Categories   >   Time Clock Software
Last Reviewed: November 26th, 2024

Best Time Clock Software Of 2024

What is Time Clock Software?

Time clock software is the bane of the paper punch card's existence. It tackles the error-prone and time-consuming process of manually tracking employee hours. Imagine misplaced punch cards, illegible handwriting, and wasted time calculating payroll – a frustrating mess. This software automates clocking in and out, ensuring accuracy and streamlining payroll processing. Benefits include reduced errors, saved time for managers and HR, and improved compliance with labor laws. Key features include employee time tracking, automated overtime calculations, and integrations with payroll software. Emerging features focus on mobile apps for punching in on the go and facial recognition technology for added security. This is a win for businesses of all sizes, especially those with hourly employees, multiple worksites, or complex pay structures. While affordable options exist, some require upfront costs and a learning curve for employees. Overall, time clock software is a strategic investment that streamlines time tracking, boosts efficiency, and frees up your team to focus on what matters most.

What Are The Key Benefits of Time Clock Software?

  • Reduced Errors
  • Saved Time & Money
  • Accurate Time Tracking
  • Streamlined Payroll
  • Improved Compliance
  • Automated Calculations
  • Mobile Accessibility
  • Reduced Buddy Punching
  • Enhanced Security (Biometrics)
  • Better Data for Decision Making
Read more

Overall

Based on the latest available data collected by SelectHub for 91 solutions, we determined the following solutions are the best Time Clock Software overall:

TSheets
TSheets
Start Price
$20
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked TSheets

TSheets offers a strong suite of solutions for time-tracking and payroll management that most users find user-friendly and cost-efficient. Its wide range of features are highly customizable and can help users track both in-house and remote employees with their live locations, manage projects and payrolls and sync with QuickBooks for efficient accounting. Customer support is highly reliable and recommendable. However, the setup, onboarding and user interface can be cumbersome. Similarly, a few features such as calendar, time off and vacations can be improved further.

Pros & Cons

  • Cost: About 55% of the users who consider cost as an important deciding parameter, choose TSheets for its affordability.
  • Customer Support: TSheets offers highly reliable and responsive customer support, as recommended by nearly 87% of the users who mentioned customer support.
  • Geofencing: Geofencing makes it easier for users to track time and billable hours, even when working remotely or from the client site, as reported by about 82% of users who mention GPS functionality.
  • Payroll Management: Efficient payroll management is one of the strong traits of the software, as reported by 90% of users who mentioned payroll.
  • QuickBooks Integrations: Seamless integration with QuickBooks is reported by 60% of the users who use both TSheets and QuickBooks in their tech suite.
  • Time Tracking: The core functionality of the software, time tracking, is recommended by about 80% of users.
  • User Friendly: About 97% of users find TSheets easy to use on a daily basis and user friendly at end-user to admin-levels.
  • Calendar and Notifications: Nearly 100% of users who mentioned calendars and notifications reported that TSheets misses the mark with Calendar synchronization and notifications for clocking in and out.
  • Feature Overload Nearly 100% of users who mentioned software functionality reported that it has too many features, making the system overwhelming and causing data lags in core functionality.
  • Set Up and Onboarding: Setting up the software and onboarding new employees is confusing and difficult, according to 58% of users who mentioned that the process left a lot to be desired.
  • Time Off and Vacations: While TSheets does an excellent job in time tracking and payroll management, managing time off and vacations can lead to data errors and often need to be logged in manually, as reported by nearly 71% of users who mentioned the feature.
  • UI and Navigation: Approximately 67% of users who mention UI and navigation report that the software is clunky and hard to navigate.

Key Features

  • Mobile App: Get mobile and offline access to submit, track and approve time. View and manage multiple timesheets with the Crew app. Monitor employee locations through the “Who’s Working” feature. 
  • GPS and Geofencing: Get real-time GPS data of clocked-in employees, in compliance with DCAA and DOL standards. 
  • Scheduling: Develop schedules based on job, shift or task. Notify employees of published or changed schedules. Sync with popular calendar applications such as Microsoft Outlook, Apple iCal and Google Calendar. 
  • Time Clock Kiosk: Clock in and out with the time clock kiosk and any device with internet access. Set up a four-digit PIN, biometric facial recognition and photo capture to limit buddy punching. 
  • Alerts and Approvals: Get alerts for clock in and clock out timings as well as time submission for payroll purposes. Managers also get notified when employees fail to clock in or clock out at scheduled times. Set up pay rates and dates with Pay Rate Engine for overtime management. 
  • Smart Reporting: Develop customized reports for instant access. View timesheets based on customer, job or group. Segment employee hours by rate, regular hours and overtime hours in wage reports. Export payroll reports in Excel, PDF or CSV formats. 
Paycom
Paycom
Start Price
$25
Per Employee, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Paycom

Paycom users in the past year have expressed both enthusiasm and concerns about the software. Many praise its user-friendly interface, mobile app convenience, and comprehensive feature set, which includes payroll, HR, benefits administration, and talent management. Compared to competitors, users find Paycom to be more intuitive and integrated, streamlining HR processes and saving time. Additionally, customer service is often lauded as responsive and helpful. However, some drawbacks are also mentioned. Implementation can be complex and require significant initial effort. Pricing concerns surface, with Paycom perceived as costlier than some competitors. While offering a wider range of features, this may not be necessary for all businesses, leading to potential overpaying for unused functionalities. Overall, Paycom seems to be a powerful and user-friendly option for companies seeking a one-stop HR and payroll solution. However, its complexity and cost warrant careful consideration, especially for smaller businesses or those with simpler needs. Comparing features and pricing with competitors is crucial to ensure Paycom aligns with your specific requirements and budget.

Pros & Cons

  • User-Friendly: 85% of reviews mentioning the interface noted the platform has an intuitive layout, with all features organized and easy to locate.
  • Customer Service: Customer support is highly responsive, as asserted by 100% of reviews referencing it.
  • Employee Self-Services: All users referring to self-service observed that employees can easily upload documents, view information and track performance.
  • Performance Reviews: An open dialogue tool makes employee performance reviews more effective, as indicated by 70% of reviews mentioning this feature.
  • Use Anywhere: The mobile app is easy to use and has all desktop features available, as asserted by 100% reviews on this feature.
  • Customization: Customization for most features helps cater to a company’s unique requirements, as noted by all reviews on product customization.
  • Login Process: All reviews on the login process observed that employees need to log in every time they open the software, as there’s no password save feature.
  • Challenging Transition: Transitioning between the client and employee side is challenging and cumbersome, as users need to log in to both systems, according to all reviews on this aspect.
  • Learning Curve: All users reviewing learning noted that the platform has a steep learning curve, making adaptation difficult for new users.
  • Integration Capabilities: The system doesn't provide integration with major third-party platforms without using SFTP or API, as indicated by 100% of reviews on this feature.

