Home > HR Management Software > Paylocity > Paylocity vs Ascentis

Paylocity vs Ascentis

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Our analysts compared Paylocity vs Ascentis based on data from our 400+ point analysis of HR Management Software, user reviews and our own crowdsourced data from our free software selection platform.

Overview Pricing Benefits & Features User Ratings Analyst Summary Screenshots
Paylocity Software Tool
Ascentis Software Tool
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Product Basics

Paylocity is an all-in-one cloud payroll solution that enables organizations of every size to execute administrative tasks such as talent acquisition, time and labor management, and other core processes. Its functionality includes multiple configuration options that allow companies to customize according to their needs.

It contains robust security measures such as encryption, real-time backups and secure data centers. It also has a user-friendly mobile app that is compatible with both iOS and Android devices.
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Ascentis offers HCM services to companies of all industries via its cloud-based suite. Its five modules include time and attendance, payroll, HR and benefits, talent, and recruiting. Users can choose to pick individual functionalities or the entire package of services, depending upon their needs.

It facilitates process automation for several complex business processes and transactions, reduces the probability of errors, offers real-time analytics, eliminates manual work, and helps talent managers and organizations cater to their human resources and talent management requirements. It also provides ease-of-use through an interface that can be accessed anytime, anywhere on a desktop, tablet or smartphone.
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$19/Employee, Monthly
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$16/Employee, Monthly
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Tailored to your specific needs
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Windows
Mac
Linux
Android
Chromebook
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Mac
Linux
Android
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Cloud
On-Premise
Mobile
Cloud
On-Premise
Mobile

Product Assistance

Documentation
In Person
Live Online
Videos
Webinars
Documentation
In Person
Live Online
Videos
Webinars
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support
Email
Phone
Chat
FAQ
Forum
Knowledge Base
24/7 Live Support

