included network or their own private databases of subcontractors. Project documents are shareable through a personal planning room that displays bidder activity.  
  • Risk Management: By utilizing industry-standard prequalification forms, quickly assess and avoid risks. Send requests for prequalification directly to subcontractors, and quickly review a subcontractor’s safety, performance and financial records. 
  • Project Leads: Search for specifications, drawings and project details using trade name and product-specific keywords. Track projects throughout the design process to gain visibility into when to get involved.  
  • Forecasting: Look into which markets and verticals are growing and help plan for future labor demands through analytical tools. 
  • General Contractor Relationships: The provider partners with GC offices around the country to promote more work for subcontractors. With hundreds of GCs joining every year, more opportunities will continue to appear. 
  • Document Management: Upload time-sensitive data in a few hours rather than waiting for days at a time. Keep all critical project information in one easy-to-access location. 
  • Communication Management: Save time and money by submitting documents and plans digitally to the entire team. Cut your annual budget by eliminating the need for constant document printing. 
  • Takeoff: Push sales growth by creating and distributing quotes quickly with robust digital takeoff tools. Attach multiple drawings and export them to most estimating programs. 
  • 3D BIM Model Integration: Establish and communicate scope through side-by-side design comparison via web browser. Contractors can share their BIM models to subcontractors, even if they don't have access to BIM tools. 
  • Contact Management: Store all vital contact information in one easy to access location. Leverage searchable databases while syncing with vendors to ensure everyone is up-to-date. 
e-Builder Award
e-Builder
e-Builder
Analyst Rating
65
SelectHub’s Analyst Rating for e-Builder, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked e-Builder

e-Builder maintains a historical record of accounts receivables invoices and their status. Users mentioned that admin roles are helpful, and its forms are easy to use. It helps manage employee workloads. Most users prefer the web version to its mobile app. Customization of reports is not always possible. Cost may be a potential hurdle for small businesses. Learning how to use the software to its full capacity is challenging for most users, and they think that without more hands-on training, using the tool becomes a challenge.

Pros & Cons

  • User Friendly: The system is intuitive and accessible, as noted by approximately 88% of users who mentioned its usability.
  • Functionality: It offers a robust suite of successful project management tools, as reported by 85% of the users who mentioned the product’s functionality.
  • Customization: Almost 80% of the users who mentioned its customizability state that the tool can be adjusted according to their needs.
  • Interface: Nearly 61% of the users who mention its interface do not like it and say that it is not easy to navigate.
  • Support: Support for the system can be slow, with some users noting that their queries take 2-3 days to be resolved, as reported by 60% of users who mention support. Also, the available documentation isn’t enough, as it doesn’t make the tool easy to learn.
  • Learning Curve: It has a steep learning curve, as mentioned by 84% of the users who mention its learning curve.

Key Features

  • Cost Management: Analyze data from previous projects to define contingency budgets and predict costs required for the completion of projects to reduce expensive errors. Review critical financial reports to help make data-driven decisions. Mitigate cost-related risks to help keep finances under control. 
  • Automated Workflows: Collect electronic signatures to shorten approval time using verification tools. Integrate project management and scheduling modules to keep projects on track. 
  • Schedule Management: Assign tasks and allocate resources to help streamline project processes. Link schedules to budgets to manage cash flows. Allow managers to anticipate delays to help make strategic business decisions. Grant permissions to authorized users to update schedules. 
  • Centralized Documentation: Store data gathered from various points in a project’s life cycle in a central database. Find and share crucial documents with team members to build a collaborative work environment. 
  • Reporting: Import reports into Excel. Export data into Powerpoint when project presentations come around. Generate reports to avoid conflicting data entries. 
  • Design: Import CAD and BIM files into the system to review designs. Access files directly from a browser to leverage automated workflows and ensure design reviews are completed quickly. 
  • Procurement: Get rid of resource-intensive bidding paperwork and mailing services with included procurement management support. Distribute bid packages and answer bidding questions quickly. Store bid responses in a centralized location. 
  • Business Intelligence Tools: Keep ahead of any surprises or problems that may arise with BI tools to gather and display vital data using dashboards. 
ConstructConnect
ConstructConnect
Start Price
$1,000
Monthly
Analyst Rating
63
SelectHub’s Analyst Rating for ConstructConnect, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked ConstructConnect

ConstructConnect is a construction project management software that helps users manage tasks such as bidding, project management, and risk management. Users have provided a variety of feedback on the software, with some praising its features and others criticizing its usability. Overall, ConstructConnect seems to be a popular choice for construction professionals, but it is important to consider the specific needs of your business before making a decision.