Key Features

  • Applicant Tracking System (ATS): Build customizable databases to view relevant applicant information and track candidates as they move through the application process. Managers can search and sort applicants by information such as degree, specific skill sets, work history and more. 
  • Compensation Management: Define budgets, award bonuses and integrate with payroll to ensure that all employees receive fair compensation without overspending. 
  • Job Posting: Allows managers to post open positions to thousands of job boards. Managers can also rely on recruitment data to build reports to determine if their recruiting efforts are working. 
  • Payroll: Calculate taxes, process payroll, account for employee expenses and more, directly through the platform. Automate payroll processing, ensuring that employees are always paid the accurate amount at the correct time. 
  • Performance Management: Schedule and facilitate employee performance appraisals directly through the platform. 
  • Reporting: Leverage Paycom’s built-in analytics to generate reports on a variety of processes, including payroll, time and attendance, compensation and more. 
  • Scheduling: Create and edit employee schedules and approve requests for time off through the system’s calendar. Automate time tracking and integrate with payroll to streamline pay processing. 
Paylocity
Paylocity
Start Price
$19
Per Employee, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked Paylocity

Paylocity is a user-friendly HCM solution that works well for SMBs and delivers an array of features such as payroll management, hiring and talent management in a unified suite. Self-service capabilities help employees access their information. Some users found issues with its payroll, tracking and timesheet capabilities, reducing accuracy and limiting what can be done. However, it offers an intuitive interface, with tools like onboarding and PTO that make tasks easier while speeding up processes. Businesses looking for an end-to-end system to manage HR functions should consider this as a good contender.

Pros & Cons

  • User-Friendly Interface: 60% of users suggested that the interface is user-friendly, with automated payroll and simplified workflows that make it easy to operate and monitor teams.
  • Unified Dashboard: Paylocity enables HRIS, payroll, timekeeping and admin-related tasks to be handled from a single location, according to 60% of users.
  • Performance Benefits: It eases task management for essential activities such as checking time off balances and paychecks, conducting goal assessments and achievements, performing year-end reviews, and more.
  • Easy PTO: It’s easy to use and implement in a day-to-day work routine, with 30% of users mentioning they can check staff availability before approving leaves.
  • Streamlined Onboarding: The onboarding process checks in candidates and sends paperwork before they start, making it 10%-20% easier for admin setup and paperwork completion according to users.
  • Support Team: Paylocity's support process is lengthy according to 30% of users, requiring a lot of back and forth to get an issue resolved, which usually takes days.
  • Cumbersome Payroll: The payroll module requires set up by different people and doesn’t function accurately according to 10% of users.
  • Timesheets: Tracking time is difficult, as Paylocity doesn’t update and capture time entries until a shift is completed.
  • System Logouts: Despite automation, additional verification is required when logging in, causing 10% of users to completely exit and then log in again.
  • Tracking: Tracking functionality doesn’t work well for all the features in the experience of 10%-20% of users.

Key Features

  • Payroll: Companies can simplify multiple financial tasks related to payroll with this feature. It automates payroll processes and takes care of tax compliance, expense reimbursements into paychecks, garnishment services and custom reports that derive whatever data that’s needed. It provides employees with the flexibility to access a portion of their earned wages when needed. 
  • Workforce Management: This feature helps eliminate the need for manual tracking of tasks, reduces administrative work and maintains accurate records of individual employees. The review forms can be customized to promote employees to set goals via an insight chart. 
  • Employee Self-Service: The software provides users with admin analytics, 24/7 secure access, enrollment and insurance access, and internal plans. This feature helps employees and employers to access, update, enroll and administer data respectively. 
  • Time and Labor Management: Workers can clock in and out via the mobile app, and managers can set geofencing rules that ensure accurate clock-punching. It also syncs with payroll automatically and allows managers to create and adjust schedules as needed, without manually correcting payroll data. 
  • Data Insights: The platform allows users to access demographic information, utilization, headcount, labor costs, position insights, turnover and retention. It also features real-time employee data, analytics for employment trends, strategic hiring and budgeting decisions, and programs to build a diverse workforce. 
  • Reports: The system comes with over 100 standard reports along with an ad hoc reporting tool. Users can schedule reports to automatically generate and track key reports with a favorites feature. 
  • Compensation Management: With this feature, administrators can configure settings such as the approval process and eligibility requirements. It also supports the customization of compensation plans to match organizational pay cycles. Company leaders gain a view into budgets and allocations, while managers can provide increases and view employee data like performance and pay history.  
  • Marketplace Integrations: Organizations can extend Paylocity’s capabilities to streamline the payroll regularity and HR data management across all policies. The solution connects with partner solutions in 20 categories, including single sign-on (SSO), ERP and a variety of HR-related functions. More than 300 integrations are available in the vendor marketplace. Data can flow into or out of Paylocity, or in both directions, depending on the integration. 
Paycor
Paycor
Start Price
$99
Per user, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Paycor

Paycor is a popular HR management software designed for both in-office and remote teams, as well as HR managers aiming to improve performance management. Suitable for small, medium, and large businesses across the United States, Paycor supports teams of 50 to 500 employees and can scale to accommodate organizations with up to 2,500 members.

Key features include personalized coaching, Smart Source recruiting, online learning and leader insights. Financial managers benefit from Paycor’s analytics tool, which helps with compensation planning, pay equity monitoring and trend analysis. The software also integrates with general ledger data and offers self-service options for employees to access pay stubs, history and tax forms.

Jumping on a live chat, I found Paycor's the most personable experience compared to competitors. I selected “just browsing” and received prompts for webinars, compliance checks, product info, and pricing. The only downside was there wasn't an option to start a new chat and the previous conversation kept reappearing even after refreshing.

The mobile app provides employees with easy access to their wages, flexible pay options and paycheck details from anywhere. They can view deductions and adjust federal and state tax withholdings directly through the app.

Users appreciate Paycor for its intuitive navigation, self-service features and employee recognition tools. However, some have experienced extended wait times for customer support and challenges with implementation, which sometimes require additional support team intervention.

Pricing for Paycor begins at $99 per user per month. A free trial is available for prospective users to evaluate the platform before committing.

I found Paycor’s platform pretty straightforward after trying it out, specifically when it came to managing compliance and employee details. I appreciate how the system highlights potential compliance issues and provides clickable warnings for detailed insights. For example, if there's a tax registration issue, I can quickly see specifics like the tax authority, client ID, and tax code, as well as the exact problem, such as a missing tax ID. The platform then guides me to a resolution page where I can easily add the necessary tax ID to fix the issue.

When it comes to managing employees, I found the “Manage People” section intuitive. I can filter employees by department, location, title, or status, including options like 3rd-party payable, Active, FMLA, Laid off, or on paid leave. To perform tasks such as assigning a new responsibility, I simply check the box next to the employee’s name. If an employee needs a specific form or document, checking their name is all it takes.

The homepage is handy for checking time-related information at a glance. I can see scheduled absences, approaching overtime, and current clock-in or break statuses without needing to dig through multiple screens.

For new hires, I can view their name, hire date, email and onboarding progress in one place. Clicking on their name provides access to important details for updates, such as tax information, compensation, and work schedule adjustments.

Sharing documents is simple with the “Bulk Actions” feature. I can select and send documents like the employee handbook, PTO policy, or exit interview questions by setting a date and clicking “share form(s).” I can also track the status of these documents in the Forms & Documents Tracking Center.

I like the drag-and-drop menu options for customizing my homepage. Managing my tasks is made easier with the “My Task” option, and viewing my available PTO balance and requesting time off are just a few clicks away. I can specify the dates and whether it’s a full or partial day leave, add any necessary notes for my supervisor, and submit the request easily.