Product Insights

  • Streamlined Talent Acquisition: The software is equipped with capabilities that make the recruiting process more manageable. Users can automate tasks, create custom workflows for hiring, post jobs internally, configure applications and post jobs. 
  • Simplified Onboarding: The portal centralizes information to create a simplified process for new hires. It can be configured to gather necessary employee details such as contact info, withholding forms and an employee handbook with e-signature functionality. 
  • Competent Employees: The platform facilitates easy-to-understand training that equips employees with critical skills, regardless of the initial skill set or position. The built-in LMS suite offers multiple methods and formats that fit the user’s preferred learning style. 
  • Compliance Peace of Mind: The software can train users on compliance topics and assess them on a regular basis. It also aggregates news and industry trends into a feed to keep users updated on compliance laws. 
  • Automatic Notifications: Users can easily stay informed with push notifications that automatically send updates about new hires, changes, time off approvals and terminations. 
  • Employee Engagement: The platform offers engagement tools that promote community interactions, gather feedback and support peer recognition. This boosts engagement within teams and across departments, as well as improves productivity. 
  • Administrative Add-Ons: Services like FSAs, HSAs, TMAs and COBRA supplement standard plans with complementary programs, giving employees a wide choice of benefits to meet their specific needs. 
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  • Optimized Team Performance: Gather information and feedback for each employee, from all sources. Uncover talent and top-performing employees as well as facilitate planning that results in optimized team performance. 
  • Quality Applicants:  Showcase an employer brand when seeking new employees to encourage the maximum number of quality applicants. 
  • Efficient Employee Onboarding: Eliminate duplicate data entry and leverage the cost saving benefits of switching to an online application process instead of an offline process. Cut costs, make onboarding more efficient and reliable, and gain complete access to data 24/7. 
  • Regulatory Compliance: Stay compliant with all essential employment regulations such as FMLA, FLSA, and other local and state laws that require consistency and vigilance. 
  • Real-Time Payroll Processing: Ensure accurate, efficient payroll processing and audits. Run payroll processing anytime, from any place, as many times as required. 
  • No Tax-Related Penalties: Remove the stress of incurring accidental late filing penalties by ensuring timely payroll deposits and filing. 
  • Complete Customization: Tailor the system in ways that best suit company needs, enabling maximum usage and functionality. 
  • Automated Benefits Administration: Save time and reduce manual effort by automating benefits management, administration and employee enrollment processes. 
  • Data-Driven Decisions: Compare metric goals with data insights to make data-driven decisions that lead to improved overall performance. Leverage more than 300 templates for standard reports or customize reports to suit organizational requirements. 
  • Real-Time Self Learning: Cultivate and encourage self-learning and employee development through training resources that are available in real time. 
  • Enhanced Employee Experience: Users can access upcoming schedules, select open shifts, view and request leaves, check paycheck history and statements, punch in and punch out, find co-workers, receive important notifications and alerts, and much more. 
  • On-the-Go Access for Managers: Stay on top of tasks from anywhere. Manage employee schedules, check notifications for employee requests, and approve or reject leaves and expense reports from the user-friendly mobile app. 
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  • Payroll: Companies can simplify multiple financial tasks related to payroll with this feature. It automates payroll processes and takes care of tax compliance, expense reimbursements into paychecks, garnishment services and custom reports that derive whatever data that’s needed. It provides employees with the flexibility to access a portion of their earned wages when needed. 
  • Workforce Management: This feature helps eliminate the need for manual tracking of tasks, reduces administrative work and maintains accurate records of individual employees. The review forms can be customized to promote employees to set goals via an insight chart. 
  • Employee Self-Service: The software provides users with admin analytics, 24/7 secure access, enrollment and insurance access, and internal plans. This feature helps employees and employers to access, update, enroll and administer data respectively. 
  • Time and Labor Management: Workers can clock in and out via the mobile app, and managers can set geofencing rules that ensure accurate clock-punching. It also syncs with payroll automatically and allows managers to create and adjust schedules as needed, without manually correcting payroll data. 
  • Data Insights: The platform allows users to access demographic information, utilization, headcount, labor costs, position insights, turnover and retention. It also features real-time employee data, analytics for employment trends, strategic hiring and budgeting decisions, and programs to build a diverse workforce. 
  • Reports: The system comes with over 100 standard reports along with an ad hoc reporting tool. Users can schedule reports to automatically generate and track key reports with a favorites feature. 
  • Compensation Management: With this feature, administrators can configure settings such as the approval process and eligibility requirements. It also supports the customization of compensation plans to match organizational pay cycles. Company leaders gain a view into budgets and allocations, while managers can provide increases and view employee data like performance and pay history.  
  • Marketplace Integrations: Organizations can extend Paylocity’s capabilities to streamline the payroll regularity and HR data management across all policies. The solution connects with partner solutions in 20 categories, including single sign-on (SSO), ERP and a variety of HR-related functions. More than 300 integrations are available in the vendor marketplace. Data can flow into or out of Paylocity, or in both directions, depending on the integration. 
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  • Time and Attendance: Offers several functions such as leave management, time tracking, employee scheduling, advanced scheduling, a mobile app and compliance. 
  • Employee Scheduling: Provides management automation for several key aspects like split shift intervals, leave balances, overtime, expenses and total work hours. 
  • Advanced Scheduling: Helps schedule workflows and optimize all scheduling processes end to end. Evaluates unique rules and requirements within an organization and then auto-generates schedule recommendations based on that information. 
  • Payroll: Payroll processing occurs in real time, offering maximized accuracy, compliance, control and flexibility. 
  • HR and Benefits: Provides functionalities such as benefits management, HR compliance, HR solution customization, employee self-service, reporting and more. 
  • Talent Management: Customizable and user-friendly module. Capabilities include succession planning, compensation planning, performance management, learning management, check-ins, 360-degree assessments and real-time feedback. 
  • Recruiting: Acts as a dynamic career portal, helps with social media outreach, enables efficient onboarding and improves workflow management for HR-related functions. 
  • Ascentis Mobile Application: Two types of access are available — one for employees and another for managers and supervisors. Based on their role, users can share messages, update and access information, and perform other activities, all through a smartphone or a tablet. 
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Product Ranking

#17

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HR Management Software

#13

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HR Management Software

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User Sentiment Summary

Great User Sentiment 5068 reviews
Good User Sentiment 626 reviews
84%
of users recommend this product

Paylocity has a 'great' User Satisfaction Rating of 84% when considering 5068 user reviews from 5 recognized software review sites.