One of the most common complaints about ConstructConnect is its user interface. Some users find it to be clunky and difficult to navigate, while others find it to be intuitive and easy to use. It is important to note that the user interface has been updated in recent years, so it is possible that some of the negative feedback is no longer relevant. Additionally, ConstructConnect offers a variety of training resources to help users get the most out of the software.

Another common complaint about ConstructConnect is its cost. The software can be expensive, especially for small businesses. However, it is important to note that ConstructConnect offers a variety of pricing options, so it is possible to find a plan that fits your budget. Additionally, the software can save you money in the long run by helping you to avoid costly mistakes.

Overall, ConstructConnect is a powerful construction project management software that can help you to improve your efficiency and productivity. However, it is important to consider the specific needs of your business before making a decision. If you are looking for a user-friendly and affordable option, there are other software programs available that may be a better fit for you.

Pros & Cons

  • Comprehensive Project Information: Access detailed project information, including plans, specs, contacts, and bid dates, all in one place.
  • Streamlined Bidding Process: Submit bids electronically, track their progress, and receive notifications of bid awards or rejections.
  • Targeted Project Leads: Receive customized project leads based on your company's capabilities and interests, ensuring you're only bidding on projects you're qualified for.
  • Collaboration Tools: Collaborate with team members and subcontractors on bids and projects, ensuring everyone is on the same page.
  • Time Savings: Reduce the time spent searching for and bidding on projects, allowing you to focus on winning more work.
  • Limited Functionality for Subcontractors: ConstructConnect's primary focus is on general contractors, offering limited features and functionalities for subcontractors. This can be a major drawback for subcontractors seeking a comprehensive platform to manage their bidding process.
  • Inaccurate or Outdated Project Information: Users have reported encountering inaccurate or outdated project information on the platform, leading to wasted time and effort in pursuing irrelevant or unavailable projects.
  • Limited Customer Support: ConstructConnect's customer support has been criticized for being slow, unresponsive, and unhelpful. This can be frustrating for users who encounter issues or require assistance with the platform.
  • High Cost: ConstructConnect's subscription fees can be expensive, especially for small or medium-sized construction companies. This can be a significant barrier to entry for businesses looking for a cost-effective bidding platform.
  • Cumbersome User Interface: The platform's user interface has been described as clunky and difficult to navigate, making it challenging for users to find the information they need efficiently.

Key Features

  • Bid Board: Automatically send ITBs from SmartBid and iSqFt to the bid center. Integrate with Outlook or Google calendars to track bid statuses and deadlines. Move projects from the bid board to the digital takeoff screen with just a single click. 
  • Takeoffs: Access, modify and annotate takeoffs in real time to help reduce costly errors. Store and manage project files, specifications and other relevant documents in a secure, cloud-based server. Overlay revised plan sheets on original drawings to quickly identify revisions made to scopes of work. Transfer takeoff data to Excel spreadsheets to streamline estimating processes. 
  • Bid Invitations: Create and send ITBs to subcontractors. Auto-filter out contacts that don’t match the current scope of work. Automatically forward bid invites from the existing mailing system to the bid center’s inbox to help save time. 
  • Risk Assessment: Prequalify subcontractors by creating customized forms. Review safety and financial records of subcontractors to help make informed decisions. Prioritize bidders based on engagement scores to speed up bidding processes. 
  • Project Insights: Monitor market trends to help make data-driven decisions. Assess competitors’ strengths and weaknesses based on geographical coverage and project types using analytics tools. Create forecast models to identify variables that might impact project performances. Set follow-up reminders to avoid missing out on important updates. 
  • Lead Management: Assign color-coded search tags to help organize projects effectively. Create buyer activity reports to help target potential clients. Filter opportunities by contacts, projects and companies. Automatically audit data to help eliminate duplicative entries. 
  • Mobile Interface: View project files from anywhere, at any time. Receive and respond to ITBs and monitor project statuses on the go. 
  • Activity Tracking: Monitor workers’ actions in real time. Track employee performances based on project views, logins and keyword searches. Generate reports to help keep projects on track. 
  • MasterSpec: Link BIM models, photos, research resources, installation methods and technical sheets to products. Develop customized specifications showcasing unique characteristics to stand out from competitors. Create specification checklists to ensure all important processes are completed. 
PipelineSuite
PipelineSuite
Start Price
$499
Per User, Monthly
Analyst Rating
63
SelectHub’s Analyst Rating for PipelineSuite, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked PipelineSuite