Accessing and downloading my pay stubs and tax documents directly from the platform is convenient, and setting up direct deposit is straightforward. I can even split my paycheck between two accounts if needed, with one as the primary. Plus, I can check how many days are left until my next paycheck right from the homepage.

I'm a fan of the Recognition Center because it lets me view positive comments from colleagues and leave recognition for others.

Overall, Paycor’s platform has simplified many of my HR tasks and made the process more efficient.

Pros & Cons

  • Time Tracking: 86% of users like Paycor's time tracking feature for its simplicity and accessibility.
  • Payroll: 88% of users found payroll processing convenient and reliable, particularly when processing bi-weekly payroll.
  • Ease of Use and Navigation: 77% of users appreciate Paycor's intuitive platform, noting that it’s easy to use and navigate, which simplifies daily HR tasks.
  • Integration and Customization: The platform's ability to integrate various features and customize settings to meet specific needs is frequently highlighted as a strength.
  • Training Opportunities: Paycor offers a variety of training options, including online webinars, recorded sessions and certification courses, which users find beneficial.
  • Employee Recognition and Communication Tools: Features that support employee recognition and communication are well-regarded. Users find these tools effective in engaging and managing their workforce.
  • Onboarding: The onboarding feature is praised for its effectiveness in streamlining the new employee integration process.
  • Login Frustrations: Users note that the login process can be inconvenient as it adds an extra step to accessing information.
  • Customer Service: Some recent reviews cite difficulties with the support process, specifically over the phone with wait times.
  • Timecard Issue: A recent review notes experiencing a glitch with timecard integration, which impacted payroll processing.
  • Reporting: Users find the reporting features cumbersome and inconsistent. The complexity of reports and the lack of simplicity in generating them are notable pain points.
  • Integration With Third-Party Platforms: There are some minor issues with integrating Paycor with third-party platforms, such as benefits systems, which can lead to excessive delays and unresolved problems.

Key Features

  • Leader Insights: Just like report cards, give new managers a detailed look at their successes and areas for growth. Managers view the number of completed 1-on-1s, pay rate changes and recognition, supporting employee development and engagement.
  • Benefits Management: Centralize employee information and empower employees to self-enroll in benefits plans through the system. Gain high-level insights into maximizing employee benefits packages with analytics.
  • Compensation Management: Ensure workers are getting paid the correct amount based on experience, skillset, education, certifications, job title and performance (great for reducing turnover and boosting morale).
  • Career Development: Let everyone know when there’s an opportunity for advancement, develop goals that align with larger business objectives and reward high performers.
  • Learning Management and Development: Search for courses, take notes, provide feedback and access various learning tools from any internet-connected device.
  • Payroll Management: Enable easy access to pay stubs, history and tax forms without admin intervention. Ensure accurate payroll processing, calculations and deductions. Automate payroll calculations, tax withholdings and direct deposits, reducing manual entry errors.
  • Time and Attendance: Monitor employee hours and forecast labor costs using historical data. Clock in and out from Paycor's app. Manage time-off requests and resolve time clock errors.
  • Scheduling: Ensure peak productivity with real-time analytics. Manage leaves and sick days, ensuring there are enough people to get the job done when unexpected call-outs occur.
  • Reporting and Analytics: Combine HR, payroll and time data into a single report. Track, store and compile data to provide managers with insights into business practices.
  • Smart Sourcing: Use Paycor's AI smart sourcing to analyze job descriptions, focusing on key factors like responsibilities and experience to find the best candidates. Run targeted campaigns to attract and engage potential hires, speeding up your talent search.
  • Job Posting Assistance: Paycor has customizable templates and AI to take skills recruiters type in and turn them into job descriptions. The platform connects to various job sites, including Facebook and LinkedIn, letting managers see which employees share job postings.
  • Compliance: Paycor offers comprehensive compliance solutions, from application tracking and EEO/OFCCP compliance reporting to simplifying ACA requirements with detailed reports and employee eligibility tracking. They also have online resources on compliance updates and changes to state laws.
  • Performance Management: Ensure regular 1-on-1s, track goals and collect feedback. Use job assessments, role profiles, templates and role-based reviews.
  • Learning Management: Get self-paced tailored training and coaching. Employees and managers can take bite-size learning courses on key topics like compliance.
  • Pulse Surveys: Turn employee feedback into actionable improvements. Empower staff to share their experiences and identify needed changes to mitigate turnover.
Zoho People
Zoho People
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Why We Picked Zoho People

Zoho People is a good solution for growing companies as it supports businesses of all sizes and is easy to use. The ability to create and add custom modules, using tabs and forms, is a noteworthy functionality. The biggest drawback at this time is the absence of payroll and recruiting modules. It also suffers from bugs and has an under-featured mobile app. However, it’s time and performance management capabilities have a lot to offer. All in all, it’s a good value for the price with some great features and benefits, best for companies that don’t mind using third-party payroll and recruitment solutions.

Pros & Cons

  • Easy to Use: 64% of users who refer to the UI indicated that it’s user-friendly, which makes it easier for new users to adapt to the platform.
  • Customization: Great levels of customization, especially with forms, are available, according to 75% of reviews mentioning customization.
  • PTO and Timesheet: All reviewers who reference this element found that Zoho People is a good tool for managing PTO and timesheets for employees.
  • Performance Management: All reviewers who mention this feature stated that the tool allows managers to handle the performance of several employees individually, with specific reports for all critical metrics.
  • Inability to Edit: According to 100% of reviews referencing this feature, all editing is controlled by the administrator, preventing individuals from doing even basic edits such as for personal details.
  • System Bugs: 85% of users mentioning this aspect observed the presence of bugs, some of which affect essential features and cause the mobile app to crash.
  • Ineffective Mobile App: The mobile app doesn’t have all features of the web version, and it’s difficult to find details such as certificates and documents or upload new documents, according to 100% of reviews referring to the app.
  • Lacks Recruitment and Payroll: According to 80% of reviewers that mention this shortcoming, the lack of payroll and recruitment tools requires users to find another solution in addition to Zoho People, which can be cumbersome and unfeasible.

Key Features

  • Employee Database Management: Zoho People provides a central database for managing employee information. You can split people into groups, bulk add employees, and centralize records from different countries. It also includes an org tree and communication tools for group or department collaboration. Automatic syncing between the platform and other integrated systems ensures data accuracy and eliminates manual entry. 
  • Leave Management: The software allows you to customize leave management rules for simplified calculation of PTO, rollovers and more. It also supports a global workforce with configuration options for different regional holidays. Different views let employees quickly see their leave data and automatic scheduling tools allow you to convert absences into leaves for administrative purposes. 
  • Analytics: Reports and dashboards provide insights into every aspect of HR management. You can track metrics like turnover, hiring vs. attrition, growth rates, tasks, employee counts, time logs and more. 
  • Performance Management: The system supports feedback from multiple sources for more accurate assessments. It also facilitates review cycles where employees and managers can engage in 360-degree feedback. Tagging allows employees to show what skills they have, which you can then match with job requirements. Key Resulting Areas (KRAs), goal setting and tracking, and skills work together to reveal performance, and you can use competency ratings to evaluate employees. Finally, analysis and reporting tools reveal performance insights. 
  • Mobile App: Native apps for iOS and Android devices support all HR functions, giving users full capability anywhere. Many actions only require a single click to complete. 
  • Case Management: With this feature, your organization can handle all cases and requests created by employees. You can build categories and include documents such as FAQs and policies for easy access. Comment functionality within individual cases removes the need for email exchanges, and you can manage other case details directly from each case’s tab. 
uAttend
uAttend
Start Price
$22
Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked uAttend

uAttend is an affordable and user-friendly solution that tracks employee attendance and time. It maintains precise time logs, runs detailed reports and manages payroll efficiently through integration with well-known payroll systems. Users commend its excellent customer and technical support team as well. However, setting up the software and user interface can be inconvenient. Similarly, the fingerprint scanner, integrations and vacation/time off feature can be improved.