77%
of users recommend this product

Ascentis has a 'good' User Satisfaction Rating of 77% when considering 626 user reviews from 4 recognized software review sites.

4.6 (21)
n/a
4.5 (2500)
4.0 (251)
4.5 (825)
4.2 (51)
4.4 (245)
2.0 (1)
3.5 (1477)
3.7 (323)

Synopsis of User Ratings and Reviews

User-Friendly Interface: 60% of users suggested that the interface is user-friendly, with automated payroll and simplified workflows that make it easy to operate and monitor teams.
Unified Dashboard: Paylocity enables HRIS, payroll, timekeeping and admin-related tasks to be handled from a single location, according to 60% of users.
Performance Benefits: It eases task management for essential activities such as checking time off balances and paychecks, conducting goal assessments and achievements, performing year-end reviews, and more.
Easy PTO: It’s easy to use and implement in a day-to-day work routine, with 30% of users mentioning they can check staff availability before approving leaves.
Streamlined Onboarding: The onboarding process checks in candidates and sends paperwork before they start, making it 10%-20% easier for admin setup and paperwork completion according to users.
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Customer Service: All reviews mentioning this aspect indicated that the customer support services quickly resolve all user issues.
Ease of Use: An easy-to-use interface helps new users to quickly learn and understand its versatile features, according to 85% of reviews on this element.
PTO Calculation: 90% of reviews that mention PTO noted that all employees can send PTO requests via self-service and easily calculate their PTO earned by the end of the fiscal year.
Less Data Input: 100% of reviews on integration noted that the smooth integration between payroll and HR modules allows information to flow easily between systems, without feeding data in multiple times.
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Support Team: Paylocity's support process is lengthy according to 30% of users, requiring a lot of back and forth to get an issue resolved, which usually takes days.
Cumbersome Payroll: The payroll module requires set up by different people and doesn’t function accurately according to 10% of users.
Timesheets: Tracking time is difficult, as Paylocity doesn’t update and capture time entries until a shift is completed.
System Logouts: Despite automation, additional verification is required when logging in, causing 10% of users to completely exit and then log in again.
Tracking: Tracking functionality doesn’t work well for all the features in the experience of 10%-20% of users.
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Inaccurate Reporting: 100% of reviews on reporting indicated that the software sometimes creates random reports or files that are outside the set criteria, and that it’s time-consuming and confusing to create new reports or look through report history.
Password Reset: Employees are unable to reset their own passwords for the employee self-service functionality, according to 60% of reviews on the element.
Implementation Process: 85% of reviewers who mention this feature indicated that Ascentis has a time-consuming implementation process, due to the numerous features it provides.
Data Entry: All reviews on data entry observed that the ATS feature sometimes has multiple data entries of the same information.
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Paylocity is a user-friendly HCM solution that works well for SMBs and delivers an array of features such as payroll management, hiring and talent management in a unified suite. Self-service capabilities help employees access their information. Some users found issues with its payroll, tracking and timesheet capabilities, reducing accuracy and limiting what can be done. However, it offers an intuitive interface, with tools like onboarding and PTO that make tasks easier while speeding up processes. Businesses looking for an end-to-end system to manage HR functions should consider this as a good contender.

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Ascentis provides à la carte solutions for human capital and workforce management. It can be a good pick for companies that are looking for software that has an intuitive interface, seamless integration between payroll and HR, PTO, benefits calculation and responsive customer service. However, several reviews mentioned reporting is inaccurate, challenging and cumbersome. There are also issues with duplicate data, and implementation is time-consuming. It can be a good choice depending on company needs and priorities.

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Screenshots

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