PipelineSuite has garnered positive feedback for its user-friendly interface and robust features that streamline the construction bidding process. Users appreciate the software's ability to centralize project information, communication, and documentation, which enhances collaboration and efficiency. The platform's bid management tools, including bid solicitation, comparison, and tracking, have been commended for simplifying the bidding process and improving accuracy. Additionally, PipelineSuite's integration with other construction software, such as estimating and project management tools, has been highlighted as a significant advantage, as it eliminates the need for manual data entry and promotes data consistency.

While PipelineSuite offers a comprehensive solution for construction bidding, some users have noted that the software's customization options could be more extensive. Certain users have expressed a desire for greater flexibility in tailoring the platform to their specific workflows and reporting requirements. Additionally, while PipelineSuite integrates with several popular construction software solutions, some users have requested broader integration capabilities to encompass a wider range of industry-specific tools. Despite these limitations, PipelineSuite remains a highly regarded solution for construction professionals seeking to optimize their bidding processes. Its intuitive interface, comprehensive features, and integration capabilities make it an ideal choice for general contractors, subcontractors, and other stakeholders involved in construction bidding.

Pros & Cons

  • Centralized Communication Hub: PipelineSuite provides a platform for all project stakeholders to communicate and collaborate, reducing the need for scattered email threads and ensuring everyone stays informed.
  • Streamlined Bid Management: The software simplifies the process of creating, sending, and tracking bids, saving time and improving organization for construction teams.
  • Enhanced Visibility and Reporting: PipelineSuite offers robust reporting tools that provide insights into bid performance and project pipelines, enabling data-driven decision-making.
  • Improved Collaboration with Subcontractors: The platform facilitates seamless communication and document sharing with subcontractors, fostering stronger relationships and more efficient project execution.
  • Limited Customization: Users have expressed frustration with the lack of flexibility in tailoring the software to their specific workflows and reporting needs, especially when dealing with unique bidding processes or complex construction projects.
  • Integrations: PipelineSuite may not seamlessly integrate with other commonly used construction software, such as project management or accounting systems, leading to data silos and manual data entry.
  • Mobile App: The mobile app's functionality and user interface have received criticism, with users finding it cumbersome for on-the-go bid management and communication.
  • Learning Curve: Some users have reported a steep learning curve, particularly for those unfamiliar with construction bidding software or those transitioning from other platforms.