Pros & Cons

  • Cost: Nearly 79% of the users who mention cost as an important parameter choose uAttend for its affordability.
  • Payroll: Nearly 81% of users who referred to payroll rely on uAttend for efficient management.
  • Remote Employee Tracking: With pre-approved location hot-spots, up to 85% of users who mention tracking said the system can track employees who work remotely or are on-site
  • Reports: About 83 % of users who mention reports, commend the software for its ability to run reports on time cards and pay periods.
  • Support: Approximately 88% of users who talked about customer and tech support report quick turnaround times for redressal of issues.
  • Time Logs: Nearly 78% of users who mention time logs note that the software maintains time records down to the minute.
  • User Friendly: About 98% of users who mention user-friendliness recommend uAttend for its ease of usage.
  • Connectivity: Nearly 100% of users who mentioned connectivity noted that uAttend has regular connectivity issues at remote locations that lead to data errors.
  • Fingerprint Scanner: Nearly 64% of users who talk about the fingerprint scanner reported issues with the reader.
  • Integrations: According to 75% of users who referred to integrations, uAttend misses the mark with third-party integrations both in terms of quantity and quality.
  • Interface: As many as 69% of users who mention the interface are dissatisfied with the interface, reporting that it is hard to navigate through the software, and even the simplest of tasks take too much clicking around.
  • Setup and Configuration: Approximately 100% of users who talk about setup and configuration mention that the process is tedious and has little documentation to make it easier.
  • Vacations / Time Offs: Approximately 67% of users who mention vacation and time-off reports note that the feature is riddled with errors and glitches.

Key Features

  • Punch-in Capabilities:  Punch in onsite with fingerprint, facial recognition, RFID card reader or PIN. Monitor who’s on the clock from any connected device. 
  • Time Card Management:  Review, approve and tally digital time cards. Configure pay periods and create unlimited departments to group employees and manage integrated payroll processes. 
  • Data Export:  Calculate, review and approve employee hours. Export to leading payroll systems, such as ADP, Paychex and QuickBooks. 
  • Reports:  Track and review jobs to see relevant work details. Run reports on punches, time cards and pay periods. 
  • Employee Features:  Punch in and out via a smartphone, website or touch-tone dial device. Make time-off requests via the time clock or cloud. 
Kronos Workforce Ready
Kronos Workforce Ready
Start Price
$21
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request Pricing Request Demo

Why We Picked Kronos Workforce Ready

Kronos Workforce Ready is suitable for businesses of all sizes and provides intuitive time tracking, scheduling and payroll features. Many reviewers felt that the software runs slow and is priced on the higher side compared to similar HR products. However, its timekeeping capabilities, mobile app and other features makes it a strong product overall and a good choice for companies looking for a one-stop HR solution.

Pros & Cons

  • Reliable Timekeeping: All reviewers who reference timekeeping felt that Kronos has met all their needs of a timekeeping solution, from timesheets to PTO to forecasting FTEs.
  • Payroll: 80% of users who mention payroll asserted that processing payroll is easy and its integration with HR, time and labor modules makes it efficient.
  • Easy to Use: All reviewers who mention usability stated Kronos Workforce Ready is easy to learn, with user-friendly time tracking, navigation and reporting.
  • Slow: The application freezes or slows down often, as stated by all reviewers who mention running the software.
  • Expensive: All reviewers who reference cost observed that the system’s maintenance and modifications lead to a high TCO.
  • Customer Service: 70% of reviewers who mention customer service complained of not receiving timely and proper assistance.

Key Features

  • Absence Management:  Kronos Workforce Ready’s scheduler allows managers to sort employees based on availability, seniority, skill set and more in order to build schedules, fill open shifts and adjust when there are unplanned absences. 
  • Compensation Administration:  With tools like Excel or the interface’s built-in worksheets, you can model compensation scenarios in order to assess budgets based on real-time data. The system’s time-off calendar can provide alerts and give managers visibility into employee time off. 
  • Employee Attestation:  Managers can send employees prompts to confirm that they’ve taken required breaks in order to stay compliant with relevant legislation and organizational regulations. These customizable prompts can be set to send automatically, and managers can choose to receive alerts when an employee misses a scheduled break. 
  • Employee Development:  System administrators can define training courses, schedule classes and assign employees to take the classes. Managers are able to monitor open seats and gain visibility into employee participation and performance within the courses. 
  • Job Acquisition:  Managers can create internal and external job requisitions and approve them automatically. This feature allows users to define the number of open positions within the organization, auto-populate and edit job descriptions, sort open positions, and view an applicant’s status. 
  • Onboarding:  The system allows administrators to generate an onboarding checklist to detail specific tasks and time frames to help managers track the onboarding process from start to finish. Automated alerts remind candidates to finish incomplete forms, enroll in benefits, complete orientations and more. 
  • Payroll Reporting:  The paycheck reporting feature provides a complete summary of payroll and a comparison of current and previous payroll periods. Managers can also view a 12-month breakdown of labor expenses to help inform future budget planning. 
  • Performance Management:  Kronos Workforce Ready delivers insight into employee performance, attendance, absence and productivity in order to provide objective reviews. Managers can use the “Merit Matrix” tool to award pay increases based on performance rating and pay grades. 
ADP Vantage HCM
ADP Vantage HCM
Start Price
$150
Per User, Monthly
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Why We Picked ADP Vantage HCM

ADP Vantage HCM’s cloud-based toolset provides a robust HCM experience, from core HR to payroll to talent management, best-suited for midsize to large companies. Users indicated some of the features are difficult to navigate and that the mobile app lacks some functionality. There’s also a steep learning curve involved for new users. However, it can be a good option for those looking for a system with regular updates, great customization and accessibility.

Pros & Cons

  • Ease of Access: The fingerprint touch feature provides easy access to several tools anytime and anywhere, according to all users that mention this feature.
  • Customization: According to 75% of reviews mentioning customization, the software offers a lot of options to suit all business needs.
  • Comprehensive Tools: All reviewers who reference this element noted that ADP Vantage HCM is an all-in-one solution for HR, payroll, workforce management and employee onboarding
  • Regular Updates: According to 100% of reviews on this aspect, regular enhancements help improve functionality and fix issues.
  • Steep Learning Curve: 80% of reviews on this element suggested that the solution has a steep learning curve for new users, especially for managers.
  • Incomplete Mobile App: The mobile application lacks several features that are present on the desktop version, as indicated by all reviews mentioning the mobile app.
  • Unresponsive Customer Service: According to all reviews referencing this aspect, the customer service is slow and doesn’t have a dedicated service representative for clients.
  • Complicated Navigation: The navigation is clunky and complicated for several features, according to 80% of reviews mentioning navigation.