Key Features

  • Bid Solicitation: Create and filter bidder lists by trades or sections. Filter unqualified subs by zip codes, areas, job types and prequalification statuses. Enable subcontractors to automatically respond to bids and request RFIs directly from the system. 
  • Bid Invitations: Send ITBs (invitations to bid) to multiple contractors through email or fax. Sort contacts by divisions or trades to help shorten the time involved in sending out invitations and focus on other important bidding procedures. 
  • Addendum Management: Create and send customized addendums to specific subcontractor groups such as HVAC or plumbing. 
  • CRM: Access fax and email logs to track conversations effectively. View lists of failed faxes to plan alternative communication strategies. Send faxes using web-based faxing functionality. Add notes to bidder lists to avoid miscommunication. 
  • Subcontractor Directory: Filter subcontractors by zip codes, unions, job types, certifications and more. Find subs based in different locations by typing trade descriptions in the search bar. 
  • Bid Leveling: Create itemized bid tabulation sheets to compare multiple bids simultaneously. Identify scope discrepancies and develop strategies to overcome them. Export data to Excel or convert them to PDFs to evaluate bids effectively. 
  • Risk Management: Generate electronic questionnaires using drag-and-drop functionality to help prequalify subcontractors. Fax or email prequalification forms to subs. Encourage bidders to upload relevant files like insurance certificates and financial documents. 
  • Integrations: Identify and mitigate risks, track workers’ activities, simplify workflows and manage submittals by integrating with eSUB and Procore. 
  • Bid Tracking: Move projects to bid boards to streamline bidding processes. View and track bids in real time to avoid missing out on important updates. 
  • Plan Room: Set project statuses as private or public to manage data exposure among subs. Enable subcontractors to download documents as zip files with just a single click. Upload files of all sizes and create unlimited folders to organize them. 
CoConstruct
CoConstruct
Start Price
$499
Monthly
Analyst Rating
62
SelectHub’s Analyst Rating for CoConstruct, is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked CoConstruct

CoConstruct offers a user-friendly solution for construction businesses to remove ambiguities, streamline operations and enhance productivity. It defines the scope of work, helps delegate tasks to team members, fosters communication with clients and trade partners, provides an overview of all in-progress projects and adapts to business needs. It seamlessly integrates with Quickbooks and keeps track of budgets, project estimations, expenses, billing and invoices. However, the system is challenging to set-up initially. It is hard to implement, requires a steep learning curve to understand its capabilities and backend processes and is slow to respond.

Pros & Cons

  • Functionality: The system streamlines organizational processes, efficiently tracks change orders, manages construction schedules and makes all information available easily. Its user-friendly interface helps define the scope of work, delegates tasks to employees and displays an overview of project status, noted by 81% of users who talked about the product’s functionality.
  • Communication: Nearly 79% of reviewers said that the product fosters communication with their clients, trade partners and clients and tracks all interactions so that they can be accessed anytime. It provides clients with greater visibility into project progress and stores all information in one place.
  • Mobile App: The system’s mobile platform provides easy access to schedules and tasks anytime, anywhere from any internet-connected device, without affecting field staff productivity, said nearly 81% of the users who talked about the mobile platform.
  • Flexibility: The system is customized to handle specific projects and does not offer capabilities to handle diverse projects, noted nearly 75% of reviewers who mentioned its flexibility.
  • Customization: Nearly 77% of reviewers said that the system offers limited customizations while grouping trade partners, lacks a checklist feature for completed tasks and doesn’t allow copying specifications to create new templates.

Key Features

  • Optimized Bidding: Attach estimations and specs directly to bids. Auto-load bid details to avoid double entry. Allow trade partners to update bid statuses. 
  • Cost Control: Track costs against actual project bills to maintain accurate project budgets. Send verified work immediately to QuickBooks to create bills to help lighten the load on accounting employees. Create full PO items on estimates. 
  • Accurate Invoicing: Create invoices from project costs and email them with a single click. Automatically sync invoices with QuickBooks and mark them completed when paid. 
  • Budgeting and Forecasting: Update project costs with real-time data from budgets. Share budgets with clients without having to create cost spreadsheets. Automatically update budgets as clients make choices. 
  • Punch Lists: Receive reminders about last-minute fixes and repairs. Let clients confirm the completion of tasks to keep everyone on the same page. 
  • Lead Tracking: Keep lead data in one accessible location. Set scores and categories while finding interesting leads and track contact details and upcoming tasks. Stay updated about field tasks, lead acquisitions and administrative tasks. 
  • Jobsite Activity: Allow field teams to input log notes using the mobile app. Create custom flags to report project issues, such as missing orders and late subs. 
  • Timesheet Management: Track workers’ activities using time clock functionality. Allow team members to clock in and clock out from the web or mobile app. 
  • Schedule Coordination: Integrate with iCal to access data from Google, Outlook, Yahoo or macOS/iOS calendars. Use existing schedule templates or import from other systems. Adjust schedules by typing or using drag-and-drop functionality. Send alerts and reminders to teams through email or text.  