Key Features

  • Synchronized Employee Performance: Creates small snippets of ongoing dialogue, providing touchpoints that enable managers to track employee progress against assigned goals. 
  • Proactive Learning: Enables compliance training, employee certification and the skills required for specific positions. Posts, comments and vote functionalities promote an interactive learning experience for users. 
  • Pay-for-Performance: Creates and executes pay-for-performance strategies that help align compensation rewards with individual performance. 
  • Employee Benefits Administration: Employee benefit administration solutions simplify processes, raise employee engagement rates and help maintain the best talent pool possible. 
  • Group Health Insurance Policies: Provides access to ADPIA and its carrier partner’s health insurance benefits. Offers employees a medium to look up advice from experienced and licensed professionals. 
  • Business Insurance: Connect with licensed company insurance agents for instances such as general liability insurance, mandated worker’s compensation and more. 
  • Automated Time Tracking: Save time and effort while enhancing compliance and improving productivity by tracking the shift timings of employees. 
isolved HCM
isolved HCM
Start Price
$4
Per Employee, Monthly
Company Size
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Deployment
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Platform
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Why We Picked isolved HCM

User reviews from the last year reveal a mixed bag for isolved's software. While many appreciate its strengths in payroll management and reporting, some have expressed concerns about its weaknesses in customer support and mobile app stability. A standout feature of isolved is its single-database platform, which streamlines HR and payroll functions, unlike some competitors that require juggling multiple modules. This integration is crucial for mid-sized businesses seeking to simplify their operations and improve data accuracy. However, isolved's Achilles' heel appears to be its customer support, with users reporting slower response times and occasional misinformation from representatives. This can be a dealbreaker for businesses that require timely assistance, especially during critical payroll cycles. While isolved excels in core HR and payroll functionalities, its limitations in areas like compensation management and the mobile app make it more suitable for mid-market companies (50-350 employees) with straightforward HR needs. Smaller businesses might find the platform overwhelming, while larger enterprises may require more robust features and customization options.

Think of isolved as a reliable workhorse – it gets the job done for essential tasks but might need a tune-up for a smoother ride.

Pros & Cons

  • Accessibility: About 67% of the users who mention accessibility note that isolved can be accessed from anywhere making it easier for users and admin to manage updates.
  • Ease of Use: isolved is lauded by nearly 91% of users who mention ease of usage as a key aspect of choosing the software.
  • Employee Lifecycle Management: Almost 94% of users who mention employee lifecycle management recommend isolved for its capabilities.
  • Employee Onboarding: isolved pays a lot of attention to the onboarding feature, making it easier for new clients and employees to adapt to the product, as reported by about 67% of users who mention onboarding.
  • Payroll and HR Management: Robust payroll management and its seamless synchronization with the HR management module are among the system’s positive traits, as reported by 87% of users who mentioned payroll.
  • UI and Navigation: Approximately 71% of users who mention UI and navigation note that the product has a clean intuitive UI and simplified navigation.
  • Customer Support: A difficult to reach customer support staff, delayed and inconsistent responses and unsatisfactory solutions are reported by 78% of users who mention customer support.
  • Customization: About 63% of users who mention customization note that while isolved offers lots of features and functionalities, it can not be customized to meet individual organization requirements.
  • Hardware and Time-Keeping: Nearly 100% of users who mention hardware and time-keeping notice consistent issues with the hardware and lapses in time-keeping are frequent.
  • New Product Releases: While isolved is constantly evolving to meet users’ needs and releases frequent product updates, approximately 73% of users note that new releases are often accompanied by bugs and crashes.
  • Reports: About 58% of users who mention the reporting feature note that reports are time-consuming and hard to customize, with limited functionality.

Key Features

  • Share & Perform: Utilize a range of tools via the Mojo application to stimulate improved culture and encourage employee engagement. Components include pulse surveys, 360-degree reviews, goal management, employee evaluation reports, a social feed, gamification elements like a leaderboard and points, collaboration features and more.  
  • Core HR: Manage common HR tasks such as employee record maintenance, employee training modules, performance reviews, attendance and payroll, company asset management and employee engagement and awards systems.  
  • isolved University: Administer employee training through dedicated learning management systems (LMS). Create learning paths with gamification, plan and reward certifications, upload content, assign courses, view reports, build quizzes and more. Upgrade to Learn Pro to access pre-built courses on a wide range of topics ranging from business skills to workplace safety.  
  • Benefits Administration: Provide benefits such as insurance plans to employees, adjust coverage based on life events, run cost analysis for comparing plans and integrate with carriers to ensure timely coverage updates.  
  • Payroll:  Leverage features like pay cards, direct deposit, garnishments, data security, configurable pay periods and support for tax filing. Generate summary reports for an overview.  
  • Time and Attendance: Collect and monitor time data from multiple locations, apply to required areas, and view pay periods on a daily or weekly basis. Tools include geofencing, comp time management and multiple collection options such as physical and virtual clocks, punch alert errors and scheduling. 
TimeStation
TimeStation
Start Price
$19.95
Company Size
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Key Features

  • Easy Set-Up: TimeStation can be set-up easily within minutes without any hassles. Its signup process is simple and provides businesses the ability to print employee cards for their staff. Managers can go to its website to print employee cards. 
  • Fast Scan Technology: Its fast scan technology lets employees log in and out of their workplace within seconds. Each employee card contains a QR code that gets scanned while punching in and out of work. Employees can also clock their time using the 4-digit id number allocated to them if they forget to carry their employee cards. 
  • Advanced Reporting: TimeStation provides businesses access to multiple online reports to monitor employee attendance and calculate their pay. Companies can generate various reports like employee activity, employee details, department summary and more to get a peek into staff performance. It also allows managers to export reports into different formats so that they can be easily integrated with their organization’s payroll systems. 
  • Employee Self-Service Portal: It offers an employee self-service portal for staff to log in with their email id and review their professional activity. Using the portal, employees can also clock in and out of their offices, edit or create time stamps and run reports. However, business owners have the authority to decide which functionalities of the employee self-service portal are accessible to which employee. 
  • Offline Mode: TimeStation offers an offline mode to operate in areas with low bandwidth or zero internet connectivity. It lets employers monitor time and attendance even from a remote site. It synchronizes all data recorded in the device with MyTimeStation.com, once an internet connection becomes available. 
  • Multiple TimeStations: Employers have the flexibility to install it on various devices using their TimeStation application credentials. Linking multiple TimeStations to their businesses allows owners to track attendance and time across departments and locations. 
  • GPS Tagging and Security: TimeStation provides a GPS tagging facility for employers to monitor the geographical location of their staff’s clock in and out. It provides end-to-end security for an organization's data. Both its mobile application and website use industry-standard SSL encryption, which ensures that your data remains safe. 