Pricing

License/Subscription Cost
  • Dependent on the type of subscription range you choose.
Installation/Implementation Cost
  • No setup fee
Training Cost
  • Self-service support is available online
  • Unlimited tech support is also provided
Recurring/Renewal Costs
  • Recurring costs depend on your level of subscription

COMPARE THE BEST Construction Bidding Software

Select up to 5 Products from the list below to compare

 
Product
Score
i
SelectHub’s Analyst Rating is based on data from our 400+ point analysis of Construction Bidding Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Start Price
Free Trial
Company Size
Deployment
Platform
Logo
Procore
79
$375
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Procore
BuildingConnected
77
$399
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
BuildingConnected
SmartBid
76
$450
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
SmartBid
Buildertrend
71
$99
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Buildertrend
Dodge Data and Analytics
70
$300
Per User, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Dodge Data and Analytics
iSqFt
70
$300
Per User, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
iSqFt
e-Builder
65
Undisclosed
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
e-Builder
ConstructConnect
63
$1,000
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
ConstructConnect
PipelineSuite
63
$499
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
PipelineSuite
CoConstruct
62
$499
Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
CoConstruct

All Construction Bidding Software (41 found)

Narrow down your solution options easily





X  Clear Filter

EstimateOne

by Estimateone
EstimateOne
EstimateOne is a sophisticated software solution designed to streamline construction management tasks, particularly focusing on the pre-construction phase. It is most suited for contractors, subcontractors, and suppliers who need efficient tools for managing tenders, bids, and project documentation. The platform excels in providing a centralized hub for tracking project opportunities, managing bid invitations, and collaborating with stakeholders, which significantly enhances productivity and accuracy. Users benefit from its intuitive interface, which simplifies complex processes, and its robust features, such as real-time project tracking, document management, and automated notifications. These features help reduce administrative burdens and improve communication across teams. Compared to similar products, EstimateOne is praised for its user-friendly design and comprehensive functionality, making it a preferred choice for many in the construction industry. Pricing details for EstimateOne are not readily available, and it is recommended that users contact SelectHub for a personalized quote based on their specific needs. This approach ensures that pricing aligns with the unique requirements of each user, providing a tailored solution that maximizes value.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$100 - $500
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Buyer's Guide

Construction Bidding Software Is All About Improving Efficiency and Accuracy in the Bidding Process

By Riya Jamble, Technical Content Writer at SelectHub

Construction Bidding BG Intro

From deciphering project specs to managing mountains of paperwork and overcoming fierce competition, the construction bidding process can be complex and overwhelming. Construction bidding software can help you conquer these challenges.

But how do you choose the one that best suits your needs and budget? What’re the key features and benefits you should look for in a bidding solution? This buyer’s guide answers all these questions.

Executive Summary

  • Construction bidding software helps construction professionals streamline bidding processes, improve estimating accuracy and make data-driven decisions.
  • Some core features to look for in construction bid management software include bid management and analysis, RFP creation, estimating, and project tracking.
  • Prepare a list of questions to ask potential vendors to make informed decisions.
What This Guide Covers:

What Is Construction Bidding Software?

Construction bidding software is a digital solution that helps contractors, construction professionals and subcontractors streamline construction bidding processes.

It enables you to create and send bid proposals, track and compare submittals, communicate with bidders, award contracts, and monitor project progress.

These programs usually integrate with:

Primary Benefits

We’ve highlighted some benefits of implementing construction bid management solutions below.

Construction Bidding Benefits

Improve Efficiency

Construction bidding solutions help you streamline workflows and boost efficiency. Here's how they do it:

  • Automation: You no longer have to sift through piles of paperwork. These solutions help you automate manual tasks like document management and bid solicitation and evaluation, saving you time and minimizing errors.
  • Centralized Database: Tired of hunting down scattered files and important documents? These tools bring all your crucial data to one secure location.
  • Customizable Templates: Ever wished for a foolproof, standardized bidding process? With these apps, you'll have easy-to-follow templates at your fingertips, ensuring consistency and that no detail slips through the cracks.
  • Real-Time Updates: Say goodbye to missed deadlines or important updates. These platforms send you real-time alerts about project milestones, bid submissions or any other critical events.