COMPARE THE BEST Time Clock Software

Select up to 2 Products from the list below to compare

 
Product
Score
i
SelectHub’s Analyst Rating is based on data from our 400+ point analysis of Time Clock Software, user reviews, and our own crowd-sourced data from our free software selection platform. Scores are periodically updated via ongoing selection projects and user activity within our platform.
Start Price
Free Trial
Company Size
Deployment
Platform
Logo
TSheets
$20
Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
TSheets
Paycom
$25
Per Employee, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Paycom
Paylocity
$19
Per Employee, Monthly
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Paylocity
Paycor
$99
Per user, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Paycor
Zoho People
Still gathering data
No
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
Zoho People
uAttend
$22
Monthly
No
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Cloud On-Premise
Mac Windows Linux Chromebook Android
uAttend
Kronos Workforce Ready
$21
Per User, Monthly
No
Small Medium Large
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Mac Windows Linux Chromebook Android
Kronos Workforce Ready
ADP Vantage HCM
$150
Per User, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
ADP Vantage HCM
isolved HCM
$4
Per Employee, Monthly
Yes
Small Medium Large
Cloud On-Premise
Mac Windows Linux Chromebook Android
isolved HCM
TimeStation
$19.95
Yes
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Cloud On-Premise
Mac Windows Linux Chromebook Android
TimeStation

All Time Clock Software (91 found)

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ShopClock

by ShopClock
ShopClock
ShopClock is a robust suite of tools used to maintain and process employee timesheets that handle timekeeping in an accurate, efficient and transparent manner. It helps administrators deal forgotten punches or time-off requests and easily export data to a payroll package like QuickBooks.It is designed expressly for startups, agencies and SMEs. Its databases are hosted in the cloud for maximum reliability and access. It also offers a free trial.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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Woffu

by Woffu
Woffu
Woffu is a rising software tool that ranks 150 among all Time and Attendance Software according to our research analysts and 11 crowd-sourced reviews from 1 source. Starting from $1.50, Woffu is priced economically, has offered a free trial in the past and is most applicable for mid-to-large-sized businesses. Woffu can be deployed in the cloud and is accessible from a few platforms including Apple devices. Similar alternatives to Woffu include Timble, Insightful and Cezanne HR.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
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Papershift

by Papershift
Papershift
Papershift is an up-and-coming application that ranks 111 among all Employee Scheduling Software according to our research analysts and 82 crowd-sourced reviews from 1 source. Starting from $49, Papershift is priced more economically, has offered a free trial in the past and is most applicable for any sized company. Papershift can be deployed online and on-premise and is accessible from a wide array of platforms including Windows, Linux and Apple devices. Similar alternatives to Papershift include ScheduleFlex, BookSteam and FIELDMOTION.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

MinuteDock

by MinuteDock
MinuteDock
MinuteDock is a promising software solution that ranks 84 among all Time Clock Software according to our research analysts and 4 crowd-sourced reviews from 1 source. Starting from $19, MinuteDock is priced a notch under most others, has offered a free trial in the past and is most advisable for companies large and small. MinuteDock can be deployed online and on-premise and is accessible from a fewer number of platforms including Windows and Linux devices. Similar alternatives to MinuteDock include Labor Tracker, Feng Office and Papershift.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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Coretime

by Onesys
Coretime
Coretime is a rising application that ranks 85 among all Time Clock Software according to our research analysts and 22 crowd-sourced reviews from 2 sources. Starting from $0, Coretime is priced initially at no cost and is most advisable for smaller companies of 100 employees or less. Coretime can be deployed online and on-premise and is accessible from a handful of platforms including Windows devices. Similar alternatives to Coretime include BadgeBox, Criterion HCM and ITCS-WebClock.
User Sentiment User satisfaction level icon: good
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Feng Office

by Feng Office
Feng Office
Feng Office is a promising software system that ranks 360 among all Project Management Software according to our research analysts and 8 crowd-sourced reviews from 1 source. Starting from $14, Feng Office is priced lower than average, commonly offers a free trial and is most fitting for midsize businesses of 101 to 1000 employees. Feng Office can be deployed in the cloud and on-premise and is accessible from a handful of platforms including Windows and Linux devices. Similar alternatives to Feng Office include Allex.ai, Essembi and Preview Team.
User Sentiment User satisfaction level icon: good
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
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eTimesheets.com

by eTimesheets.com
eTimesheets.com
ETimesheets.com is an up-and-coming software system that ranks 87 among all Time Clock Software according to our research analysts and 10 crowd-sourced reviews from 1 source. Starting from $5, eTimesheets.com is priced economically, commonly offers a free trial and is most fitting for any sized business. ETimesheets.com can be deployed online. Similar alternatives to eTimesheets.com include BadgeBox, StaffAny and Coretime.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

BadgeBox

by BadgeBox
BadgeBox
BadgeBox is a promising software platform that ranks 88 among all Time Clock Software according to our research analysts and 3 crowd-sourced reviews from 1 source. Starting from $9.99, BadgeBox is priced at a low cost, has offered a free trial in the past and is most suitable for business of all sizes. BadgeBox can be deployed in the cloud and on-premise and is accessible from a limited set of platforms including Windows devices. Similar alternatives to BadgeBox include Coretime, Criterion HCM and Cezanne HR.
User Sentiment User satisfaction level icon: excellent
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

StaffAny

by StaffAny
StaffAny
StaffAny is a rising software solution that ranks 169 among all Time and Attendance Software according to our research analysts. Starting from $39, StaffAny is priced at a low cost and is most applicable for any business. StaffAny can be deployed online. Similar alternatives to StaffAny include Timble, Zimyo and mctime.
Cost Breakdown
$10 - $100
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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Labor Tracker

by Supply Chain Wizard
Labor Tracker
Labor Tracker is a rising application that ranks 90 among all Time Clock Software according to our research analysts. Starting from $4.95, Labor Tracker is priced less than most others, has offered a free trial in the past and is most applicable for companies large and small. Labor Tracker can be deployed online and is accessible from a fewer number of platforms including Windows devices. Similar alternatives to Labor Tracker include Feng Office, MinuteDock and Papershift.
Cost Breakdown
$10 or less
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
Demo Pricing

Deltek HCM

by Deltek
Deltek HCM
Deltek is a human capital management solution that aids in acquiring, training and developing staff. It helps automate expense reporting, manage HR, engage in performance management and professional development and more. Track, analyze and aid employees during the entire life cycle, starting with acquisition and recruiting, hiring and onboarding, and then ending with performance management and encouraging a culture of continuous learning. It comes with several specialized functions for specific industries. Generally speaking, it’s suitable for a workforce’s staffing and budgeting needs.
User Sentiment User satisfaction level icon: great
Cost Breakdown
$1,000 or more
Company Size
Small Medium Large
Deployment
Cloud On-Premise
Platform
Mac Windows Linux Chromebook Android
Request with no obligation:
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Buyer's Guide

Time Clock Software Is All About Effective Time Management 

By Olivia Edens, Technical Content Writer at SelectHub

Time Clock Software BG Intro

A workplace without an effective time-tracking method is like a restaurant without menus — that’s where time clocks come in, ensuring employees get paid accurately while serving up productivity.