Increase Collaboration

Construction bidding software boosts collaboration in the following ways:

  • Collaboration tools enable multiple team members to work on the same bid in real time, ensuring everyone is on the same page.
  • Real-time communication and version control capabilities allow you to update and track changes efficiently, preventing confusion and errors.
  • Integration capabilities help you sync data from third-party applications like BIM systems, project management platforms and project scheduling tools, creating a seamless workflow.

Improve Accuracy

Construction bid management tools provide built-in cost databases and takeoff modules, helping you avoid common construction estimating mistakes. They also crunch the numbers for you, minimizing human errors.

Enhance Decision-Making

Construction bidding solutions integrate with data analytics tools to help you analyze bid data, assess subcontractor quotes and make informed decisions based on historical project information and performance metrics.

They also enable you to perform what-if analyses to help you assess the impact of changes on project budgets and timelines.

Key Features & Functionality

Construction Companies/Clients

Bid Discovery Tools

Access databases, networks and platforms to search for potential bid opportunities according to your project criteria and identify projects that align with your expertise and capacity.
Bid Management

Send bid invitations to contractors and vendors with just a few clicks.

Enable bidders to send proposals via an online portal to streamline the bid submission process.

Use bid leveling functionality to evaluate multiple bids side by side.
Response Filtering

Automatically screen incoming bids, ensuring a more efficient and standardized evaluation process.

Sort bid responses as qualified or rejected based on specific criteria like insurance coverage and union status.
Portfolio Tracking

Manage project pipelines to prioritize jobs and address any potential bottlenecks or delays.

Monitor upcoming bid opportunities via a centralized dashboard to assess which bids align with your company's capabilities and strategic objectives. 
Outreach Tracking

Store contractor and vendor communication records to ensure transparency and accountability and resolve disputes easily.

Implement follow-up actions to sustain engagement and foster positive relationships with contractors and vendors.
Lead Management

Use lead management tools to generate and convert leads.

Score leads to prioritize them based on their potential for success. 

Integrate with CRM systems to efficiently manage and share lead and client information across your organization.

Contractors

Estimating

Automate labor, material and equipment cost calculations to produce precise estimates.

Use built-in cost databases to set realistic budgets, manage resources and determine competitive bidding prices.

Set budgetary targets for each cost category (labor, material and equipment) based on project requirements and financial constraints.
Subcontractor Management

Access subcontractor databases to identify and engage with subs who possess specific skills and expertise required for your projects.

Monitor and assess subcontractors' performance throughout your project life cycle.
Job Costing

Use job costing tools to record and track financial transactions related to a specific construction project.

Compare budgeted costs with actual expenditures to determine whether or not a project is on track to meet profit expectations.
Project Management

Create project plans, track job statuses and adjust plans as needed to meet milestones.

Share updates and files in real time via messaging, automated notifications and document-sharing capabilities.

Create risk profiles and develop risk management strategies to address challenges and uncertainties that could impact your project’s success.
Inventory Management

Use inventory management systems to track materials, equipment and supplies.

Set thresholds and reorder points to maintain optimal inventory levels.

Order management apps enable you to manage procurement processes, track orders and ensure timely delivery.
RFP Creation

Create detailed and customized RFPs to solicit bids from subcontractors and suppliers.

Subcontractors

Takeoff

Perform takeoffs to calculate material quantities and project costs accurately.

Scale and calibrate project drawings to ensure precise measurements.

Automatically identify and tally specific symbols or components on project drawings to reduce errors.
Bid Analysis

Access historical data to analyze your bid performance and refine your strategies for increased competitiveness and success in securing contracts.
Compliance and Document Tracking

Submit required documents like permits, licenses, certifications and bid forms in a timely manner.

Ensure that all documents are in line with established regulations and standards.
Bid Bond Management

Track all your active bids from a centralized dashboard.

Set automated reminders for bid bond submission deadlines.

Calculate the required bid bond amount based on project specifications and bid values.
Bid Security

Ensure bid confidentiality and integrity with features like encryption, user authentication and access controls.

Software Comparison Strategy

We’ve outlined some steps below to help you select your perfect match.