Time and attendance software simplifies time management with easy-to-use time-tracking processes, reports and export data for easy use. In this buyer’s guide, we’ll cover the benefits of time clock software, popular time clock tools and everything you need to find the right time-tracking software for your company.

Executive Summary

  • Time clock software is a time-tracking application for accurately recording hours worked and simplifying scheduling.
  • Benefits of time clock software are ensuring compliance, reducing costs, enhancing productivity, reducing absences and simplifying scheduling.
  • The key features of time clock software include timekeeping, employee dashboards, automation and reporting.
  • Emerging trends include automated time tracking, wi-fi-enabled time clocks, advanced scheduling, time clock flexibility and digitalization.
  • Ensure you ask potential vendors any questions about the software before fully committing to a purchase.
What This Guide Covers:

What Is Time Clock Software?

Time clock software is a time-tracking application for tracking employee hours, accurate wage-keeping and ensuring prompt payouts.

This software, which is also commonly referred to as time and attendance software, is extremely common.

Time clocks are essential in any industry, even in ancient times! In Ancient Egypt, Hammurabi’s Code gave the Egyptians their first minimum wage for workers. Time and attendance tracking methods have come a long way since then and continue adapting to modern business needs.

Types of Time Clock Software

Time clocks have come a long way since 1888. Time clock software breaks down into manual, automated or application-based systems. These categories are broad and general. Almost every solution claiming to be time clock software fits into one of those three.

Manual Systems

Before computer systems were standard, time clock tools were the go-to method for tracking employee attendance and hours. However, manual systems like punch cards, are now primarily obsolete except for specific industries and workplaces.

Automated Systems

Clocking in or out is different everywhere. For example, some organizations use automated systems with swipe cards, pin codes or barcode scanners. Initially, this method used RFID chips and barcode badges, but biometrics touchscreen mechanics have replaced this.

Application-Based Systems

When using an application-based system to clock in or out, think about using an app on your cell phone that only lets you clock in when you are in a specific geolocation. Geofencing capabilities are new and pair with fingerprint scanners, facial recognition and other biometric systems.

Deployment Methods

When deciding on time clock software, it’s crucial to consider the type of tracking you want. The two options for time clock software are app downloads and web versions:

  • App downloads require downloading the application onto a device to use, rather than accessing it using the internet. They support offline use but are more limiting in terms of where users can access them.
  • Web versions are accessible using a browser and require an internet connection. They let users access the software from any device.

Benefits

Benefits Of Time Clock Software

Improve Legal Compliance

Complying with tax law is extremely important for avoiding legal fees and preventing burnout. Time clocks capture all hours worked, minute-to-minute, ensuring error-free timesheets and tracking overtime. With an eagle-eye view of timesheets, monitoring your compliance with overtime regulations is easier.

Reduce Costs

Cost reduction is the process of reducing expenses and improving profit. Time clock software stays on top of employee hours and attendance, ultimately controlling and reducing costs.

Increase Productivity

The not-so-secret ingredient to productivity is delegating. That’s where time clocks come in, taking on the task of tracking time so managers can focus on tackling other issues that affect day-to-day operations.

Did you forget to log your hours at the end of the day? No problem! With time clock software, you no longer need to enter your hours manually. With time clock automation, track hours even if you forget a punch-in.

Simplify Scheduling

Achieving work-life balance means knowing your shift ASAP, especially with ever-changing needs. Access schedules the minute they’re ready, boosting transparency and making for happier and more productive workers. Improved scheduling also eases the process of leave management from vacation leave to sick days.

Minimize Absences

In 2022, absenteeism cost employers an estimated $36.4 billion annually throughout the United States. The right time clock software helps reduce absenteeism employers see, saving money in the long run.

Implementation Goals

Time Clock Software Categories

Goal 1

Track Time Accurately

Inaccurate time tracking is highly problematic for both the employee and the company. By automating hours worked, timesheets are error-free and workers receive proper pay. Enhanced accuracy also ensures on-time payouts.

Goal 2

Hold People Accountable

Holding folks accountable means that a business has precautions in place to ensure that workers are clocking in and out accurately. Accountability on the employer's side ensures accurate pay rates and checks for workers.

Goal 3

Increase Security

Protecting data, especially employees’ personal information, is important.

What if employees share a time-tracking device? No problem! After a time entry, the device returns to the home screen, so all employee info is protected.

Goal 4

Gather Detailed Data

Gathering data to showcase and create reports is essential for most businesses. When it comes to time-related activities, time clock software makes data easily accessible and viewable in various forms helping teams understand how they’re doing with meeting goals.

Basic Features & Functionality

Timekeeping

View timesheets and notify employees when their shift starts, ends and their PTO balance.

Timekeeping provides insight into productivity, monitors labor costs and boosts regulation compliance.
Employee Dashboard

Giving employees access to their timesheets helps them see how productive they are. Seeing timesheets prompts employees to increase their productivity and may encourage them to maintain a good pace.

Enhanced transparency also helps employers detect unused time and make adjustments as needed.
Workflow Automation

When it comes to repetitive tasks, automation is the way to go, reducing manual effort, saving time and preventing burnout. Automating tasks uses fewer billable hours by allowing a plugin or script to run the task instead of requiring workers to handle it themselves.
Analytics & Reports

By providing visual representations of resources, businesses boost the time it takes their employees to comprehend the information they’re seeing. Visual representation also ensures projects are transparent and improvement is continuous.

Advanced Features & Functionality

AI Scheduling

AI scheduling looks at an employee's usual or active work hours and schedules them similarly. Managers can spend less time planning employee scheduling, freeing up time for other core tasks.
Customization

Customization can be an amazing addition to time clock software, providing a broader range of schedule options like 10-hour workdays four times a week or the typical 8-hour workday five days a week.

If a company doesn’t offer something like PTO, you can turn off that option with customization.
Integrations

Not all time clock software runs payroll. So, integrations with payroll software are very common. Time clock software also often integrates with project management tools to accurately record the time spent on projects.

Current & Upcoming Trends

You can’t work under a rock (literally and metaphorically speaking), so staying on top of current and upcoming trends is essential. Check out time tracking trends below, ensuring your business can go toe-to-toe with competitors.

Trends of Time Clock Software

Automated Time Tracking

Get real-time data regarding employee time and offers flexible capabilities like clocking in from a mobile device or computer. Some automated time-tracking tools allow for bio-genetic sensor entries like fingerprint scans. Automated record keeping begins tracking employee time as soon as they’re in the building, using card and barcode scanners.

Wi-Fi Enabled Time Clocks

This new hardware allows one Wi-Fi-enabled time clock to support employees' information. This time solution uses biometric tech and image capturing for accuracy. Geofencing is another related, popular trend, where employees can only clock in or log hours if they’re in a specific location identified within the software via GPS coordinates accessed via Wi-Fi.

Advanced Scheduling

Advanced scheduling technology works with calendars creating a schedule that accounts for employee availability. Essentially, this ensures that nobody is over-scheduled or over-worked, and uses AI technology to determine the best times to schedule all employees based on past times they’ve been scheduled or given off.

Flexibility

More employees work from home or hybrid schedules, making flexibility a major perk for employees and a mega convenience for employers. Time clocks make clocking in from anywhere possible. Flexibility from start to end allows employees to plan their entire day accordingly.