Identify Your Buyer Type

Different roles — subcontractor, general contractor and other construction professionals — may have varying requirements for bidding solutions.

Determine Your Requirements

Consider factors like your projects’ size and complexity, the number of bids you handle, your budget, and any unique workflow requirements.

Check out our construction bidding requirements checklist to define your needs. You can also access our free requirements templates for the same.

Compare Vendors

Research and evaluate vendors based on your identified requirements. Here's how to do it:

  • Make a Long List: Research and identify potential vendors. You can do this through internet searches, industry referrals, or by attending industry-specific events and trade shows.
  • Request Information: Reach out to vendors on your long list to request detailed information about their solutions. This may include brochures, whitepapers and any other relevant documentation.
  • Request Demos and Trials: Arrange for product demonstrations and trials with vendors that seem promising, gaining hands-on experience with the software to see how it performs in real-world scenarios.
  • Ask for References: Contact other construction companies using the solution to gather feedback on their experiences, benefits and challenges.
  • Consider Scalability: Evaluate whether the solution can scale with your business. Will it accommodate future growth and larger projects?
  • Assess Customer Support: Inquire about the vendor's customer support options, response times and service-level agreements.
  • Ensure Compliance: Confirm that the solution complies with industry standards, regulations and any specific requirements in your region.

Choose a Selection Team

Form a selection team with key stakeholders, including those directly involved with the construction bidding solution and those overseeing implementation.

Make the Final Decision

After gathering all necessary information and feedback, convene your selection team to make a final decision. Consider the following steps:

  • Evaluate Pros and Cons: Consider how well each option aligns with your defined requirements, budget and long-term goals.
  • Establish a Scoring Matrix: Create a scoring matrix or weighted evaluation criteria to assign numerical values to different factors, such as features, cost, scalability, customer support, compliance and other relevant considerations.
  • Engage in Discussions: Encourage open dialogue and consider any concerns or insights that team members bring to the table.
  • Negotiate Contract Terms: Negotiate pricing, service levels, support agreements and any other contractual details.
  • Select the Solution: After weighing the pros and cons, reviewing the scoring matrix, and negotiating contract terms, make the final decision and select the construction bidding solution that best meets your requirements and budget.
  • Develop an Implementation Plan: Outline the steps and timeline for integrating the solution into your organization. This plan should consider data migration, staff training and any necessary changes to your existing workflows.

Still wondering where to begin? Check out our Lean Selection process to make informed buying decisions.

Cost & Pricing Considerations

Some pricing factors you should consider include:

  • Subscription or Licensing: Understand the solution’s basic pricing model, which can include monthly or annual subscriptions or one-time licensing fees. Cloud vendors often provide subscription-based options, whereas on-premise providers offer perpetual licenses.
  • Add-Ons: Some vendors charge extra for advanced functionality, so be clear about what's included in the base price.
  • Implementation: Consider implementation costs, including data migration, setup and configuration. This can be a one-time cost that varies depending on the complexity of your needs.
  • Scalability: Ensure that the software can accommodate an increase in users or projects without a significant increase in costs.
  • Customization: If you require specific customizations to align the software with your unique workflows, understand the customization expenses.
  • Support and Maintenance: Determine the cost of ongoing support and maintenance, including updates, patches and technical assistance.
  • Training: Training costs can include initial training sessions, ongoing training and the time spent by your staff during the learning curve.

Some vendors offer flexible payment options, such as annual prepayment for discounts, monthly payments or multi-year contracts, to align with your financial preferences.

Before making a decision, perform a cost-benefit analysis to assess whether the software’s benefits, such as time saved and increased bid success, justify its total cost.

Questions To Ask

Before approaching vendors, you need to determine your company’s requirements. Ask yourself these questions to uncover the same:

  • What problems do you expect the software to solve for you and your team?
  • Do you need integration capabilities?
  • What level of technical expertise does our team possess?
  • Are there any specific projects or types of projects that require unique bidding requirements?
  • Are there any concerns or reservations about adopting new software?

Construction Bidding Key Questions

After assessing your requirements, it's time to learn more about the software and vendor. Here are a few questions you can ask:

  • Can you provide references or case studies from other construction firms that have used your software successfully?
  • How often do you release software updates and improvements?
  • What’s the process for data backup and disaster recovery in case of system failures?
  • Is there a built-in bid calendar or scheduling tool?
  • Can the software handle multiple project types?

FAQs

Why should I develop a construction bidding process?

You should develop a construction bidding process to:

  • Streamline Selection: Create a systematic approach that helps you consider relevant criteria when choosing contractors or subs.
  • Improve Assessment and Evaluation: Establish a framework for evaluating contractors based on different criteria, such as qualifications, capabilities and experience. 
  • Expand Options: Work with contractors who may bring unique skills and perspectives to your projects.
  • Maintain Documentation: Keep detailed records for compliance, auditing and transparency.

What are the benefits of using a construction bidding solution for subcontractors and suppliers?

Subcontractors and suppliers can use construction bid management solutions to simplify bid submission processes, enhance communication with general contractors and improve access to project information through vendor portals.

What implementation challenges should I expect?

As you implement a construction bidding solution, you should expect and prepare for some common challenges:

  • Change Resistance: Team members who are accustomed to traditional bidding methods may resist the transition to new software. This resistance can manifest as reluctance to learn new tools and workflows. To address this, provide training and clearly explain the reasons for the change.
  • Data Migration: If you're transitioning from manual processes or using different software, migrating existing data to the new system can be complex and time-consuming. Plan the data migration carefully to ensure a smooth transition.
  • Project Delays: Implementing new software can disrupt ongoing projects, potentially causing delays if not managed properly. To avoid this, schedule the implementation during a less critical project phase or allocate extra resources to handle both tasks efficiently.
  • Testing and Quality Assurance: Ensuring that the software functions as intended and identifying and addressing any issues through rigorous testing is crucial but may require additional time and resources.

Next Steps

Managing preconstruction tasks can be challenging, and construction bid management solutions definitely take the edge off. However, with so many solutions available, it becomes difficult to choose the right one.

Don’t worry. We’ve got you covered. You can access our free comparison report to compare multiple solutions and view individual product scores, functional and technical requirements, and user sentiments.

Need further assistance? Don’t hesitate to reach out to us via phone or email mentioned on our website. Good luck!

Product Comparisons

About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

Riya
By Riya Jamble
Technical Content Writer
Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile.
See Full Bio
Shantashree
Technical Research By Shantashree Das
Senior Analyst
Hailing from the Northeastern state of Assam, India, Shantashree Das completed her Bachelor of Engineering (B.E) in Computer Science and Engineering at the Royal School of Engineering and Technology (now Royal Global University) in Guwahati. She then pursued her Master of Business Administration (MBA) in Operations Management and Marketing at Assam University, India, where she developed a strong interest in ERP. Over the course of her career at SelectHub, Shantashree has gained specialties in various ERP and construction software categories, such as Manufacturing Software, CMMS Software, Construction ERP Software, Warehouse Management Software, Supply Chain Management Software, Distribution Software, Field Service Software, Takeoff Software, Construction Bidding Software, Construction Estimating Software, Construction Management Software, Construction Scheduling Software, and Property Management Software.
See Full Bio
Kankana
Technical Review By Kankana Kalita
Principal Analyst
A seasoned business and research analyst, Kankana Kalita specializes in ERP, CMMS, manufacturing, construction, supply chain, HRMS and CRM. Prior to joining SelectHub, she earned a Bachelor's degree in Computer Science and Engineering, an MBA in Operations and Marketing, and worked in email marketing and logistics.
See Full Bio
Ryan
Edited By Ryan McElroy
Content Editor
Ryan McElroy is a Content Editor and Senior Market Analyst at SelectHub who writes and edits content on various software types, along with their broader concepts and the industries they serve, including medical, construction, CMMS, supply chain management and legal. He studied at the University of Missouri (Mizzou) and earned his BA in Journalism in 2016. During his free time, you’ll find Ryan playing video/card/board games, sipping coffee and reading speculative fiction, or listening to music his loved ones often describe as “headache-inducing.”
See Full Bio