Digitization

Goodbye misplaced paperwork, hello digitization! Save a lot of paper and ease the process of finding what you need with digital displays of everything you need. Digitization also helps access important documents securely and promptly, even if you’re out of the office.

Software Comparison Strategy

At first glance, a lot of time clock solutions seem identical, making your software comparison search overwhelming. Like a conveniently placed anvil, we’re here to break it down.

First, consider your must-have features and make a features and requirements checklist. What does your business need the most? How many employees will use time clocks? How much time can you devote to training? Also, consider anything your current time tracking method lacks and how new time clock software could fill these roadblocks.

Next, research your vendor. Read online reviews, ask colleagues for recommendations and read industry guides. Some vendors provide free trials, so you can try before you buy.

Check out our Lean Selection Methodology article for guidance on your comparison voyage.

Cost & Pricing Considerations

Not all software is created equal. Some involve a one-time payment; others use a base subscription, usually priced monthly or annually, with additional features for an added cost. Subscription models often use per-employee pricing?, so the number of users can make a noticeable difference in how much you spend.

The Most Popular Time Clock Software

Now that you know what time clock software can do, streamline your search by viewing some of our top picks!

QuickBooks Time

QuickBooks Time has a native mobile application that allows employees to track their time from their mobile devices. It automates timesheets and provides analytics so employees can understand the time needed for a job. This software has features, like geolocation, that allow admins to know where someone is working from and how long they're on the clock.

QuickBooks Time

QuickBooks Mobile Time App dashboard. Source

TimeClock Plus

TimeClock Plus is best suited for medium to large businesses, helping them organize their projects, assign tasks and monitor employee productivity. It also allows businesses to manage their employees’ payment systems. It’s a customizable system with both web-based and hardware tracking methods and configurable workflows.

Tovuti

TimeClock Plus company dashboard.

When I Work

When I Work is an online time-tracking software with project management and scheduling capabilities. Instant notifications reduce missed time punches and boost internal communication from schedule changes to shift trades. Reduce the risk of going over budget with early clock-in prevention and say goodbye to buddy punching with contactless time clocks requiring mandatory mobile selfies after clocking in. Generate schedules within minutes with the repeat schedule functionality.

When I Work

When I Work Time Clock.

Buddy Punch

Buddy Punch is an online time and attendance solution for streamlining essential time management tasks and timekeeping with built-in capabilities like GPS tracking, overtime monitoring and PTO accruals. Employees can even clock in from various locations with job codes and enable webcam functions to obtain visual information.

Buddy Punch

Time card.

Clockify

Clockify is a cloud-based time-tracking software with project management capabilities. Customize access, projects and reports for a tailored experience. Track project progress, clock in and out even if you’re offline and detect unused time with detailed metrics. Add the Pomodoro time to your browser for quick notifications when it's break time and time to clock back in, reducing burnout and preventing missed time punches.

Clockify

Clockify Dashboard.

 

 

Questions To Ask Yourself

Use these questions as a starting point for internal conversations:

  • What’s our budget?
  • Will our employees need training to use the software?
  • What are the key pain points we face with our time management?
  • What features do we need the most to address pain points?
  • What problems can this software help us solve?
  • Do you need software that allows your employees to track time across various locations?
  • Do you need software that enables employees to input schedules that may not be the norm?
  • How easy do you want the software to be to use?
  • Do you need it to integrate with other systems?

Time Clock Software Key Questions-to Ask

 

 

 

Questions To Ask Vendors

Use these questions to start conversations with vendors:

About the Software

  • Is the deployment cloud-based or on-premise?
  • Is the software cloud-based or locally installed?
  • Does it allow scheduling alterations and time clock changes?
  • Is it easy to use?
  • What other products does it integrate with?
  • What kind of scheduling setup does the software offer?
  • Does it track across locations?
  • How does this software track time?

About the Vendor

  • How long have you been in business?
  • Do you have experience in my industry?
  • How long has this vendor been in business?
  • What other products does this vendor sell?
  • Does this vendor have any complaints about them?

Next Steps

Time clock software puts time and attendance tracking in the palm of your hands while also lifting some of the weight from the payroll process.

With payroll and timesheets attached at the hip, time and attendance tracking never take a day off. Luckily, with time clock technology, it’s easier to gain insight into where time at work goes, ensure error-free timesheets and simplify scheduling.

Looking for more guidance? Try our free comparison report and see how products stack up against each other. Good luck!

Product Comparisons

Additional Resources

About The Contributors

The following expert team members are responsible for creating, reviewing, and fact checking the accuracy of this content.

Christina
By Christina George
Technical Content Writer
An Associate Editor at SelectHub, Christina George creates and edits articles spanning project management, CPQ, CRM, marketing automation and home health software. As a Bachelor of Arts graduate with a triple major in Economics, Political Science and Sociology, her aim is to bring an integrated and simplified approach to long-form technical content. Formerly a food writer, copywriter, and social media sleuth, she has a soft spot for a quality pun. When not crafting articles and editing buyer's guides, you can find her attempting to score goals on the football field, binge-watching Curb Your Enthusiasm, or re-reading Pride and Prejudice for the nth time.
See Full Bio
Ivy
By Ivy Pope
Technical Content Writer
Ivy is a Technical Content Writer for SelectHub who primarily focuses on PSA, TAA and payroll content. Outside of work she focuses on creative writing in collaborative settings, where she crafts high fantasy worlds with her friends. She graduated as an Integrated Studies (English and Business) major from Brevard College in May 2019. She enjoys creature features, horror flicks and D and D campaigns.
See Full Bio
Olivia
By Olivia Edens
Technical Content Writer
As a SelectHub Technical Writer, Olivia Edens loves helping readers navigate through the world of HR, payroll, field service, PSA, and time and attendance software. Olivia earned a B.A. in English from the University of Phoenix. When she's not researching or editing, she loves rewatching The Office, scootering around the city and taking her cat for a walk. Fun fact: In high school, she won an award for most ideas per minute.
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Nithin
Technical Research By Nithin Shetty
Senior Analyst
With experience in research and consulting going back to 2015, Nithin Shetty is an asset to SelectHub's research team. In his Senior Research Analyst role, he works on projects in categories like HR, CRM, EHR and ERP. He's also a big movie buff and sports fan. When he isn't watching his favorite film or game, he's usually volunteering his free time to causes like blood drives and environmental cleanup.
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Jaisri
Technical Review By Jaisri Narasimman
Principal Analyst
A graduate of NTU Singapore, Jaisri Narasimman honed her data mining and curation skills during her post-graduate education, focusing on developing strategies to help businesses make the most of their data. In her role at SelectHub, her research spans categories like HR, CRM and EHR.
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Joe
Edited By Joe Evans
Content Editor
Joe Evans is an Editor and Senior Market Analyst at SelectHub. A seasoned professional wordsmith, he has a bachelor's degree in journalism and electronic media and a decade of professional expertise in crafting top-tier digital content for niche online brands. He leads his small yet formidable team in producing helpful, compelling content in vital categories like HR, payroll, talent management, performance management, marketing automation home health, MES. When not editing and writing, he enjoys sports, quality time with family and dogs, and remains constantly in pursuit of something new and interesting to read or listen to.
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